Executive Coordinator
3 weeks ago
At Build-A-Bear we believe in the power of imagination, creativity, and memorable experiences. Our mission is to add a little more heart to life by creating unique experiences, lasting connections, and beloved memories that create lasting emotional connections. We are a multi-channel, site-based experience and entertainment company, with diversified categories and consumer segments. We are seeking a highly experienced and strategic Executive Coordinator to join our dynamic team.
The Executive Coordinator ensure executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.
Responsibilities:
- Calendar and schedule management
- Coordinate logistics for meetings, including venue arrangements, catering, and technology set up
- Communication and correspondence on behalf of executives
- Meeting coordination
- Handle confidential and sensitive information with discretion and integrity
- Organize and maintain electronic and physical filing systems
- Compile data for reports and presentations
- Project assistance
- Office management
- Event planning
- Arrange travel plans, itineraries and agendas
- Expense management
Required Qualifications:
- Associate degree in Business Administration, Management or a related field
- 5 years of experience in administrative support
- 2 years in a high-level executive support role
- Proficiency in the following Microsoft Office programs: Outlook, Word, Excel and PowerPoint.
- Excellent professional oral and written communication skills
- Proficiency in travel booking
Preferred Qualifications:
- Bachelor's degree in business administration, Management or a related field
- Skilled in Excel
Behavioral Traits for Success:
- Strong commitment to tasks being completed correctly and on time
- Communication is factual, polite, and professional
- Thrives in a structured environment
- Comfortable making decisions in area of expertise
- Communication style is factual and sincere
- Willingness to follow established policies, processes, and procedures
- Comfortable working at a somewhat faster-than-average pace
Working Environment:
- Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
- Corporate Office located St. Louis, MO
- 10% Travel
- Be able to sit/stand for long periods of time and lift up to 30 pounds
Your Performance Will Be Measured On:
Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.
- Decision making, judgement, and execution
- Time management
- Communication (oral and written)
- Calendar management
- Document preparation
- Meeting coordination
- Event planning
- Confidentiality and discretion
- Process improvements
- Ability to anticipate executive needs and proactively address potential issues
- Stakeholder Feedback
-
Executive Administrator
4 weeks ago
Saint Louis, United States EBS Recruiters LLC Full timeJob DescriptionJob DescriptionDescription:Temporary Executive Administrative Assistant (8013)We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Temporary Executive Administrative Assistant. This short-term position will provide essential administrative support to our executive management team during a period of...
-
Senior Executive Coordinator
2 weeks ago
St Louis, Missouri, United States EBS Recruiters LLC Full timeJob OverviewAs a Senior Executive Coordinator at EBS Recruiters LLC, you will provide essential support to the President and other high-level executives. Your primary responsibilities will include ensuring seamless project execution, coordinating various tasks, and enhancing communication across the organization. Daily activities will vary, focusing on...
-
Executive Assistant
4 weeks ago
Saint Louis, United States H3 MANAGEMENT & CONSULTING LLC Full timeJob DescriptionJob DescriptionJob SummaryThe Executive Assistant (EA) will be responsible for enhancing the CEO’s effectiveness by paying meticulous attention to detail. The EA will provide day-to-day administrative support, including communication with key client contacts and support staff; maintaining a complex calendar schedule, including coordinating...
-
Executive Assistant
4 weeks ago
Saint Louis, United States H3 MANAGEMENT & CONSULTING LLC Full time $18 - $22Job DescriptionJob DescriptionJob SummaryThe Executive Assistant (EA) will be responsible for enhancing the CEO’s effectiveness by paying meticulous attention to detail. The EA will provide day-to-day administrative support, including communication with key client contacts and support staff; maintaining a complex calendar schedule, including coordinating...
-
Executive Assistant
1 month ago
Saint Louis, United States EBS Recruiters LLC Full timeJob DescriptionJob DescriptionDescription:As an Executive Assistant in Project Management, you will the President and other senior executives. Your main duties will involve ensuring projects run smoothly, coordinating tasks, and facilitating communication. Daily tasks will vary but focus on keeping executives informed, organized, and prepared. This role...
-
Executive Administrative Coordinator
1 week ago
Saint Paul, Minnesota, United States Hmong American Farmers Association Full timeJob OverviewPosition Summary:The Executive Administrative Coordinator plays a crucial role in supporting the operational and administrative functions of the organization. This position encompasses a range of responsibilities including managing office operations, facilitating communication, and organizing various events and activities.Key...
-
Executive Assistant
2 weeks ago
Saint Louis, United States Charles Avery Farmers Agency Full time $35,000 - $45,000Job DescriptionJob DescriptionJoin The Avery Agency, a growing agency located in Saint Louis, Missouri, as our new executive assistant. We are looking to grow into the #1 agency in the Missouri market for insurance. At our agency, we value growth, hard work, and high-quality service. Your role will be essential in supporting our team and ensuring the smooth...
-
Executive Administrator
1 month ago
Saint Louis, United States EBS Recruiters LLC Full timeJob DescriptionJob DescriptionDescription:Job Requirements: Hybrid JobCalendar Coordination: Manage and prioritize calendars, including tracking various projects. Meeting Organization: Schedule and coordinate meetings, video conferences, and arrange travel logistics. Presentation Development: Prepare and refine presentations as needed. Confidentiality...
-
Executive Administrative Coordinator
1 week ago
Saint Charles, Missouri, United States Delegation Pros Full timeJob OverviewPosition: Executive Administrative Coordinator (Remote)Company Overview: At Delegation Pros, we are a dynamic organization focused on Operations Management and Virtual Executive Assistant Services. Our goal is to deliver exceptional support to our clients, enabling them to optimize their operations and concentrate on their core competencies. We...
-
Event Coordinator
2 weeks ago
Saint Louis, United States Fresh Form Draft Full timeJob DescriptionJob DescriptionDescriptionEmbark on Your PR Journey as an Event Coordinator nt with Fresh Form Draft in Saint Louis, MO!About Us:Fresh Form Draft, situated in the vibrant city of Saint Louis, MO, is on the lookout for dynamic individuals to join our team as Event Coordinator . This is a fantastic opportunity to be part of a team...
-
Executive Assistant
3 months ago
Saint Louis, United States LMR Technical Group Full timeJob DescriptionJob DescriptionSalary: LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. Location: Washington D.C....
-
Executive Assistant/Facilities Coordinator
4 weeks ago
St. Louis, United States US Cloud Full timeThe Executive Assistant and Facilities Coordinator will provide comprehensive support to the Founder and Owner. The ideal candidate will excel in utilizing resources effectively to anticipate and address the needs of executives, while upholding the highest standards of professionalism and confidentiality. Strong communication skills, exceptional...
-
Resident Care Coordinator
5 months ago
Saint Louis, United States Red Bench Management Full timeJob DescriptionJob DescriptionThe Resident Care Coordinator is responsible for the on-site coordination of resident care in order to ensure the residents remain as independent as possible for as long as possible. Assist the resident and their family in maintaining the physical and emotional health of the residents. Liaison with hospital personnel,...
-
Executive Director
1 month ago
Saint Louis, United States Momentum Academy STL Full timeJob DescriptionJob DescriptionSalary: Position SummaryMomentum Academy, a PreK-8 charter school community, is a vibrant, innovative network of schools in St. Louis, MO. Our three pillars, character, confidence, and community, are intentionally woven throughout our vision/mission and, more importantly, how our students and families experience our schools. We...
-
Executive Assistant
1 month ago
Saint Louis, United States Behavioral Health Network of Greater St Louis Full timeJob DescriptionJob DescriptionJOB SUMMARY: The Administrative Assistant will play a crucial role in supporting the organization’s success by working closely with the CEO to manage key administrative functions. This position will also collaborate with the Director of Employee Relations and Administrative Operations to enhance recruiting and human resource...
-
Executive Assistant
4 weeks ago
Saint Louis, United States Pace Staffing Alternatives Full timeJob DescriptionJob DescriptionResponsibilities:Maintain confidentiality of sensitive information and handle it with discretion.Learn about company’s customers, markets, and the value each division provides to acquire the knowledge to support key initiatives and priorities.Coordinate calendar activities to meet deadlines, support upcoming meetings by...
-
Account Executive
3 months ago
Saint Louis, United States Lycatel LLC Full timeJob DescriptionJob DescriptionLycamobile is seeking a talented Account Executive to join their Sales Team in St. Louis, MOThe individual will report to the Team Lead, Area Sales Manager or Regional Sales Manager.This position might be remote with a weekly commute to the St. Louis, MO office.Position:The position is responsible for driving sales performance...
-
Executive Chef
1 month ago
Saint Louis, United States Birch Culinary Co. Full timeJob DescriptionJob DescriptionWe are seeking an Executive Chef to join our team! You will thrive in a fast-paced environment and dedicate time to expanding our restaurant's brand and reputation. We are a fun work environment with a great staff. Our company operates many outlets including catering and restaurants. This position will be for a chef at a...
-
Saint Robert, United States Matt Smith Real Estate Group Full timeJob OverviewAre you a skilled organizer with a knack for planning? We are seeking an Executive Assistant to deliver comprehensive administrative support to our leadership team, ensuring the smooth operation of our organization. Your role is essential in coordinating schedules, managing communications, and maintaining organized files. Ideal candidates are...
-
Managed IT Service Provider Marketing Coordinator
2 months ago
Saint Louis, United States CMIT Solutions St. Louis Full timeJob DescriptionJob DescriptionMarketing Coordinator Roles & Responsibilities A Marketing Coordinator for an IT Managed Service Provider (MSP) plays a pivotal role in executing and supporting the company's marketing strategies to enhance its market presence, attract potential clients, and maintain relationships with existing ones. Here's a detailed...