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Office Administration Coordinator

2 months ago

Houston, Texas, United States Mohle Adams Full time
Position Overview

The Office Administration Coordinator plays a vital role in ensuring the smooth operation of our office at Mohle Adams. This position encompasses a variety of administrative tasks aimed at supporting the overall efficiency of the office.

Key Responsibilities:
  • Clerical Support: Provide essential clerical assistance to the administrative team, including managing phone communications, organizing and distributing correspondence, and maintaining client records.
  • Financial Assistance: Offer support in managing Accounts Receivable and Accounts Payable processes, ensuring accurate billing and financial tracking.
  • Client Management: Aid in the billing process for clients, ensuring timely and accurate invoicing.
  • Petty Cash Oversight: Assist in the management of the petty cash fund, ensuring proper documentation and accountability.
  • File Management: Help maintain organized office files and develop an efficient system for easy access to records by staff members.
  • Client Communication: Assist in the preparation and distribution of Client Organizers, ensuring clients receive necessary documentation.
  • Event Coordination: Support the organization of company events, including the After Tax Luncheon and the Firm Christmas Party.
  • Additional Duties: Perform other related tasks as assigned to support the office's operational needs.