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FF&E Procurement Manager

4 months ago

New York, United States Happier People Management Full time
Job DescriptionJob Description

HAPPIER is looking for an experienced Procurement Manager to lead the company's supply of products and services. You will be overseeing the FF&E research, sourcing, procurement, and working with the In-House design team of architects, project and construction managers, and outside designers and vendors to execute design ideas and take them from concept and production through installation and final styling. The role's responsibilities include strategizing to find cost-effective deals and suppliers. The Procurement Manager's duty is to discover the best ways to cut procurement expenses so that the company can invest in growth and people.

The ideal candidate will quickly be able to adapt to the brand, values, and culture of the company, evoking passion and excitement for the process in all involved while providing an upbeat and positive client and team experience. Because we are a small team, we all wear many hats and are happy to roll up our sleeves and lend a hand whenever needed. Can-do attitudes and respectful, inclusive outlooks are greatly valued and expected of all team members.

The facility is a multifaceted destination that creates space for our everyday lives. Its raw minimalist architecture and pragmatic design set the tone for an environment to work, create, exercise, nourish, connect, and escape. The facility is a private membership club where an inclusive spirit orients exclusive access. 30,000 sq. ft of facilities, comprised of workspaces, art studios, recording studios, conference rooms, private bars and a restaurant, a Wellness Spa & Gym, a pool, and a rooftop deck. A consciously cultivated community connecting people of different ages, backgrounds, professions, and identities.

Responsibilities

• The FF&E Purchasing Agent will be responsible for managing multiple projects running in parallel

• Work closely with internal departments in project preparation and execution

• Review and ensure that purchase orders are distributed to suppliers and facilitate all shop drawings and required approvals.

• Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project

• Additional management responsibilities include, but are not limited to, time management, task prioritization, providing detailed status reporting, budget management, project reconciliation, issue resolution, and client support

• Manage the entry and assure the accuracy of Furniture Fixtures and Equipment (FF&E), Operating Supplies and Equipment (OS&E), Construction, Engineering, and Operational specifications from the interior design specification book into project management software application

• Conduct a global and official RFP of all commodities related to assigned projects within the project timeline

• During the RFP process, assist in resolving any issues and/or provide clarification by working with the internal departments, interior designer, supplier, and projects team

• Prepare a concise tender analysis to be presented to the Director of Purchasing, Interior Design, and Project Teams for approval

• Work with the projects team to establish project timelines, quantities, and required delivery schedules

• Manage the issuance of purchase orders to suppliers through a project management software application. Assure accuracy between interior design specifications and purchase orders

• Proactively and effectively communicate to the projects team and the supplier any lead-time conflicts and manage the successful execution of product deliveries

• Provide superior issue resolution and customer support

• Manage the approved budget and submit detailed tracker reports

• Assist the Logistics & Warehouse Team in receiving the orders and preparing them for delivery to the venues

• Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting them to the Accounting department for immediate processing

• Manage the daily activities of the Project Expeditor to ensure that they are being properly utilized for project support

• Conduct resource allocation to ensure that project and departmental deadlines are met

• Foster an environment that supports and encourages personal and professional growth

• Address and proactively resolve any personnel issues

Requirements

  • Minimum of five years of experience with furnishings, finishes, art and accessories design, and procurement in a hospitality design firm
  • A 4-year degree in Interior, Furniture, or Industrial Design
  • Demonstrates a strong balance of technical expertise and conceptual design skills
  • Strong interpersonal skills
  • • Proven ability to work on multiple projects simultaneously
  • • Ability to accept creative direction and revisions collaboratively and graciously
  • • Skilled with Adobe Creative Suite, AutoCAD and 3d computer or hand representation
  • • Ability to work as a team and independently

Benefits


  • Health Care Plan (Medical, Dental & Vision)
  • Paid Time Off (Vacation, Sick & Company Observed Holidays)
  • Family Leave (Maternity, Paternity)
  • Training & Development
  • Referral Program