Senior Executive Coordinator
2 weeks ago
As a Senior Executive Coordinator at EBS Recruiters LLC, you will provide essential support to the President and other high-level executives. Your primary responsibilities will include ensuring seamless project execution, coordinating various tasks, and enhancing communication across the organization. Daily activities will vary, focusing on keeping executives well-informed, organized, and ready for their engagements. This position offers an opportunity to gain insights into the business and contribute to overall company effectiveness. Ideal candidates will possess integrity, outstanding organizational and communication skills, and a polished professional demeanor.
Key Responsibilities:
- Meeting Preparation: Efficiently organize quarterly board meetings, develop presentation materials, and manage catering logistics.
- Executive Assistance: Provide support to the President with phone communications, travel planning, meeting arrangements, and contract oversight.
- Confidential Information Management: Ensure the protection of sensitive information with discretion.
- Project Documentation Management: Maintain essential project documents, including plans, status updates, meeting notes, and action item lists to facilitate informed decision-making.
- Calendar Coordination: Anticipate scheduling needs, gather pertinent information, and track follow-up actions.
- Special Initiatives: Coordinate visits from studio partners and manage corporate sports ticket allocations.
- Ongoing Development: Stay updated on market trends, customer insights, and departmental activities to support the President's strategic initiatives.
- Strategic Project Support: Assist in the planning, organization, and execution of strategic projects.
- CRM Expertise: Document meeting insights, provide analytical input, and generate reports utilizing CRM software.
Qualifications:
- Education and Experience: A Bachelor's Degree is required, with a preference for candidates possessing over 5 years of administrative experience.
- Technical Proficiency: Strong command of Microsoft Office Suite is essential.
- Analytical Skills: Exceptional problem-solving abilities and expertise in data collection are necessary.
- Project Coordination Experience: Background in project coordination, particularly with a strategic focus, is preferred.
- Executive Support Experience: Experience supporting senior executives or top management is advantageous.
- Organizational Abilities: Superior organizational and time-management skills, with an aptitude for prioritizing tasks and meeting deadlines.
- Collaborative Skills: Proven capability to work effectively with teams and stakeholders at all organizational levels.
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