Administrative Assistant/ Receptionist

4 weeks ago


Columbia, United States Millstone Weber LLC Full time
Job DescriptionJob Description

Job purpose

The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

Duties and responsibilities

  • Answer and direct phone calls.
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Sort and distribute incoming mail, courier and FedEx deliveries.
  • Assist Project managers with letters or submittals.
  • Maintain items for company; i.e., candy, stock refrigerator, coffee.
  • Assist Human Resources with receiving and logging applications from walk ins.
  • Order office supplies.
  • Provide general support to visitors.

Qualifications

  • High School Diploma or Associates Degree.
  • 2-5 years' experience as Administrative Assistant.
  • Strong PC skills including proficiency in Excel.
  • Strong work ethic and team player.
  • High degree of professionalism.
  • Ability to deal sensitively with confidential material.
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Organization, multi-tasking, and prioritizing skills.

Other Functions

  • Demonstrated skills in Microsoft and other computer software.
  • Ability to work without supervision in a medium office environment.
  • Ability to take initiative and complete project assignments independently and on-time.
  • Pleasant and welcoming demeanor both in person and on the telephone.
  • Organization skills and performing job requirements efficiently and orderly.
  • Ability to maintain high degree of privacy and confidentiality.

Working conditions


Primarily a controlled office environment, ability to work additional hours as needed to meet bid document deliveries.


Physical requirements


Primarily a controlled office environment. May lift up to 5 to 10 pounds to move copy paper to the copier.


Direct reports


N/A



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