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Administrative Executive Support Specialist

2 months ago


Las Vegas, Nevada, United States Lotus of Siam Red Rock Full time

Position: Executive & Personal Assistant

Company Overview: Lotus of Siam Red Rock is a vibrant and fast-evolving establishment seeking a committed Executive & Personal Assistant.

Role Overview: The Executive & Personal Assistant is responsible for a variety of administrative functions aimed at supporting the executive leadership. Key tasks include managing a complex schedule, facilitating communication, organizing travel logistics, and supervising household management activities, including event coordination and general upkeep.

Working Hours:

  • Monday – Friday: 9am – 7pm with flexibility for events
  • Saturday and Sunday: Off with flexibility for events
  • Estimated workload: 50-55 hours weekly

Key Responsibilities

Executive Assistant Duties:

  • Deliver extensive administrative assistance to the executive
  • Document meeting discussions and ensure follow-up on assigned tasks
  • Conduct necessary research for organizational initiatives
  • Draft various business communications and reports
  • Oversee expense management and reimbursement processes
  • Support special projects and additional tasks as required
  • Serve as a central communication point within the organization
  • Assist senior management with administrative responsibilities
  • Coordinate meetings and interact with different departments
  • Collaborate with IT, finance, and human resources teams
  • Manage reservations and office supply inventory
  • Safeguard password and login information
  • Assist with financial duties, including tax preparation and bill settlements

Personal Assistant Duties:

  • Organize schedules and appointments
  • Oversee wardrobe and uniform acquisitions
  • Provide childcare services as needed
  • Assist with school or event transportation
  • Coordinate travel arrangements
  • Manage errands and various tasks
  • Maintain schedules for appliance upkeep and repairs
  • Assist in planning household events