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AP Specialist

1 month ago

Minneapolis, United States Addison Group Full time
Job DescriptionJob Description

Title: Accounts Payable Specialist

Location: South Minneapolis, MN *This is an on-site role only open to local MN candidates located near the Metro*

Compensation: Up to $31/hr depending on applicable experience

Internal ID: 10029352

Addison Group is seeking a detail-oriented and experienced Accounts Payable Specialist to join the growing finance team of our client within the Non-Profit/Social Services Industry. This isn’t just another job; it’s a chance to be part of a mission-driven organization that makes a difference


The Accounts Payable Specialist will be responsible for accurately and efficiently processing invoices, reconciling accounts, and ensuring timely payments to vendors and suppliers, and more. The ideal candidate possesses 3-way matching experience (including coding and posting invoices to GL), a keen eye for accuracy, and a proactive approach to problem-solving. Additionally, candidates coming from the Construction, Property Management, and Real Estate industries will be preferred. The Accounts Payable Specialist role is a full-time position compensating up to $31/hr depending on applicable experience. ****This client is solely considering local Minnesota applicants, relative to the Twin Cities Metro****

Responsibilities:

  • Process invoices, purchase orders, and expense reports accurately and in a timely manner.
  • Verify and reconcile discrepancies in invoices and purchase orders; investigate and resolve any issues before processing payments.
  • Collaborate with internal departments to ensure proper authorization and documentation for payments.
  • Maintain accurate vendor information, including contact details and payment terms, in the accounts payable system.
  • Review and monitor open purchase orders, ensuring accurate and timely invoice matching.
  • Perform regular reconciliations of vendor statements and resolve any discrepancies.
  • Prepare and process electronic transfers, check payments, and ACH payments.
  • Prepare and analyze aging reports to manage outstanding payables and prioritize payments.
  • Coordinate with the procurement team to ensure accurate and timely recording of goods received.
  • Assist with month-end and year-end closing activities, including accruals and account reconciliations.
  • Respond to vendor inquiries regarding payment status and discrepancies in a professional and timely manner.
  • Maintain compliance with company policies, accounting principles, and relevant regulations.
  • Contribute to process improvement initiatives to enhance efficiency and accuracy in the accounts payable process.

Requirements:

  • Intermediate+ Excel proficiency (Pivot Tables & VLOOKUPs)
  • 2+ years’ experience processing full-cycle accounts payable invoices ideal.
  • High school diploma or equivalent; AAS degree in accounting, finance, or related field is a plus.
  • Strong attention to detail and accuracy, with the ability to work with numbers effectively.
  • Excellent organizational skills and the ability to manage multiple tasks and deadlines.

Why choose Addison Finance & Accounting?

Pay: We negotiate high salaries using US Bureau of Labor Statistics

Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses.

Permanent Employment: Many of Addison’s Finance & Accounting job openings lead to potential permanent employment

Connections: You connect directly with hiring managers from renowned organizations

Options: You are presented multiple employment options near your home

Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


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