Executive Administrative Assistant

3 weeks ago

San Antonio, United States Professional Staffing Services Group Full time
Job DescriptionJob Description

Job Summary

The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management.

Essential Functions

The essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on department or program needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned.

  • Screens and directs incoming calls or visitors to the appropriate individual or department
  • Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
  • Assists the Department Executive with scheduling appointments and maintains updates/changes calendar as needed
  • Performs varies clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports and presentations as needed
  • Posts department schedules for non-exempt employees
  • Communicates both among the organization and to the community to successfully complete administrative needs as requested
  • Opens routes and/or answers routine correspondences. Processes billing invoices and maintains accurate records as necessary.
  • Maintains office, provides day-to-day administration through phone, written and face-to-face contract with all those needed assistance from Department Executive's office
  • Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the department director
  • Employee must perform all duties and responsibilities in accordance with the C-I-CARE Standards of the Hospital.

QUALIFICATIONS/Education:

High school diploma or equivalent (GED) Experience Three to five years previous experience within a secretarial or admin assistant position Proficient in Microsoft Office, excel, word, etc.; Keyboard skills of 60 wpm Transcription skills Good organization, verbal and written communication skills Good customer service, organizational, grammar/spelling, ability to follow verbal instructions; read and comprehend written instruction.

Normal working hours are Monday - Friday 8a-5pm - must be able to work extra hours for events.

Job Type: Full-time

Salary: $26.26 per hour

Schedule:


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:


  • Kissimmee, FL: Reliably commute or planning to relocate before starting work (Required)

Education:


  • High school or equivalent (Preferred)

Experience:


  • Microsoft Excel: 1 year (Preferred)

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