Executive Coordinator

3 weeks ago


Saint Louis, United States Build-A-Bear Full time
Job DescriptionJob Description

At Build-A-Bear we believe in the power of imagination, creativity, and memorable experiences. Our mission is to add a little more heart to life by creating unique experiences, lasting connections, and beloved memories that create lasting emotional connections. We are a multi-channel, site-based experience and entertainment company, with diversified categories and consumer segments. We are seeking a highly experienced and strategic Executive Coordinator to join our dynamic team.

The Executive Coordinator ensure executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.

Responsibilities:

  • Calendar and schedule management
  • Coordinate logistics for meetings, including venue arrangements, catering, and technology set up
  • Communication and correspondence on behalf of executives
  • Meeting coordination
  • Handle confidential and sensitive information with discretion and integrity
  • Organize and maintain electronic and physical filing systems
  • Compile data for reports and presentations
  • Project assistance
  • Office management
  • Event planning
  • Arrange travel plans, itineraries and agendas
  • Expense management

Required Qualifications:

  • Associate degree in Business Administration, Management or a related field
  • 5 years of experience in administrative support
  • 2 years in a high-level executive support role
  • Proficiency in the following Microsoft Office programs: Outlook, Word, Excel and PowerPoint.
  • Excellent professional oral and written communication skills
  • Proficiency in travel booking

Preferred Qualifications:

  • Bachelor's degree in business administration, Management or a related field
  • Skilled in Excel

Behavioral Traits for Success:

  • Strong commitment to tasks being completed correctly and on time
  • Communication is factual, polite, and professional
  • Thrives in a structured environment
  • Comfortable making decisions in area of expertise
  • Communication style is factual and sincere
  • Willingness to follow established policies, processes, and procedures
  • Comfortable working at a somewhat faster-than-average pace

Working Environment:

  • Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
  • Corporate Office located St. Louis, MO
  • 10% Travel
  • Be able to sit/stand for long periods of time and lift up to 30 pounds

Your Performance Will Be Measured On:

Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.

  • Decision making, judgement, and execution
  • Time management
  • Communication (oral and written)
  • Calendar management
  • Document preparation
  • Meeting coordination
  • Event planning
  • Confidentiality and discretion
  • Process improvements
  • Ability to anticipate executive needs and proactively address potential issues
  • Stakeholder Feedback


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