Onboarding Specialist

2 months ago

Manchester, United States Sequel Medical Technology Full time
Job DescriptionJob DescriptionAbout Sequel
Sequel Med Tech is an early-stage company developing the next generation of precision drug delivery devices.

Job Overview
The Onboarding Specialist will play a crucial role in the new hire experience, ensuring that all new employees are effectively integrated into Sequel Med Tech. This role requires maintaining high-touch communication with new hires, their managers, and other cross-functional team members involved in the onboarding process. The Onboarding Specialist will be responsible for entering new hires into the HRIS, understanding and following local, state, and federal employment laws, and partnering with finance to resolve payroll issues and register Sequel in new states. Additionally, the specialist will become an expert on Sequel's benefits to assist new employees and will be responsible for creating and maintaining organizational charts and contributing to department-specific work instructions.

Job Responsibilities and Essential Duties
  • Onboarding Process Management: Coordinate and manage the onboarding process for new hires, ensuring a smooth and welcoming experience. Strive to create a welcoming and supportive atmosphere that helps new employees quickly acclimate to Sequel’s culture and operations. Regularly assess and enhance onboarding processes to improve the overall experience and efficiency.
  • High-Touch Communication: Maintain consistent, proactive, and personalized communication with new hires throughout the pre-boarding and onboarding process. Act as the main point of contact for new employees, addressing their questions and concerns promptly. Coordinate with managers and cross-functional teams to provide timely updates and ensure everyone involved is aligned and informed. Foster a supportive environment that reassures new hires and enhances their early engagement and productivity.
  • HRIS Data Entry: Accurately enter new hire information into the HRIS and maintain data integrity. Collaborate with internal and external partners to troubleshoot HRIS issues.
  • I-9 Compliance: Verify I-9’s for all new hires.
  • Process Documentation: Contribute to the development and maintenance of department-specific work instructions and standard operating procedures (SOPs).
  • Continuous Process Improvement:  Regularly gather feedback, assess and enhance onboarding processes to improve the overall experience and efficiency.
Minimum Requirements
  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent work experience.
  • 1+ years of experience in onboarding, HRIS management, or a related business administration function.
  • 3+ years overall work experience.
Required Knowledge, Skills and Abilities
  • Some understanding of HR compliance and employment laws, with a willingness to learn.
  • Excellent communication and interpersonal skills with a customer-service mindset.
  • Detail-oriented with strong organizational skills.
  • Ability to work independently and manage multiple priorities in a remote work environment.
  • Proficiency with HRIS systems and Microsoft Office Suite.
  • Able to work independently in a fast-paced startup environment.
  • Knowledge of employee benefits administration.
Sequel Med Tech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Environmental/Safety/Physical Work Conditions
  • Ensures environmental consciousness and safe practices are exhibited in decisions
  • Use of computer and telephone equipment and other related office accessories/devices to complete assignments
  • May work extended hours during peak business cycles
  • Physical requirements such as lifting specific weights
  • Some travelling is expected

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