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Administrative Coordinator for Executive Leadership

2 months ago

Saint Robert, United States Matt Smith Real Estate Group Full time
Job Overview

Are you a skilled organizer with a knack for planning? We are seeking an Executive Assistant to deliver comprehensive administrative support to our leadership team, ensuring the smooth operation of our organization. Your role is essential in coordinating schedules, managing communications, and maintaining organized files. Ideal candidates are proactive, enjoy engaging in projects, and are eager to contribute significantly to our organizational vision.

Compensation:

$16 - $20 per hour, based on experience

Key Responsibilities:
  • Serve as the primary contact for senior executives
  • Oversee office operations, including organizing filing systems and managing office supplies
  • Ensure timely completion of basic bookkeeping tasks
  • Assist executives with various tasks, including personal errands and order pickups
  • Organize and relay incoming communications such as calls, emails, and memos to executives
  • Maintain information flow through efficient systems
  • Prepare daily updates for the CEO, including reminders and inquiries
  • Communicate effectively with the leadership team to relay important details and actions
  • Support the CEO in managing their professional calendar, travel arrangements, and business correspondence
  • Oversee daily operations of the Matt Smith Real Estate Group
  • Facilitate administrative support for executive meetings and offsite events, including sharing updates and preparing necessary materials
  • Manage office functions such as mail sorting, supply ordering, and meeting setups
  • Document meeting notes and follow up on action items
  • Handle sensitive and confidential information with discretion
  • Ensure compliance with company policies and procedures
  • Perform various administrative tasks and special projects as needed
  • Coordinate and support events for clients, vendors, and team members
Qualifications:
  • Minimum of 2 years in a personal or executive assistant role
  • High school diploma or equivalent required
  • Ability to meet deadlines and manage confidential information
  • Proficient in Microsoft Office
  • Strong communication, time management, interpersonal, and organizational skills
  • Preferred experience in an operational support role
  • Resourceful and persistent in problem-solving
  • Ability to remain composed under pressure
  • Technologically savvy; proficient in Google G-Suite, Slack, Calendly, and other relevant applications
  • Big-picture thinker with foundational knowledge of the organization
  • Exceptional prioritization, multitasking, and organizational skills
  • Ability to handle privileged information with discretion
  • Anticipatory mindset, always prepared for upcoming needs
  • High emotional intelligence, capable of reading cues and body language
  • Strong analytical and problem-solving abilities
  • Dependable with a willingness to learn and adapt
  • Flexibility to work outside regular hours when necessary
About Us

Matt Smith Real Estate Group is recognized as the leading team in Mid-Missouri, renowned for delivering outstanding real estate and property management services. This is an opportunity to join a culture dedicated to excellence and contribution. We are proud to be listed among Inc 5000's fastest-growing companies for three consecutive years. Our core mission is to change lives, and we are looking for a dedicated and skilled individual to join our team and help us achieve our goals.