Office Administrative Assistant

2 months ago


Houston, United States Juneau Exploration, L.P. Full time
Job DescriptionJob Description

We are seeking a detail-oriented and organized Office Administrative Assistant with experience in accounts payable to join our team in a small independent energy company and help drive company success. The ideal candidate will provide comprehensive administrative support, manage day-to-day office operations, and handle or assist with accounts payable functions. This role requires excellent communication skills, proficiency in office software, a positive attitude, a proactive work ethic, and a strong understanding of accounting principles.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls, manage outbound and inbound mail
  • Develop and implement organized filing systems
  • Perform general office duties, including answering the main office phone, managing correspondence, scheduling meetings, and maintaining office supplies, planning travel accommodations.
  • Assist with office operations, interface with building management to ensure a smooth-running, professional office environment
  • Process accounts payable transactions, including verifying, coding, and posting invoices, ensuring accuracy and compliance with company policies
  • Interface with employees and employee benefits providers
  • Prepare and process payments, including checks, ACH transfers, and wire transfers
  • Maintain detailed records and notes, both accounting and general
  • Support the technical team or management with ad-hoc projects or tasks
  • Ensure confidentiality and security of financial and office-related information

 

Qualifications:

  • High school diploma or equivalent; an associate degree or higher in business administration, accounting, or a related field is preferred
  • Previous experience in office administration or other related fields
  • Minimum of 7 years of experience in an administrative role, with specific experience in accounts payable
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software is a plus (e.g., QuickBooks, SAP); Ability to coordinate remote meetings (GoTo, Zoom, Teams)
  • Strong understanding of accounting principles and accounts payable processes
  • Strong attention to detail and accuracy, ability to carry out tasks as requested by team members
  • Effective communication and interpersonal skills, positive attitude, willingness to occasionally assist with logistics, take phone calls after-hours or on weekends
  • Ability to work independently, proactively, and as part of a team
  • Notary Public certification is a plus
Company DescriptionJuneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.Company DescriptionJuneau Exploration/Juneau Oil & Gas is a small independent oil and gas exploration company that promotes an up-beat work environment, values high-level technical performance, and affords its employees the freedom, necessary resources, and the responsibilities that allow the team and individual to succeed in the enterprise.

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