Operations Assistant

2 months ago


Dallas, United States Sinacola Full time
Job DescriptionJob Description

At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team.

Job Title: Operations Assistant

Job Summary: The Operations Assistant will provide administrative support to the Executive.

Duties and Responsibilities:

  • Provides high-level administrative support and assistance to the executive.
  • Communicates with division managers on behalf of the executive.
  • Participates in strategic planning meetings as needed.
  • Maintains files and records as requested. Recordkeeping responsibilities may include overseeing and maintaining files of applications, interviews, offer letters and rejections, employee files, and evaluation dates.
  • Arranges travel and accommodation for the executive.
  • Creates and manages the annual calendar of activities such as special events, initiatives, and similar projects.
  • Organizes committee meetings including determining the time and place and drafting and delivering correspondence such as agendas, minutes, and transcripts.
  • Schedules and attends meetings on behalf of executive, taking notes.
  • Receives incoming communication, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Performs other duties as assigned.

Qualifications and Skills:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent speaking and presentation skills.
  • Ability to maintain confidential records.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Benefits:

  • Comprehensive Insurance Coverage: We provide medical, dental, vision, disability, and life insurance plans to ensure your well-being.
  • Employee Stock Ownership Plan (ESOP): As an employee-owned company, you can directly benefit from the company's success.
  • Competitive Pay: We offer a competitive compensation package based on experience and qualifications.
  • Generous Paid Time Off & Paid Holidays.

Join our team at Sinacola and become part of a company that is leaving its mark on the world. If you are ready to bring your best self, grow your skills, and make a meaningful contribution, we would love to hear from you.

Join us in “Leaving our mark on the world.”



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