Office and Maintenance Administrator

1 month ago

Fort Lauderdale, United States SURJET CHARTER LLC Full time
Job DescriptionJob DescriptionSurjet Charter LLC is a dynamic and rapidly growing jet charter company in search of a Full-time Office and Maintenance Administrator. If you are interested in Aviation, this is the job for you  Spanish is preferred given the dynamic nature of our fast-paced bilingual environment. We are seeking an ideal candidate who is meticulously detail-oriented and exceptionally organized. If you are ready to thrive in an exciting and rapidly growing industry, we invite you to apply and contribute to our continued success
Job Title: Office and Maintenance Administrator
Location: Fort Lauderdale, Florida (In-Person Position)
Responsibilities will include but are not limited to the following:
  • Office Responsibilities:
    • Manage incoming and outgoing mail.
    • Maintain and stock cabin supplies.
    • Order and manage office supplies.
    • Assist around the office, including making coffee and keeping the space tidy
    • Answer phones and handle inquiries professionally.
    • Coordinate office cleaning schedules and services.
    • Greet clients and guests. 
    • Act as personal assistant to the executive team.
    • Organize files in the company’s system
    • Ensures confidentiality to sensitive information, such as staff personnel files.
  • Maintenance Support:
    • Search for and procure necessary parts for the maintenance team. 
    • Create and follow up on purchase orders.
    • Manage and organize parts inventory.
    • Utilize Quantum MX for maintenance tracking.
    • Enter maintenance data accurately.
    • Provide assistance to Director of Maintenance with various tasks as needed.
  • Operations Assistance:
    • Update and manage WebManuals and Ops Spec documents.
    • Coordinate and record bi-weekly pilot meetings.
    • Configure iPads and set up accounts using Apple Business Manager.
    • Maintain and organize pilot training binders and Box folders.
    • Assist Chief Pilot & VP of Operations with operational tasks as required.
    • Perform other assigned tasks at the discretion of management.  
Qualifications
  • Bilingual (Spanish) preferred. Must be comfortable working in a fast-paced bilingual environment. 
  • Experience in Aviation preferred. 
  • High school diploma or equivalent. 
  • Previous experience in an administrative role or similar. 
  • Experience with MS Word, Excel, & PowerPoint (+ 5 years).
  • Must be Tech Savvy.  
  • Excellent verbal and written communication skills with strong attention to organization and detail. 
  •  Strong customer service and interpersonal skills required. 
  • Demonstrate poise, tact, and diplomacy when handling sensitive and confidential situations and information. 
  • Good attention to detail to enter correct data into financial records and recognize errors.
  • High level of accuracy and attention to detail in all tasks. 
  • Experience with office equipment (e.g., printers, scanners, multifunctional devices, and Apple Macbooks/Ipads).
  • Strong interpersonal skills and a friendly, approachable demeanor.
  • Ability to handle unexpected issues and troubleshoot problems effectively.
  • Ability to prioritize tasks and manage multiple responsibilities simultaneously.
  • Willingness to take on a variety of tasks and adapt to changing priorities or deadlines.
  • Must possess the legal right to work in the United States and have the ability to travel in and out of the US and to all cities/countries

Benefits:
  • Medical & Dental Insurance - Employer paid. 
  • 401K program with company match
  • Paid Time Off
 How to apply: Please submit your updated resume. Feel free to submit a cover letter highlighting your experience (optional). 

Surjet is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. 

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