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Administrative Officer
4 months ago
H4 Enterprises LLC Is seeking an administrative officer with three or more years of Administrative or Office Management experience processing program information, documents and/or materials. Candidate must have the ability to resolve and/or develop recommendations for standard and unprecedented issues and problems. The successful candidate will report to the on -site Project Manager and coordinate directly with the H4 Enterprise Human Resource Office in administering a variety of business and/or fiscal functions for the State Facilities Maintenance Contract.
Key Responsibilities:
- answer and direct departmental phone calls.
- act as the point of contact for all employees, providing HR and administrative support managing their queries.
- receive, and distribute office e-mails.
- schedule and organize appointments and take minutes of departmental meetings.
- prepare purchase orders for office supplies.
- process required paperwork for employee hiring, transfers, changes in job classification, and other related employment matters.
- gather readily available information from office records to draft, compose and proofread for grammar, spelling, punctuation, and basic formatting e-mails, memos, and other documents.
- assist the Project Site Manager in developing and implementing appropriate policies and procedures.
- assist in reviewing and proposing changes to internal controls.
- assist with preparation of human resource reports such as payroll/timekeeping and attendance, new hire, and turnover reports, and as needed.
- explain policies, procedures, and expectations to existing and new employees.
- all other tasks assigned.
Qualifications and Experience
- Proven work experience as an Administrative Officer, Administrator, or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Attention to detail.
- High School diploma with three or more years of administrative or office management experience (preferred)
- Bachelor's degree (a plus)
EEO Statement
H4 Enterprises, LLC does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
