Administrative Assistant/ Receptionist
4 weeks ago
Job purpose
The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.
Duties and responsibilities
- Answer and direct phone calls.
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Sort and distribute incoming mail, courier and FedEx deliveries.
- Assist Project managers with letters or submittals.
- Maintain items for company; i.e., candy, stock refrigerator, coffee.
- Assist Human Resources with receiving and logging applications from walk ins.
- Order office supplies.
- Provide general support to visitors.
Qualifications
- High School Diploma or Associates Degree.
- 2-5 years' experience as Administrative Assistant.
- Strong PC skills including proficiency in Excel.
- Strong work ethic and team player.
- High degree of professionalism.
- Ability to deal sensitively with confidential material.
- Strong interpersonal (verbal and written) communication skills.
- Ability to communicate with various levels of management.
- Organization, multi-tasking, and prioritizing skills.
Other Functions
- Demonstrated skills in Microsoft and other computer software.
- Ability to work without supervision in a medium office environment.
- Ability to take initiative and complete project assignments independently and on-time.
- Pleasant and welcoming demeanor both in person and on the telephone.
- Organization skills and performing job requirements efficiently and orderly.
- Ability to maintain high degree of privacy and confidentiality.
Working conditions
Primarily a controlled office environment, ability to work additional hours as needed to meet bid document deliveries.
Physical requirements
Primarily a controlled office environment. May lift up to 5 to 10 pounds to move copy paper to the copier.
Direct reports
N/A
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