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Administrative Executive Assistant
2 months ago
Company: Intenze Products
Location: Las Vegas NV
Position Type: Full-Time
Job Description:
Intenze Products Inc. is seeking a highly organized and detail-oriented Administrative Executive Assistant to join our team. The ideal candidate will have a strong background in accounting, expert experience in QuickBooks, Excel, and inventory management, as well as exceptional office organization skills. This role requires the ability to work in a fast-paced, evolving environment and effectively shift priorities between multiple companies.
Responsibilities:
Accounting & Finance:
- Manage and oversee daily accounting tasks, including accounts payable/receivable, payroll, and general ledger entries.
- Prepare financial reports, budgets, and forecasts.
- Conduct regular audits and reconciliations.
QuickBooks & Excel Expertise:
- Utilize QuickBooks for accurate financial tracking and reporting.
- Create and manage complex spreadsheets in Excel for various financial and inventory purposes.
- Generate detailed financial analyses and reports as needed.
Inventory Management: (Training provided)
- Oversee and maintain accurate inventory records.
- Implement inventory control procedures and ensure optimal stock levels.
- Coordinate with suppliers and manage purchase orders.
Office Organization:
- Maintain an organized and efficient office environment.
- Handle administrative tasks such as scheduling, correspondence, and filing.
- Coordinate meetings, appointments, and travel arrangements.
Adaptability & Learning:
- Quickly adapt to new tasks and responsibilities in a dynamic work environment.
- Shift priorities efficiently between multiple companies as needed and have a willingness to streamline processes for efficiency.
- Continuously seek opportunities for professional growth and development within the company.
Requirements:
Education & Experience:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Or can provide at least 3 years of work experience in a related role.
- Proven experience as an Executive Assistant or similar role.
- Strong background in accounting and finance.
- Expert proficiency in QuickBooks and Excel.
Skills & Competencies:
- Exceptional organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Quick learner with a proactive attitude.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with inventory management software.
Benefits:
- Competitive salary and opportunity for benefits after the probationary period.
- Opportunity to grow and advance within the company.
- Dynamic and supportive work environment.
Application Process:
To apply, please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this position. Looking for an immediate hire.
Intenze Products Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Company DescriptionTattoo ink and private label manufacturingCompany DescriptionTattoo ink and private label manufacturing