Administrative Assistant

4 weeks ago


San Antonio, United States Elevation Academy Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Company: Elevation Academy

Location: San Antonio, TX

About Elevation Academy:

Elevation Academy is a premier personal coaching institution dedicated to empowering individuals to reach their full potential. Our comprehensive programs focus on personal development, leadership skills, and holistic well-being to facilitate transformative growth in our clients' lives.

Job Description:

Position Overview: As an Administrative Assistant at Elevation Academy, you will play a vital role in ensuring the smooth operation of our coaching programs and administrative functions. You will be responsible for providing efficient and effective administrative support to our team, enabling us to deliver exceptional service to our clients.

Key Responsibilities:

Client Communication:

  • Serve as the primary point of contact for client inquiries, providing prompt and professional responses via phone, email, and in-person interactions.
  • Schedule coaching sessions, workshops, and appointments with clients, ensuring alignment with coaches' availability and program schedules.

Administrative Support:

  • Maintain organized electronic and physical filing systems for client records, program materials, and administrative documents.
  • Assist in the preparation and distribution of coaching materials, presentations, and reports as needed.
  • Coordinate logistics for events, workshops, and seminars, including venue booking, catering arrangements, and participant registration.

Calendar Management:

  • Manage coaches' calendars, scheduling meetings, appointments, and follow-up tasks to optimize their time and productivity.
  • Coordinate travel arrangements and accommodations for coaching team members as required.

Data Management:

  • Input and update client information, progress notes, and program data in our CRM system accurately and in a timely manner.
  • Generate reports and analytics on client engagement, program effectiveness, and other key performance indicators as requested.

Team Support:

  • Assist team members with administrative tasks, including expense tracking, document formatting, and general office management duties.
  • Collaborate with coaches and other staff members to ensure seamless coordination and execution of programs and initiatives.

Qualifications:

  • Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Strong communication skills, both written and verbal, with a professional and friendly demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM systems or similar software.
  • Detail-oriented with a high level of accuracy in data entry and record-keeping.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Positive attitude, proactive approach, and willingness to adapt to changing priorities in a fast-paced environment.


  • San Antonio, United States Polous Full time

    Job DescriptionJob DescriptionTitle: Administrative AssistantLocation: San Antonio, TXAbout Us: Polous Beauty Clinic is a renowned destination for luxury beauty treatments, offering a comprehensive range of services tailored to our clients' needs. With a commitment to excellence and a dedication to providing exceptional customer service, we strive to...


  • San Antonio, United States J. Alexander's Restaurants Full time

    Job DescriptionJob DescriptionJ. Alexander's Restaurant is seeking an Administrative AssistantSearching for an adminstrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be completed in compliance with company procedures and policies. At times is this person...


  • San Antonio, United States Web Craft Stylers Full time

    Job DescriptionJob DescriptionDescriptionAbout Us:We are seeking a highly organized and efficient Administrative Assistant to join our team. In this role, you will provide vital administrative support to ensure the smooth and efficient functioning of our office. This position requires excellent organizational skills, attention to detail, and the ability to...


  • San Antonio, United States Principle Auto Full time

    Principle Auto -Corporate Office Receptionist/ Administrative Assistant Principle Auto is seeking an engaging and amazing Receptionist / Administrative Assistant. You are an outgoing and friendly face who has a passion for organization and strong ded Administrative Assistant, Receptionist, Administrative, Assistant, Automotive


  • San Antonio, United States Professional Staffing Services Full time

    The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management. Essential Functions The essential functions listed bel Administrative Assistant, Executive, Administrative, Microsoft, High School, Admin Assistant, Staffing


  • San Antonio, United States Deacon Recruiting Full time

    Executive Administrative Assistant Location: San Antonio Why this company: Fast-growing real estate management company Beautiful office located in Alamo Heights area 100% health insurance covered by employer! Pivotal role for the organization and sup Administrative Assistant, Executive, Administrative, Assistant, Staffing


  • San Antonio, United States Whataburger Full time

    This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works Administrative Assistant, Executive, Administrative, Officer, Microsoft, Assistant, Business Services,...


  • San Antonio, United States Craftexcom Full time

    Job DescriptionJob DescriptionDescriptionWelcome to Craftexcom, the dynamic and innovative marketing company that brings brands to life through unparalleled creativity and strategic brilliance. With a passion for all things marketing, we are committed to delivering exceptional solutions that connect businesses with their target audience in the most...


  • San Antonio, United States Tri-Starr Talent Full time

    Job DescriptionJob DescriptionAs an Administrative Assistant, you will be responsible for the coordination and organization of the office processes running smoothly. Responsibilities:Performs administrative and clerical support tasks.Enter and compile data for electronic filing systemVerifies and reviews correspondenceOrganizes, coordinates, and maintains...


  • San Antonio, United States Foster CM Group Full time

    Job DescriptionJob DescriptionJob Title: Aviation Administrative Assistant (IMMEDIATE HIRE)Job Summary: We are seeking a reliable and highly organized administrative assistant to join our team. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and be able to handle multiple tasks simultaneously. The...


  • San Antonio, Texas, United States Childkind School Full time

    Position: Administrative Assistant Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team full-time. The ideal candidate will have a passion for working with children and supporting our school's mission. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient...


  • San Antonio, United States L.K. Jordan & Associates Full time

    Job DescriptionJob DescriptionLK Jordan is currently seeking an experienced Bilingual Administrative Assistant for a remote opportunity in San Antonio, TX. The ideal candidate will be assisting with phone calls, taking messages, processing payments by credit card, and printing documents. Candidates MUST live in the San Antonio area to assist with court...


  • San Antonio, United States GovCIO Full time

    Overview GovCIO is currently hiring for Administrative Assistant to Perform a variety of administrative activities in support of human resources to include establishing and maintaining files, receiving, referring, and answering mail. The Administrative Assistant reviews drafts and finished documents for appropriate grammatical usage and verification with...


  • San Antonio, United States ARMOR Initiative LLC Full time

    Job DescriptionJob DescriptionThe ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior to separation from Active Duty in the U.S. Armed Forces. ARMOR Initiative...


  • San Antonio, United States MGR Full time

    Job DescriptionJob DescriptionAdministrative/Accounting Assistant Detailed oriented Administrative Accounting Assistant to join our team. The ideal candidate will provide administrative support to accounting professionals while assisting with various accounting tasks. Responsibilities include scanning, mailing, filing (electronic and paper), answer incoming...


  • San Antonio, United States Professional Staffing Services Group Full time

    Job DescriptionJob DescriptionJob SummaryThe Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management.Essential FunctionsThe essential functions listed below are general examples and not a description of comprehensive duties....


  • San Antonio, United States D.R. Horton, Inc. Full time

    D. R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level an Administrative Assistant, Financial, Administrative, Assistant, Service, Construction


  • San Antonio, United States International Bancshares Corp Full time

    IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects it's dedication to the growth and success of it's employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement...


  • San Antonio, United States L. K. Jordan & Associates Full time

    *Front Desk Administrative Assistant - Immediate Opening**Location:* Near the Medical Center*Type:* Full-time, Monday to Friday, 8:00 AM - 5:00 PM*Salary:* $16.00 - $19.00 per hour, dependent on experience*About Us:*Join our team at L.K. Jordan & Associates, a leading staffing agency committed to matching top talent with exceptional opportunities. Our office...


  • San Antonio, Texas, United States Whataburger Full time

    Welcome to Whataburger CareersSummary Description: This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance...