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Office Administrator

3 months ago

Houston, United States Opla Energy Ltd. Full time
Job DescriptionJob DescriptionOffice Administrator - Houston

DESCRIPTION
The Office Administrator is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator. 

QUALIFICATION/REQUIREMENTS/EDUCATION
  • 2+ years of general office administrative experience.
  • Industry-related experience preferred but not required.
  • Dependable and reliable with attendance.
  • Highly motivated with the ability to prioritize workloads and deliver results.
  • Positive attitude, high degree of personal accountability and endless curiosity.
  • Outstanding communication, interpersonal & diplomacy skills.
  • Willingness to learn and ability to work well within a collaborative team.
  • Excellent communicator.
  • Intermediate proficiency with the following software:  Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.
  • Experience with MS Dynamics, ReQlogic an asset.

DUTIES AND RESPONSIBILITIES (include the following, however, other duties may apply)
  • Supporting managers as needed.
  • Arrange crew accommodations for US employees.
  • Rental and mileage tracking.
  • Inventory management support.
  • Accounts payable support.
  • Purchase Order support.
  • Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.
  • Assisting with organizing and ordering promotional items.
  • Coordinating and helping with conferences.
  • Welcoming visitors, processing mail, and receiving deliveries.
  • Ordering and arranging maintenance of office supplies, furniture, and equipment.
  • Updating and proof-reading policies and manuals.
  • Understanding of and compliance with all company safety rules and policies.
  • Representing Opla and its core values.
  • Other duties as assigned.

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