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FF&E Procurement Specialist

2 months ago

New York County New York, United States Happier People Management Full time
About the Role

Happier People Management is seeking an experienced Procurement Manager to lead the company's supply of products and services. As a key member of our team, you will be responsible for overseeing the FF&E research, sourcing, procurement, and working with our In-House design team to execute design ideas and take them from concept to production.

Key Responsibilities
  • Strategize to find cost-effective deals and suppliers
  • Discover ways to cut procurement expenses to invest in growth and people
  • Work closely with internal departments in project preparation and execution
  • Review and ensure that purchase orders are distributed to suppliers and facilitate all shop drawings and required approvals
  • Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
  • Manage the entry and assure the accuracy of Furniture Fixtures and Equipment (FF&E), Operating Supplies and Equipment (OS&E), Construction, Engineering, and Operational specifications from the interior design specification book into project management software application
  • Conduct a global and official RFP of all commodities related to assigned projects within the project timeline
  • Prepare a concise tender analysis to be presented to the Director of Purchasing, Interior Design, and Project Teams for approval
  • Work with the projects team to establish project timelines, quantities, and required delivery schedules
  • Manage the issuance of purchase orders to suppliers through a project management software application. Assure accuracy between interior design specifications and purchase orders
  • Proactively and effectively communicate to the projects team and the supplier any lead-time conflicts and manage the successful execution of product deliveries
  • Provide superior issue resolution and customer support
  • Manage the approved budget and submit detailed tracker reports
  • Assist the Logistics & Warehouse Team in receiving the orders and preparing them for delivery to the venues
  • Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting them to the Accounting department for immediate processing
  • Manage the daily activities of the Project Expeditor to ensure that they are being properly utilized for project support
  • Conduct resource allocation to ensure that project and departmental deadlines are met
  • Foster an environment that supports and encourages personal and professional growth
  • Address and proactively resolve any personnel issues
Requirements
  • Minimum of five years of experience with furnishings, finishes, art and accessories design, and procurement in a hospitality design firm
  • A 4-year degree in Interior, Furniture, or Industrial Design
  • Demonstrates a strong balance of technical expertise and conceptual design skills
  • Strong interpersonal skills
  • Proven ability to work on multiple projects simultaneously
  • Ability to accept creative direction and revisions collaboratively and graciously
  • Skilled with Adobe Creative Suite, AutoCAD and 3d computer or hand representation
  • Ability to work as a team and independently
Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Paid Time Off (Vacation, Sick & Company Observed Holidays)
  • Family Leave (Maternity, Paternity)
  • Training & Development
  • Referral Program
Compensation

The base pay range for this position is a salary range of $80,000 - $95,000 per year. The determination of what a specific employee in this job classification is paid within the range depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, etc.