Administrative Specialist
4 weeks ago
Brilliant Financial Staffing has been engaged in a search for an Administrative Assistant with our client located in Morton Grove, IL. Our client, is a well-established medical practice who is looking to add a skilled Administrative Assistant to their organization. They’ve recently experienced growth in the company and are looking for an experienced Administrative Assistant to join their team on a temporary to permanent basis. This Administrative Assistant would be primarily responsible for handling administrative and some billing responsibilities. This individual would ideally be able to interview as soon as possible and begin shortly thereafter.
Administrative Assistant Responsibilities:
- Filing of all scanned paperwork daily.
- Fax clinic schedules to physicians for next clinic day
- Prepare travel chart weekly.
- Open and distribute mail, daily
- Verify nightly on-call with answering service.
- Order office supplies
- Answering telephone calls, including closed offices at different locations.
- Paging on consultations to physicians. Page should include consult, hospital, patient name, room number, referring physician, and hospital phone number with appropriate extension.
- Make appointments for new and existing patients according to set guidelines. If patient is new, directions should be given.
- Handling and processing of billing information daily.
- Handling and processing of dictation, letters, and physician orders daily.
- Register patients, enter and/or update patient demographics, make copies of vital information.
- Collect co-payments and past due balances from patients at check-in/check-out desk.
- Coordinates and processes referral information for managed care patients.
- Process medical records requests.
- Maintain hospital physician schedules as directed by supervisor
- Hospital invoicing
- Other duties and tasks as assigned.
- Maintain physician on call schedule.
Administrative Assistant Responsibilities:
- Front desk experience in a medical office is a MUST
- Good Communicator
- Customer service
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