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Administrative Assistant

2 months ago

Columbia, United States Stephens College Full time
Job DescriptionJob DescriptionDescription:

Function:

Provide administrative support to the Education Program Faculty and The Children’s School at Stephens College (CSSC). This position reports to the Director of CSSC in coordination with the Department Chair of the Education Program.


Responsibilities:

  • Provide administrative support for the Education Program Faculty, including maintaining certification files, tracking students from date of entry into the certification programs, assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
  • Provide administrative support for the Children’s School, including responding to inquiries, managing enrollment process, maintaining student files, supporting CSSC teachers and director, collecting and managing data, and interaction with families.
  • Purchase and maintain all supplies for the Children School and education program.
  • Prepare check requests and reconcile expense reports.
  • Assist with maintaining budget records and report updates to the CSSC Director and education program.
  • Plan and prepare materials for meetings and events.
  • Answer phone, prepare written and electronic correspondence, and respond to inquiries.
  • Order and pick-up snacks and coordinate lunch for the Children’s School.
  • Coordinate program meetings with the Dean’s calendar.
  • Continuous contact with members of own work unit, immediate supervisor, faculty and staff across campus.
  • Frequent contact with current college students and CSSC families (current and prospective).
  • Contact with DESE (Department of Elementary and Secondary Education).
  • Other tasks as assigned.
Requirements:

Education/Skills:

  • 2-3 years administrative experience.
  • Strong interpersonal and communication skills.
  • Highly organized and detail-oriented.
  • Ability to multi-task, problem solve, and work in a fast paced environment.
  • Proficient in Microsoft Office software.
  • A working knowledge of office and computer equipment.
  • Social media skills that help devise and implement ideas for marketing campaigns.

Preferred/highly desired:

  • Experience in higher education.
  • Understanding of Preschool and Elementary Schools

Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master’s degrees and certificates for working professionals, and is home to a co-educational Conservatory for the Performing Arts.


Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children’s School).


Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents. Full-time staff work 36 hours and are paid for 40


Be a part of this amazing community of innovative thinkers, doers and dreamers.


Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.