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Business Operational Specialist II

2 months ago

Arlington, United States Kent, Campa and Kate Inc. Full time
Job DescriptionJob Description

Business Operation Specialist II  – Arlington, VA

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Business Operations Specialist position in Arlington, VA at the Foreign Service Institute (FSI). 

Position Description:

This position provides business support for administrative management in one or more areas to include budgeting, contract management, procurement, travel, invoicing or HR activities. This position is in the FSI Budget Office. 

The Budget and Management Division (FSI/EX/BUD):

(1)  Formulates, presents, and executes the budget for the Foreign Service Institute (FSI);

(2)  Coordinates and monitors all resource planning functions, allocations, and usage which include preparing the Congressional budget, and performance and strategic planning documents;

(3)  Collects, evaluates, and analyzes data related to the operational costs of the Institute’s training programs, calculates tuition rates for FSI courses and offerings, and supports the Diplomatic Security Training Center and other entities as required since FSI is the Department’s training bureau;

(4)  Is responsible for the billing and collection of tuition-based fees for non-State customers of FSI’s training programs, both domestic and abroad, and provides billing and collection services for tuitions to other bureaus;

(5)  Authorizes and approves funds for business-related travel of FSI personnel in line with Department policy and refers all requests related to business class travel to the Executive Director for decision;

(6)  Serves as the coordinator with other agencies and Department bureaus (e.g., INR) on reimbursement issues relating to FSI (and, as requested, other departments) training;

(7)  Coordinates electronic payment to and from the Department of Treasury related to non-U.S. Government attendance at Department training events under special authority;

(8)  Prepares guidance regarding honoraria;

(9)  Provides merchant (reimbursable) credit card services to other agencies, private sector corporations, and the Department’s Bureau of Budget and Planning (BP); and

(10) Under Department-delegated authority, provides Pass I certification on vendor invoices for goods and services received by FSI and other bureaus in accordance with the Prompt Payment Act (31 U.S.C. 3901 et seq.).

Requirements:

  • Minimum Experience and Education: Bachelor’s degree and three years’ experience working in an office environment or seven (7) years of experience performing work in support of federal budget processes or in support of federal contract administration. 
  • Strong experience in Microsoft Excel functionalities including but not limited to utilizing pivot tables, formulas, and data connections; database and spreadsheet management experience required;
  • Strong experience in Microsoft SharePoint functionalities including but not limited to creating and managing document libraries, lists, and workflows.
  • Active secret clearance or ability and willingness to obtain one. 

Working Duties (including but not limited to):

  • Analyzes established and existing processes and suggests methods for streamlining and improving operations; and update SOPs for the administrative unit.
  • Contributes to the formulation of the annual and mid-year financial plans; develops data, reports, and draft narrative justifications in support of financial planning;
  • Sets up and maintains detailed spreadsheets to monitor, track and project funding;
  • Prepares budget and financial documents and transactions including, but not limited to travel authorizations and vouchers, requisitions, reimbursements, and honoraria;
  • Monitors spending, generates reports from the financial system, and prepares budget reports, charts, grafts and presentations;
  • Creates and maintains spreadsheets and databases for status tracking of contract positions, including status of pending requests and time off;
  • Works closely under the direction of the COR to support contract administration responsibilities;
  • Ensures contract status documents are maintained in a current and accurate manner; maintains COR e-filing system;
  • Establishes and updates reference documents, work instructions, and process maps/flowcharts;
  • Handles confidential and/or personnel sensitive material and information with tact and discretion;
  • Provides program support to FSI Components and their divisions, programs, and courses.

Application Notes:

  • Please provide a resume to include the duties and responsibilities performed for each previously held position.
  • Please provide three (3) professional references on your resume.
  • Candidates must possess U.S. Citizenship. 

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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