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Accounting Specialist–A/P

3 months ago

Minneapolis, United States RowCal Full time

Accounting Specialist - Accounts Payable


Location: Plymouth, MN or Hybrid


RowCal is an HOA and Property Management company founded on doing things better. We do it all with a refreshing, can-do attitude and joyful spirit that puts HOA leaders at ease. We'll be a partner that cares, collaborates and creates the best HOA experience for a community.


Want to grow your career with the company that's reinventing HOA management? With countless communities managed across the Midwest, we're always looking for quality people to add to our team and we are looking for an AP Specialist


Key Responsibilities:

  • Process All Incoming Vendor Invoices:
    • Receive and accurately process all incoming vendor invoices.
    • Ensure timely and efficient handling of invoices.
  • Retrieve Recurring E-Statement Invoices Online and Post in CINC:
    • Access recurring e-statement invoices online.
    • Post these invoices into the CINC system accurately.
  • Monitor Recurring Invoices for Missed Payments/Enter All EFT Paid Invoices:
    • Keep a vigilant eye on recurring invoices to prevent missed payments.
    • Enter all invoices paid via Electronic Funds Transfer (EFT) promptly.
  • Set Up Recurring Invoices on New Accounts:
    • Establish recurring invoices for new accounts as required.
    • Ensure consistency and accuracy in setting up recurring payments.
  • Set Up New Associations on EFT Payments (Insurance, Trash, Utilities, Cable):
    • Facilitate the setup of new associations on EFT payments.
    • Coordinate EFT payments for insurance, trash, utilities, and cable services.
  • Manage Recurring Reserve Transfers:
    • Oversee and manage recurring reserve transfers as part of financial planning.
    • Ensure reserve transfers are executed in a timely manner.
  • Check Bank Account Balances and Post (Release for Payment) Approved Invoices:
    • Verify bank account balances to ensure funds availability.
    • Release approved invoices for payment promptly.
  • Print & Mail Paper Checks:
    • Print and mail paper checks for approved payments as needed.
    • Ensure accuracy and timeliness in check processing.
  • Contact Managers When Not Enough Funds to Pay Approved Invoices:
    • Communicate promptly with managers when insufficient funds are available to cover approved invoices.
    • Collaborate on resolution strategies.
  • Handle Vendor Inquiries:
    • Serve as a point of contact for vendor inquiries.
    • Provide professional and courteous responses to vendor inquiries.
  • New Vendor Setup, Including Copy of Completed W-9 (Required):
    • Facilitate the setup of new vendors, including obtaining a completed W-9 form as required by tax regulations.
    • Maintain accurate vendor records.
  • Update Vendor Insurance and Request If Expired:
    • Keep vendor insurance information up-to-date.
    • Request updated insurance documents if expired.
  • Vendor ACH Setup and Obtain Verbal Verification of Banking Info Received:
    • Assist in setting up vendor Automated Clearing House (ACH) payments.
    • Obtain verbal verification of banking information received for ACH setup.
  • Annual 1099's:
    • Prepare and distribute annual 1099 forms as required by tax regulations.
    • Ensure compliance with reporting obligations.
  • SOS and Dora Filings:
    • Handle State of Incorporation (SOS) and Department of Regulatory Agencies (DORA) filings.
    • Ensure timely and accurate submissions.

Requirements:

  • Proven working experience as Accounts Payable Clerk
  • Solid understanding of basic bookkeeping and accounting payable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Proficiency in English and in MS Office
  • High degree of accuracy and attention to detail

Benefits:

We offer competitive pay with a commission and incentive bonus, and an excellent benefits package including paid time off, holidays. Insurance benefits offered include medical, dental and vision for employees and dependents. We also offer life insurance, AD&D, short- and long-term disability insurance. Additionally, there is a generous employer match 401(k) savings plan.


RowCal is an EOE meaning we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, military or veteran status, or any other characteristics protected by law.