Executive Administrative Assistant

4 months ago

New York, United States Metropolitan College of New York Full time
Job DescriptionJob Description

Metropolitan College of New York (MCNY) is a unique and vibrant learning institution. It is a non-profit, regionally accredited college offering associate, bachelor's and master's degrees, with state-of-the-art campuses in the Financial District of Manhattan and the Hub district of the South Bronx. For over 50 years, MCNY has offered highly motivated learners a powerful model of Purpose-Centered Education that promotes personal transformation and constructive change in workplaces and communities. MCNY enrolls approximately 1,000 students annually into its accelerated degree programs with convenient onsite and remote schedules for added flexibility.

Key Responsibilities:

The Executive Administrative Assistant plays a crucial role in maintaining the confidentiality and management of sensitive information relating to the college's policies, procedures, budgets, and personnel within the Office of the Academic Affairs and the Office of Enrollment Management and Student Affairs (EMSA). This split position supports the Vice Presidents’ Offices in the area of tracking weekly budget monitoring. Relating to budgets, this position supports administrative management of offices’ needs in area of ordering, coordinating and maintaining office supplies for each department.

Additionally, this position involves the critical role of tracking annual reports required by MSCHE, NYSED, and USED, their submissions, and adhering to the deadlines.

Duties and Responsibilities for Enrollment Management:

  • Complete, submit and track, invoices, and requisitions, by Program Directors reporting to each of the Vice Presidents twice weekly.
  • Monitor the budgets for alignment with planned invoice expenditure for each department.
  • Assist in the coordination and execution of enrollment-related events, such as Admissions Day, New Student Orientation, Graduation Ceremony, Student Affairs’ student gatherings, events, student meetings and workshops.
  • Support follow-up activities to events, assist with mailings, inventory of collateral materials for students and applicants.
  • Assist with student worker supervision as needed.
  • Assist with proctoring Accuplacer ATB exams when needed
  • Assist with interdepartmental coordination for the scheduling of events at the Bronx Campus.

Duties and Responsibilities for Academic Affairs:

  • Complete, submit and track, invoices, and requisitions, by Program Directors reporting to each of the Vice Presidents twice weekly.
  • Monitor the budgets for each department.
  • Assist the Dean for Academic Affairs in scheduling and preparing for meetings, ensuring efficient use of time and resources.
  • Manage confidential documents related to academic policies, procedures, and faculty affairs.
  • Support the academic administrative processes, including tracking budget expenditures, preparing financial documents, and managing accreditation materials.
  • Coordinate academic events and meetings, such as faculty conferences, Constructive Action Annual Exhibit, Honor Society Ceremonies, and graduation planning.

Common Duties and Responsibilities:

  • Maintain a dual reporting line to the Vice Presidents’ of Academic Affairs and VP of EMSA;
  • Serve as a liaison for the Deans, Directors of Programs facilitating the exchange of information between their offices and other departments.
  • Retrieve and follow up on messages from telephone voicemail boxes and ensure callers are directed to the appropriate individuals.
  • Perform additional support and clerical duties as required to assist both departments.

Qualifications: A bachelor’s degree is required, and 5 years of executive administrative experience. Experience in college administration preferred. Must be customer service oriented and punctual. Must have working knowledge of Word, Excel and computer literate.

Interested applicants should submit a cover letter and resume below or mail to Department of Human Resources, Metropolitan College of New York, 60 West Street, New York, NY 10006.

For more information about MCNY please visit the College’s website at www.mcny.edu

MCNY is an Equal Opportunity Employer.

  • Executive Administrative Assistant

    3 days ago

    Geneva, New York, United States Executive Human Resource Service Full time

    Job Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Executive Human Resource Service. As an Executive Administrative Assistant, you will play a crucial role in supporting senior executives by managing schedules, communications, and other administrative tasks.Key...

  • Senior Administrative Executive

    4 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Northbound Executive Search is representing a distinguished Private Equity firm in their search for a Senior Administrative Executive to enhance their expanding administrative team. This role offers a hybrid work environment with significant opportunities for professional advancement.Key Responsibilities:Program Development:Collaborate with the HR Business...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States Axelon Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to provide administrative support to our Executive Officers and their teams in the Technology Department.Key ResponsibilitiesAdministrative Support: Provide administrative support to one or more Executive Officers and their teams, including managing calendars,...

  • Executive Administrative Assistant

    2 days ago

    New York, New York, United States Dexian Full time

    Job SummaryA highly skilled Executive Administrative Assistant is sought to provide exceptional support to senior executives in a fast-paced and dynamic environment. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and interpersonal abilities to deliver flawless work output and represent the organization with...

  • Executive Administrative Assistant

    1 week ago

    New York, United States Lenmar Consulting Inc Full time

    Title: Executive Assistant Location: New YorkRemote/Hybrid/Onsite: OnsitePosition Type: ContractDuration: 6+ months Rate: $25.00 - $30.00/hrRole is 5 days a week in the office. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and...

  • Administrative Executive Assistant

    4 weeks ago

    New York, New York, United States NYC Health + Hospitals Full time

    About NYC Health + HospitalsLincoln Medical and Mental Health Center stands as a leading acute care facility in New York City. Situated in the Downtown Bronx, Lincoln is a distinguished teaching hospital known for its Centers of Excellence and a pioneer in adopting advanced medical technologies and best practices. Our dedicated team of skilled healthcare...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Dexian. As a key member of our organization, you will provide exceptional administrative support to our Managing Directors and teams, ensuring seamless execution of daily operations and strategic initiatives.Key ResponsibilitiesManage complex...

  • Executive Administrative Assistant

    1 week ago

    New York, New York, United States Dexian Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Dexian. As a key member of our organization, you will provide exceptional administrative support to our Managing Directors and teams, ensuring seamless execution of daily operations and strategic initiatives.Key ResponsibilitiesManage complex...

  • Executive Administrative Assistant

    3 weeks ago

    New York, United States Dexian Full time

    A successful Executive Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output....

  • Administrative Executive Assistant

    3 weeks ago

    New York, New York, United States NYC Health + Hospitals Full time

    About NYC Health + HospitalsLincoln Medical and Mental Health Center stands as a leading acute care facility in New York City, located in the vibrant Downtown Bronx. As a distinguished teaching hospital, it is celebrated for its Centers of Excellence and is recognized as a frontrunner in adopting cutting-edge medical technologies and best practices. Our...

  • Senior Administrative Assistant to CEO

    3 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    **About the Role**Northbound Executive Search is seeking a highly skilled and experienced Executive Assistant to support the Founder of a growing family office in the asset management space. This is an exciting opportunity to work in a dynamic environment with intelligent and motivated individuals, and offers the opportunity for growth and professional...

  • Executive Administrative Assistant

    3 weeks ago

    New York, United States Dexian Full time

    A successful Executive Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output....

  • Executive Assistant

    4 days ago

    New York, New York, United States ChristianaCare Full time

    Job Title: Executive Assistant - Nursing AdministrationWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Vice President of Nursing Administration at ChristianaCare.Job Summary:The Executive Assistant will be responsible for providing secretarial and administrative support to the Vice President,...

  • Executive Assistant cum Administrator

    2 weeks ago

    New York, United States Cornerstone Global Partners (CGP Group) Full time

    Job DescriptionExecutive Assistant cum AdministratorLocation: JFK Airport area, New York, USAReports To: Chief Executive Officer (CEO)Position Type: Full-TimeJob Summary:The Personal Assistant cum Administrator provides high-level administrative support to the CEO and manages daily operations to ensure smooth office functioning. This role involves handling a...

  • Executive Assistant cum Administrator

    3 weeks ago

    New York, United States Cornerstone Global Partners (CGP Group) Full time

    Job DescriptionExecutive Assistant cum AdministratorLocation: JFK Airport area, New York, USAReports To: Chief Executive Officer (CEO)Position Type: Full-TimeAnnual salary: USD36,000-USD45,000Job Summary:The Personal Assistant cum Administrator provides high-level administrative support to the CEO and manages daily operations to ensure smooth office...

  • Executive Assistant

    4 weeks ago

    New York, United States Noor Staffing Full time $37

    Job DescriptionJob DescriptionRole: Exectuive Assistant (Administration)Location: New York, NY 10282Rate: $37/hrDuration; 6months (posibility of extension/permanent  depending on attendance, performance, client's needs) Job Duties:Coordinate complex, senior-level internal/external meetings and conference callsMaintain briefing materials and talking...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our business.Key ResponsibilitiesManage complex calendars for senior...

  • Administrative Assistant to the Executive Pastor

    7 days ago

    New York, New York, United States EAGLE MOUNTAIN INTERNATIONAL CHURCH INC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the Executive Pastor in achieving operational and administrative goals for various areas of oversight.Key ResponsibilitiesProvide administrative support to the Executive Pastor and assist with coordinating projects and initiatives supporting various...

  • Executive Administrative Assistant

    3 weeks ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for senior...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States Dexian Full time

    Job SummaryDexian is seeking a highly skilled and experienced Executive Administrative Assistant to support our senior management team. As a key member of our team, you will be responsible for providing administrative support to our Managing Directors, ensuring the smooth operation of our organization.Key ResponsibilitiesManage complex calendars for senior...