Executive Assistant

3 weeks ago

Saint Louis, United States H3 MANAGEMENT & CONSULTING LLC Full time $18 - $22
Job DescriptionJob Description

Job Summary

The Executive Assistant (EA) will be responsible for enhancing the CEO’s effectiveness by paying meticulous attention to detail. The EA will provide day-to-day administrative support, including communication with key client contacts and support staff; maintaining a complex calendar schedule, including coordinating travel arrangements; and, maintaining documentation, including action item tracking. The ideal candidate has the ability to handle sensitive information discreetly, communicate effectively, and exercise sound judgment.

 

What you will do:

  • Provide high-level, dedicated administrative support to H3 CEO with rigor and diplomacy. Additional support to be provided to key client leaders and their designated points of contact.

  • Enhance effectiveness by providing confidential executive administrative support and maintaining the highest level of confidentiality regarding all information.

  • Prepare and organize meetings, including venue arrangements, agenda setting, and distribution of materials. Take minutes and follow up on action items.

  • Assist with project management by tracking deadlines, updating progress, and coordinating with relevant team members.

  • Draft, review, and edit communications, reports, and presentations. Ensure all documents are stored and maintained with confidentiality.

  • Produce information and reports by collecting and analyzing information, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.

  • Maintain the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Coordinate and manage logistics and calendars for meetings, conferences, and business events for the leadership team and designated staff including itinerary development and planning, travel, hotel, catering, entertainment, expense reports, and communication.

  • Process expense reports and monitor executive expenditures to ensure compliance with company policies.

  • Provide historical reference by developing and utilizing filing and retrieval systems.

  • Maintain office supplies inventory levels; anticipate needed supplies; evaluate new office products; place and expedite orders; verify receipts of supplies.

  • Assist with updating QuickBooks budgeting, invoice, and billing processes.

 

Who you are

  • Bachelor’s degree or at least 5-7 years’ experience supporting leaders in the C-Suite.

  • Experience managing multiple assignments/projects and conflicting priorities with the added pressure of short, demanding deadlines in a fast-paced environment.

  • Ability to work independently and follow complex, multi-step procedures to complete tasks.

  • Strong communication and interpersonal skills, capable of maintaining strong relationships with internal and external stakeholders.

  • Strong attention to detail.

  • Basic financial acumen.

  • High degree of proficiency with Microsoft Office Suite (.doc, .ppt, .xls, etc.), Microsoft Teams, Zoom, ChatGPT, Warehouse Management Software, ERP, etc.

  • Maintain confidentiality and diplomacy as required and appropriate.

  • Enjoy working in a team environment and comfortable assisting and standing in for peers and working across levels of the organization as needed.

  • High degree of computer proficiency as ~90% of this position’s duties require use of a computer.

  • May require last minute travel support in the evenings and during weekends

Reports to:

  • CEO of H3 Management and Consulting

  • Includes direct interaction with key stakeholders within client’s executive team

Company DescriptionH3 has built a thriving business by supporting the development of a limitless future that improves people’s lives. That’s our culture. That’s our commitment. And when you join our team, it’s an opportunity you share with talented team members throughout the organization. Anyone can give you a job. H3 believes you deserve more. Something big enough to build a future. Big enough to change the world.

H3 is dedicated to delivering exceptional results through a client-focused and forward-thinking approach. Our team of experts seeks a highly organized and dynamic Executive Assistant to support our CEO and client leaders.Company DescriptionH3 has built a thriving business by supporting the development of a limitless future that improves people’s lives. That’s our culture. That’s our commitment. And when you join our team, it’s an opportunity you share with talented team members throughout the organization. Anyone can give you a job. H3 believes you deserve more. Something big enough to build a future. Big enough to change the world.\r
\r
H3 is dedicated to delivering exceptional results through a client-focused and forward-thinking approach. Our team of experts seeks a highly organized and dynamic Executive Assistant to support our CEO and client leaders.

  • Executive Assistant

    2 weeks ago

    Saint Louis, United States BETTER BUSINESS BUREAU Full time

    Job DescriptionJob DescriptionAre you... An organized, detail-oriented administrative assistant ready to hit the ground running to help executives and staff make the community a better place to live?Tech savvy, adaptable, positive, and able to juggle multiple priorities?Interested in continuing to develop your talents and strengths?If so, Better Business...

  • Executive Assistant

    3 weeks ago

    Saint Louis, United States Better Business Bureau Full time

    Job DescriptionJob DescriptionAre you... An organized, detail-oriented administrative assistant ready to hit the ground running to help executives and staff make the community a better place to live?Tech savvy, adaptable, positive, and able to juggle multiple priorities?Interested in continuing to develop your talents and strengths?If so, Better Business...

  • Executive Assistant

    2 weeks ago

    Saint Louis, United States Charles Avery Farmers Agency Full time $35,000 - $45,000

    Job DescriptionJob DescriptionJoin The Avery Agency, a growing agency located in Saint Louis, Missouri, as our new executive assistant. We are looking to grow into the #1 agency in the Missouri market for insurance. At our agency, we value growth, hard work, and high-quality service. Your role will be essential in supporting our team and ensuring the smooth...

  • Executive Assistant

    3 months ago

    Saint Louis, United States LMR Technical Group Full time

    Job DescriptionJob DescriptionSalary: LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. Location: Washington D.C....

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States BETTER BUSINESS BUREAU Full time

    Job DescriptionJob DescriptionAre you... An organized, detail-oriented professional with a passion for helping executives and staff to make the community a better place to live?Adaptable, positive and able to juggle multiple priorities?Interested in continuing to develop your talents and strengths?If so, Better Business Bureau might be just the place for you...

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States EBS Recruiters LLC Full time

    Job DescriptionJob DescriptionDescription:Job Overview: The Executive Assistant is responsible for administrative support tasks. A background with Legal experience preferred.Key Responsibilities:Handle phone calls and messagesManage emails and digital communicationsOrganize and distribute mailOversee calendar schedulesConduct research on regulationsHandle...

  • Executive Assistant

    3 weeks ago

    Saint Louis, United States Pace Staffing Alternatives Full time

    Job DescriptionJob DescriptionResponsibilities:Maintain confidentiality of sensitive information and handle it with discretion.Learn about company’s customers, markets, and the value each division provides to acquire the knowledge to support key initiatives and priorities.Coordinate calendar activities to meet deadlines, support upcoming meetings by...

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States EBS Recruiters LLC Full time

    Job DescriptionJob DescriptionDescription:As an Executive Assistant in Project Management, you will the President and other senior executives. Your main duties will involve ensuring projects run smoothly, coordinating tasks, and facilitating communication. Daily tasks will vary but focus on keeping executives informed, organized, and prepared. This role...

  • Executive Assistant

    1 month ago

    Saint Louis, United States Behavioral Health Network of Greater St Louis Full time

    Job DescriptionJob DescriptionJOB SUMMARY: The Administrative Assistant will play a crucial role in supporting the organization’s success by working closely with the CEO to manage key administrative functions. This position will also collaborate with the Director of Employee Relations and Administrative Operations to enhance recruiting and human resource...

  • Portfolio Trading Manager

    1 month ago

    Saint Louis, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionOur client, a medium-sized, independent wealth management firm with approximately $750 million of assets under management located in St. Louis, MO is seeking a Portfolio Trading Manager who will be responsible for the daily management and oversight of RIA’s managed accounts and associated portfolios and underlying positions....

  • Executive Assistant

    2 months ago

    Saint Louis, United States Swank Motion Pictures Full time

    Job DescriptionJob DescriptionPosition SummaryAs an Executive Assistant, you will provide comprehensive support to two Co-Presidents and other C-Level executives. This is an excellent opportunity to learn all of the facets of a unique business and contribute to the overall efficiency of the company. As a result, this position requires an individual with...

  • Executive Assistant

    3 weeks ago

    Saint Louis, United States Swank Motion Pictures Full time

    Job DescriptionJob DescriptionPosition SummaryAs an Executive Assistant, you will provide comprehensive support to two Co-Presidents and other C-Level executives. This is an excellent opportunity to learn all of the facets of a unique business and contribute to the overall efficiency of the company. As a result, this position requires an individual with...

  • Executive Administrator

    4 weeks ago

    Saint Louis, United States EBS Recruiters LLC Full time

    Job DescriptionJob DescriptionDescription:Temporary Executive Administrative Assistant (8013)We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Temporary Executive Administrative Assistant. This short-term position will provide essential administrative support to our executive management team during a period of...

  • Executive Assistant to the President

    4 days ago

    Saint Louis, United States International Institute of St. Louis Full time

    Job DescriptionJob DescriptionARE YOU READY TO MAKE A REAL DIFFERENCE IN THE LIVES OF REFUGEES IN ST. LOUIS?The International Institute of St. Louis seeks a motivated, mission-driven individual to serve as Executive Assistant to the President & CEO. The ideal candidate will possess exceptional organizational, administrative, and communication skills; a high...

  • Executive Assistant

    2 months ago

    Saint Paul, United States OUR Rescue Full time

    Job DescriptionJob DescriptionSalary: About Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate, innovative,...

  • Executive Assistant

    7 days ago

    Saint Paul, United States OUR Rescue Full time

    Job DescriptionJob DescriptionSalary: DOEAbout Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate,...

  • Executive Coordinator

    3 weeks ago

    Saint Louis, United States Build-A-Bear Full time

    Job DescriptionJob DescriptionAt Build-A-Bear we believe in the power of imagination, creativity, and memorable experiences. Our mission is to add a little more heart to life by creating unique experiences, lasting connections, and beloved memories that create lasting emotional connections. We are a multi-channel, site-based experience and entertainment...

  • Preschool Classroom Executive

    3 months ago

    Saint Louis, United States Flance Early Learning Center Full time

    Job DescriptionJob DescriptionPreschool Classroom Executive - - $15/hr - $27/hrReports to: Program Director FLSA Classification: Non-ExemptStatus: Full TimeShift: VariesTHE CENTERThe Flance Early Learning Center is a diverse early childhood community that respects and nurtures children and adults in a trusting culture of love, empathy, compassion, and joy....

  • Account Executive

    3 months ago

    Saint Louis, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionJob Title: Account ExecutiveLocation: 6767 N Hanley Rd, St. Louis, MO 63134, United StatesDuration: FTENote: There is a car allowance and the role is eligible for our annual merit increase and stock.Client is looking for 2 experienced salespeople to join the team, and has a high preference of seeing some media experience on...

  • Account Executive

    2 weeks ago

    Saint Louis, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionJob Title: Account ExecutiveLocation: 6767 N Hanley Rd, St. Louis, MO 63134, United StatesDuration: FTENote: There is a car allowance and the role is eligible for our annual merit increase and stock.Client is looking for 2 experienced salespeople to join the team, and has a high preference of seeing some media experience on...