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Administrative Executive Support Specialist
2 months ago
Position: Executive & Personal Assistant
Company Overview: Lotus of Siam Red Rock is a vibrant and fast-evolving establishment seeking a committed Executive & Personal Assistant.
Role Overview: The Executive & Personal Assistant is responsible for a variety of administrative functions aimed at supporting the executive leadership. Key tasks include managing a complex schedule, facilitating communication, organizing travel logistics, and supervising household management activities, including event coordination and general upkeep.
Working Hours:
- Monday – Friday: 9am – 7pm with flexibility for events
- Saturday and Sunday: Off with flexibility for events
- Estimated workload: 50-55 hours weekly
Key Responsibilities
Executive Assistant Duties:
- Deliver extensive administrative assistance to the executive
- Document meeting discussions and ensure follow-up on assigned tasks
- Conduct necessary research for organizational initiatives
- Draft various business communications and reports
- Oversee expense management and reimbursement processes
- Support special projects and additional tasks as required
- Serve as a central communication point within the organization
- Assist senior management with administrative responsibilities
- Coordinate meetings and interact with different departments
- Collaborate with IT, finance, and human resources teams
- Manage reservations and office supply inventory
- Safeguard password and login information
- Assist with financial duties, including tax preparation and bill settlements
Personal Assistant Duties:
- Organize schedules and appointments
- Oversee wardrobe and uniform acquisitions
- Provide childcare services as needed
- Assist with school or event transportation
- Coordinate travel arrangements
- Manage errands and various tasks
- Maintain schedules for appliance upkeep and repairs
- Assist in planning household events