Legal Operations Assistant

2 weeks ago

Dallas, Texas, United States PeopleShare Inc Full time
Embark on Your Professional Journey in the Legal Field as a Legal Administrative Assistant

Are you looking to acquire essential experience and skills within a dynamic legal environment? This entry-level position serves as a vital gateway for your career. As a Legal Administrative Assistant, you will immerse yourself in the core functions of legal operations, gaining invaluable skills and insights to advance your career. Seize this chance to initiate your path in the legal sector.

***PeopleShare Inc is HIRING IMMEDIATELY***

Why Choose PeopleShare?
  • Our recruitment specialists are dedicated to matching you with the most suitable job opportunities based on your skills and preferences.
  • Submit your application once and gain access to numerous top-tier legal firms in various roles.
  • We maintain a vast network of local offices, facilitating your job search.
  • Enjoy weekly compensation through direct deposit.
  • Receive personalized coaching to enhance your interview performance.
Position Overview for Legal Administrative Assistant:
  • Compensation: $18.50 per hour
  • Weekly payment via direct deposit
  • Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM
ROLE SUMMARY:

As a Legal Administrative Assistant, you will undertake a variety of operational responsibilities, including managing high-volume document duplication and imaging, overseeing mail systems, and providing support for diverse office functions. Reporting directly to the Site Manager or Supervisor, you will ensure the efficient operation of office equipment, handle incoming and outgoing correspondence, and maintain inventory records. Your role may also involve customer service, meeting room arrangements, and light maintenance tasks.

Key Responsibilities:
  • Accurately process incoming mail from various carriers, ensuring accountability.
  • Utilize tracking systems to manage accountable mail efficiently.
  • Oversee outgoing mail processes and maintain detailed logs.
  • Deliver mail across different floors, ensuring timely distribution.
  • Meet physical demands, including lifting up to 50 lbs as required.
  • Assist with basic maintenance tasks such as toner replacement.
  • Operate high-volume copying machines and perform finishing tasks.
  • Utilize document imaging systems effectively.
  • Manage office tasks using standard software applications.
  • Conduct maintenance checks on office equipment and troubleshoot issues.
  • Maintain inventory records and distribute supplies.
  • Coordinate service requests and respond to inquiries.
  • Handle shipping and receiving duties, including service charge calculations.
  • Assist with meeting room setups and transitions.
  • Perform occasional cleaning and maintenance duties.
  • Operate various office equipment as needed.
  • Conduct filing duties, including archiving documents.
SKILLS AND COMPETENCIES:
  • Proficient computer skills are beneficial for career advancement.
  • Ability to operate office equipment and software systems effectively.
  • Strong organizational and multitasking abilities.
  • Effective communication skills with clients and team members.
  • Attention to detail and accuracy in record-keeping.
  • Flexibility to work occasional overtime as needed.
  • Physical capability to perform light maintenance tasks.
PHYSICAL REQUIREMENTS:
  • Ability to walk, lift, bend, and twist; standing and walking throughout the day.
  • Dress code is business casual; professional attire is required.

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