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Executive Assistant
2 months ago
Responsibilities:
- Maintain confidentiality of sensitive information and handle it with discretion.
- Learn about company’s customers, markets, and the value each division provides to acquire the knowledge to support key initiatives and priorities.
- Coordinate calendar activities to meet deadlines, support upcoming meetings by gathering relevant information beforehand, document action items, and schedule follow up meetings.
- Organize travel arrangements and compile expense reports.
- Create PowerPoint presentations and draft correspondence.
- Learn the Customer Relationship Management (CRM) software, Dynamics 365, to generate reports, and enter customer meeting notes.
- Assist with organizing mail and filing reports, correspondence, etc. Create and maintain a repository of vendor contracts.
- Assist in planning quarterly board meetings, encompassing tasks such as developing meeting materials/presentations and arranging catering logistics.
- Undertake assigned special projects, such as organizing visits from studio partners and managing company’s sporting tickets.
- Other responsibilities may be assigned as the business needs change.
Qualifications:
- Bachelor’s degree in business, finance or related field required
- 3+ years of administrative experience preferred
- Mastery of Microsoft Office applications including Excel©, Word©, PowerPoint©, and Outlook©
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Demonstrated ability to communicate with stakeholders at all levels of the organization
At PACE, we listen before we search. We conduct customized searches at all levels, from entry level to executive, both permanent and temporary. Our approach is solution-oriented. We listen to our clients, clarify their needs and go the extra mile to ensure the right match. Every candidate and every search is an investment, partnering with you for workforce success.Company DescriptionEstablished in 1992, PACE recruits for Fortune 500 corporations, public accounting firms and small businesses in St. Louis (and beyond). Our clients count on our superior service, uncompromising ethics and our extensive network of IT, accounting, finance, human resources and supply chain professionals. We focus on relationship building to find not only the right technical fit, but also the best personality and cultural fit.\r
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At PACE, we listen before we search. We conduct customized searches at all levels, from entry level to executive, both permanent and temporary. Our approach is solution-oriented. We listen to our clients, clarify their needs and go the extra mile to ensure the right match. Every candidate and every search is an investment, partnering with you for workforce success.
