Current jobs related to Executive Administrative Assistant - New York - Dexian

  • Executive Administrative Assistant

    4 weeks ago

    New York, New York, United States Aegistech Full time

    {"title": "Executive Administrative Assistant", "description": "Job SummaryAegistech is seeking an experienced Executive Administrative Assistant to join our team in NYC. This is an on-site, contract role that requires strong organizational and communication skills.Key ResponsibilitiesManage calendars and schedules for senior leadership, ensuring seamless...

  • Executive Administrative Assistant

    2 days ago

    New York, New York, United States OceanFirst Bank Full time

    About the RoleThe Executive Administrative Assistant provides high-level administrative support to members of Senior Management, including Executive Management or Regional Presidents. This role involves handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other...

  • Executive Administrative Assistant

    4 days ago

    New York, New York, United States American Express Full time

    About the RoleWe are seeking an experienced Executive Administrative Assistant to join our team at American Express. As an Executive Assistant, you will provide high-level administrative support to senior leaders in our Global Merchant & Network Services (GMNS) organization.Key ResponsibilitiesManage calendars, coordinate travel arrangements, and ensure...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States Gable Search Group Full time

    Job Title: Executive Administrative AssistantWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our CFO and Finance team. The ideal candidate will be highly organized, self-motivated, and possess strong customer-service skills.Key Responsibilities:Manage arrangements, prepare board portal and...

  • Executive Assistant to C-Suite Leader

    2 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to C-Suite LeaderA leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams. The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a...

  • Executive Assistant to C-Suite Leader

    7 days ago

    New York, New York, United States Northbound Executive Search Full time

    A leading investment firm seeks a highly skilled and proactive Executive Assistant to support a senior executive and assist with administrative projects for back office teams. The firm prides itself on having a collaborative culture and exceptional communication skills are a must.The ideal candidate will possess a keen attention to detail, the ability to...

  • Executive Administrative Assistant

    4 weeks ago

    New York, New York, United States Empass Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide support to our CEO. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience working with C-level executives.Key ResponsibilitiesProvide administrative support to the CEO, including...

  • Executive Administrative Assistant

    3 days ago

    New York, New York, United States Nestle Operational Services Worldwide SA Full time

    Job Description:The Executive Administrative Assistant will provide high-level administrative support to the CEO of Nespresso North America, acting as the Nespresso brand ambassador to VIPs from Nespresso and Nestle Global HQ, as well as external business partners.Key Responsibilities:Meeting Management: Manage all MANCOM meetings, including calendar...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States Empass Healthcare Full time

    Job Title: Executive Administrative AssistantEmpass Healthcare is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide support to the CEO. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience working with C-level executives.Key Responsibilities:Provide...

  • Executive Administrative Assistant

    4 weeks ago

    New York, United States Vertisystem Full time

    *Candidates must be based in New York to be eligible for this position.About the Role:The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States M&M Plumbing & Heating Full time

    Job OverviewM&M Plumbing & Heating, Inc. is a well-established plumbing company seeking a highly organized and motivated Senior Executive Administrative Assistant to oversee daily office operations, manage administrative functions, and handle customer inquiries.The ideal candidate will have strong organizational skills, attention to detail, and the ability...

  • Executive Administrative Assistant

    1 month ago

    New York, New York, United States M&M Plumbing & Heating Full time

    Job OverviewM&M Plumbing & Heating, Inc. is a well-established plumbing company seeking a highly organized and motivated Senior Executive Administrative Assistant to oversee daily office operations, manage administrative functions, and handle customer inquiries.The ideal candidate will have strong organizational skills, attention to detail, and the ability...

  • Executive Secretary and Administrative Assistant

    4 weeks ago

    New York, New York, United States Rose International Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Secretary and Administrative Assistant to join our team at Rose International. As a key member of our staff, you will provide high-level administrative support to our executives, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives,...

  • Executive Administrative Assistant

    7 days ago

    New York, New York, United States SourcePro Search Full time

    SourceProSearch is seeking an experienced A+ Legal Secretary to join our team. In this role, you will provide administrative support to attorneys and oversee office operations in an executive capacity.Key Responsibilities:Provide administrative support to attorneys, including preparing documents and managing calendars.Oversee office operations, including...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States M&M Plumbing & Heating Full time

    Job OverviewM&M Plumbing and Heating, Inc. is seeking a highly organized and motivated Senior Executive Administrative Assistant to oversee the day-to-day operations of our office. This role will play a vital part in managing administrative functions, supporting staff, and handling customer inquiries.Key ResponsibilitiesManage daily office operations,...

  • Executive Assistant to Administration

    2 weeks ago

    New York, New York, United States NADAP Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to Administration to join our team at NADAP. This is a critical role that requires exceptional organizational and interpersonal skills, as well as the ability to interpret and edit complex documents.Key ResponsibilitiesProvide high-level administrative support to the COO and...

  • Executive Administrative Assistant

    2 weeks ago

    New York, New York, United States M&M Plumbing & Heating Full time

    Job OverviewM&M Plumbing & Heating, Inc. is seeking a highly organized and motivated Senior Executive Administrative Assistant to oversee daily office operations, manage administrative functions, and support staff in a fast-paced environment.The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple...

  • Administrative Coordinator

    1 week ago

    New York, New York, United States Northbound Executive Search Full time

    Administrative Assistant/Receptionist OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team at Northbound Executive Search. This individual will provide administrative support to our firm's executives, manage the front desk, and handle various tasks with a high level of professionalism and...

  • Executive Administrative Assistant

    3 weeks ago

    New York, New York, United States FGL Holdings Full time

    Job SummaryThe Executive Administrative Assistant will provide high-level administrative support to the CIO and Investment team executives. This role will be responsible for coordinating daily operations in the New York office, including visitor management, work orders, deliveries, and administrative support.This role reports to the Director, Chief of Staff,...

  • Temporary Executive/Administrative Assistant

    3 weeks ago

    New York, United States Various Companies Full time

    We are looking for Temporary Administrative and Executive Assistant!! We have several clients looking to fill long term and short term needs. Working in a temporary role is a great way to have flexibility, gain new skills, minimize resume gaps and NETWORK!!The ideal candidate will provide top-level assistance for high level executives. They should be...

Executive Administrative Assistant

2 months ago

New York, United States Dexian Full time

A successful Executive Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.


RESPONSIBILITIES

· Maintain complex and detailed calendars for 5 Managing Directors, indirectly supporting a team of 15.

· Screen incoming calls and determine the level of priority, while using caution in dispensing information.

· Manage the coordination and logistics of both internal and external meetings.

· Arrange and coordinate complicated domestic and international travel.

· Organize all aspects for offsite conferences and external events, including catering and transportation.

· Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures.

· Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.


QUALIFICATIONS

· 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment

· Experience supporting Managing Director level or above

· Experience managing calendars for high-level executives and teams

· Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Teams) and with Zoom (to help setup/coordinate internal meetings)

· Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)

· Tact and good judgment in confidential situations, and proven experience interacting with senior management

· Strong interpersonal, written, and oral communication skills

· College degree is a PLUS


Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.