Administrative Coordinator

1 month ago

Little Rock, United States Independent Case Management, Inc. (ICM) Full time
Job DescriptionJob Description

Position Summary  

The responsibility of the Administrative Coordinator “AC” is to ensure that the administrative office and all ICM facilities operate smoothly and efficiently. AC duties and responsibilities usually include administrative tasks, receiving and directing visitors, handling basic office tasks, coordination of janitorial, repairs and maintenance work, coordination of Information Technology and ICM devices, auditing agency files for completeness and accuracy, and providing through support to the Team Member Services function. The position will be cross trained with other Departments to ensure continuity and coverage. 

Primary Duties and Responsibilities  

  • Oversee all front desk administration 

  • Order and sign for office supplies 

  • Coordinate and mail all employee birthday cards and employee tenure recognition certificates  

  • Answer phones and address callers’ requests on a rotation with other department members 

  • Offer customer service on behalf of the organization to supervisors, field staff and ICM customers  

  • Conduct audits of agency records when requested 

  • Coordinate facilities, meals, handouts, etc. related to periodic training and meetings. 

  • Responding to security alarm calls and emergencies and using professional judgment to make decisions regarding emergency situations during business hours 

  • Supply Requests through PASSE – this requires Excel  

  • IT Liaison – coordinate equipment and devices for the agency, troubleshoot IT issues, maintain IT supplies, work directly with 3rd party IT vendor, assist with onboarding IT for new employees 

  • Provide support and administrative assistance to Executive Management 

  • Facility manager at the Merrill & Kanis buildings.  

  • Set up alarm codes 

  • Set up Verizon 

  • Set up eFax 

  • Monthly Expense Report preparation for Office Manager and CEO 

  • Daily Mail 

  • CPR/First Aid/AED Instructor 

  • Autism department employee onboarding coordination 

  • Support function to ICM’s Administration Team Member Services Department. Duties include assisting with New Hire Orientation, background checks, drug tests, licensure requirements, payroll, personnel files, Workers' Comp, employee benefits, 403(b) retirement plan, and other duties as assigned. Must be able to exercise discretion and independent judgment with respect to all Finance & Admin Dept. matters.  

Key Competencies 

  • Quality decision making 

  • Effective communication 

  • Superior problem solving 

  • Interpersonal effectiveness  

  • Receptive to feedback  

  • Positive work ethic 

  • Instills trust  

  • Administrative effectiveness 

 

General Requirements for All ICM Employees  

  • Understands and endorses ICM’s mission and vision 

  • Follows all ICM policies and procedures and asks for clarification and explanation when needed 

  • Understands and complies with all HIPAA regulations 

  • Maintains a clean and orderly work environment 

  • Must have a high school diploma or equivalent (some positions require additional      education) 

  • Maintains prompt and regular attendance 

Job Requirements 

  • Proven experience as administration manager  

  • Familiarity with financial and facilities management principles. 

  • Familiarity with IT coordination  

  • Proficient in MS Office and Excel. 

  • An analytical mind with problem-solving skills. 

  • Excellent organizational and multitasking abilities. 

  • A team player with leadership skills. 

  • Contributes to team effort by accomplishing related results as needed. 

 

Work Schedule 

Primarily, the days and hours will be Monday – Friday 8 am to 4 pm. Weekends and evenings as needed if emergencies arise. Hours and workdays will vary to accommodate the needs of the customer and ICM. ICM permits a hybrid approach to working remotely and in-office, as approved by the supervisor.  

Travel to other ICM locations, conferences and other work-related activities may sometimes be necessary, but should not exceed 10% of the time. 

Qualifications/Specifications 

Education:   

  • High School Diploma or GED required 

  • Bachelor's or associate degree in business or management preferred. 

  • Valid driver’s license required 

Experience:    

  • Must be 18 years of age or older 

  • Minimum 1 - 3 years’ experience in role 

  • Industry and management experience a plus  

  • Must be able to successfully use technology such as a telephone, tablet, computer, etc.  

  • Must be able to drive an automobile  

 

 

Company DescriptionAt ICM, our passion for supporting others drives the delivery of our services. Every interaction with customers, employees, and the public should be characterized by kindness, compassion, friendliness, and helpfulness. www.icm-inc.orgCompany DescriptionAt ICM, our passion for supporting others drives the delivery of our services. Every interaction with customers, employees, and the public should be characterized by kindness, compassion, friendliness, and helpfulness. www.icm-inc.org

  • Administrative Coordinator

    5 days ago

    Little Rock, Arkansas, United States Building & Earth Sciences, Inc Full time

    Position Overview Join Building & Earth Sciences, Inc. as an Administrative Coordinator. Are you prepared to be the essential support for our office's efficiency? We are looking for a proactive Administrative Coordinator to enhance our operational workflows and assist our team. If you possess strong organizational skills, resourcefulness, and excel in a...

  • Administrative Coordinator

    5 days ago

    Little Rock, Arkansas, United States Knapp, Craig & Rugg, PA Full time

    Job OverviewWe are in search of a meticulous and proactive Administrative Coordinator to become a vital part of our organization. This role will encompass a variety of administrative and operational responsibilities, including:Management of Office Operations: Supervise general office functions such as vendor communication, inventory of supplies, and...

  • Administrative Coordinator

    1 week ago

    Little Rock, United States Independent Case Management, Inc. (ICM) Full time $37,440

    Job DescriptionJob DescriptionTitle: Administrative Coordinator (AC)Department: Community SupportsReports To:  Community Supports Director  Date Last Revised:  August 2023    FLSA Status:  ExemptSafety/Sensitive Designations: This position is considered safety/sensitive for the purpose of compliance with the Arkansas Medical Marijuana Act...

  • Administrative Coordinator for Workforce Development

    2 days ago

    Little Rock, Arkansas, United States Commonwealth of Virginia Full time

    Job Summary:The Commonwealth of Virginia is seeking a highly skilled Administrative Coordinator to support the Office of Workforce Development. This role will provide administrative support to the team, ensuring the efficient and effective delivery of services.Key Responsibilities:Provide administrative support to the Office of Workforce Development,...

  • Administrative Coordinator

    1 week ago

    Little Rock, Arkansas, United States EnSiteUSA Full time

    Job OverviewSalary: CompetitiveKey Responsibilities:The office operations specialist plays a crucial role in executing various administrative and clerical functions. By managing these tasks, they provide essential support for all project-related activities.Foster and maintain a positive and professional rapport with clients and contractor...

  • Healthcare Administrative Coordinator

    1 week ago

    Little Rock, Arkansas, United States CARTI Full time

    The Clinical Services Administrator (CSA) leverages their expertise to effectively manage scheduling and administrative tasks. This role requires a strong understanding of appointment coordination, patient record maintenance, and various clerical functions. The CSA's contributions enable healthcare providers to focus on delivering specialized patient care....

  • Administrative Production Coordinator

    2 weeks ago

    Little Rock, United States United-Bilt Homes Full time

    Job DetailsJob Location AR Little Rock - Little Rock, AR Position Type Full Time Education Level High School Travel Percentage None Job Shift Day Job Category Admin - Clerical DescriptionAbout United Built Homes: At United Built Homes (UBH), we're more than just a home builder; we're a legacy of craftsmanship, family, and dreams coming to life. With a...

  • Administrative Coordinator and Financial Specialist

    2 weeks ago

    Little Rock, Arkansas, United States River Rock Builders, LLC Full time

    Job OverviewRiver Rock Builders, LLC is in search of a dedicated Administrative Coordinator and Financial Specialist to enhance our operations. This role involves managing and scrutinizing financial documentation for our organization.Key Responsibilities:Gather essential financial information for accounting purposesCalculate and document numerical data...

  • Administrative Assistant

    23 hours ago

    Little Rock, Arkansas, United States Intek heating and Air Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Intek Heating and Air. As an integral part of our operations, you will be responsible for providing administrative support to ensure the smooth functioning of our office.Key Responsibilities:Administrative Support: Provide administrative assistance to our team members,...

  • Administrative Support Specialist

    2 days ago

    Little Rock, Arkansas, United States Assembled Products Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President & CEO. This is a full-time position that requires a strong ability to multitask, prioritize, and maintain confidentiality.Key ResponsibilitiesProvide administrative support to the President & CEO, including...

  • HVAC Administrative Assistant

    4 weeks ago

    Little Rock, United States Workforce Connections, Arkansas Department of Commerce. Full time

    Job DescriptionJob DescriptionHVAC Administrative Assistant Job Overview: We are looking for an organized and detail-oriented HVAC Administrative Assistant to support our team. The ideal candidate will handle a variety of administrative tasks, ensuring the smooth operation of our HVAC office and providing excellent customer service. Key Responsibilities: •...

  • HVAC Administrative Assistant

    4 weeks ago

    Little Rock, United States Workforce Connections, Arkansas Department of Commerce. Full time

    Job DescriptionJob DescriptionHVAC Administrative Assistant $18.00/Hr.Job Overview: We are looking for an organized and detail-oriented HVAC Administrative Assistant to support our team. The ideal candidate will handle a variety of administrative tasks, ensuring the smooth operation of our HVAC office and providing excellent customer service. Key...

  • Office Administration Specialist

    1 week ago

    Little Rock, Arkansas, United States Independent Case Management, Inc. (ICM) Full time

    Job OverviewPosition SummaryThe Office Administration Specialist is responsible for ensuring the seamless operation of the administrative office and all associated facilities. This role encompasses a variety of administrative tasks, including welcoming and directing visitors, managing essential office functions, coordinating maintenance and repair services,...

  • HVAC Administrative Assistant

    4 weeks ago

    Little Rock, Arkansas, United States Arkansas Department of Workforce Services Full time

    This job was posted by : For moreinformation, please see:HVAC Administrative AssistantJob Overview: We are looking for an organized and detail-oriented HVACAdministrative Assistant to support our team. The ideal candidate willhandle a variety of administrative tasks, ensuring the smooth operationof our HVAC office and providing excellent customer service....

  • Executive Administrative Assistant

    2 days ago

    Little Rock, Arkansas, United States Assembled Products Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President & CEO. This is a full-time position that requires a strong ability to multitask, prioritize, and maintain confidentiality.Key ResponsibilitiesProvide administrative support to the President & CEO, including...

  • Benefits & Leave Coordinator

    3 months ago

    Little Rock, United States University of Arkansas for Medical Sciences Full time

    As a Benefit & Leave Coordinator you will assist in the administration of the organization's employee benefit programs, including health and wellness, retirement, leave administration, and other related programs. Ensures compliance with federal, stat Benefits, Coordinator, Administrative, Education

  • Administrative Coordinator

    1 week ago

    Little Ferry, New Jersey, United States Orbital Engineering Full time

    Position: Executive AssistantCompany Overview: Orbital Engineering has been a leader in providing innovative engineering, inspection, and construction solutions for over 50 years. Our mission is to empower our team members and assist our clients in overcoming complex challenges through trusted partnerships and a commitment to excellence.Role Overview: We are...

  • Senior Administrative Coordinator

    2 weeks ago

    Little Ferry, New Jersey, United States Talentify Full time

    At Talentify, we are dedicated to making a significant impact in the lives of our clients and team members. Our diverse workforce collaborates to exceed expectations and embrace our core values. We take pride in fostering an inclusive environment where every employee is encouraged to contribute their unique skills and perspectives.Our commitment to...

  • Administrative Manager

    3 weeks ago

    Little Rock, Arkansas, United States Dal-Tile Corporation Full time

    Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries.Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to...

  • Administrative Coordinator

    2 weeks ago

    Little Ferry, New Jersey, United States Grit Growth Full time

    About Grit GrowthGrit Growth is a specialized consulting agency that primarily collaborates with SaaS and retail enterprises, focusing on strategy, expansion, operations, and analytics, assisting our clients in addressing their most challenging issues.We operate as a small team, currently based in New York City, with a compact office environment, and we are...