Bilingual Administrative Support Specialist
2 weeks ago
- 401(k) matching
- Employee discounts
- Health insurance
- Opportunities for career growth
- Paid time off
Perks
- Competitive salary
- Positive work environment
- Career development opportunities
We are looking for a Bilingual Office Assistant to support our Child Care Center. In this role, you will be responsible for welcoming parents, managing phone inquiries, directing calls, and addressing customer concerns. You will also be tasked with maintaining student records, including verifying immunization documentation, organizing operational paperwork, making copies, and sending out necessary information to clients as required. The ideal candidate will possess exceptional customer service abilities, prior experience in an office setting, and strong organizational capabilities.
Key Responsibilities
- Welcome clients, manage phone calls, assist with inquiries, and route calls appropriately.
- Maintain student records, including immunization documentation, ensuring they are current, preparing operational paperwork, making photocopies, and responding to emails.
- Regularly check student attendance across classrooms.
- Update and decorate bulletin boards to ensure displayed information is current.
- Process tuition payments from clients, issue receipts, and hand them to the Director.
- Monitor and order office and printer supplies as needed.
- Provide short breaks to classrooms as necessary.
- Other duties as assigned.
- Excellent customer service skills
- Strong communication abilities
- Effective organizational and time management skills
- Proficiency in computer applications, including Microsoft Office and Adobe software
- Fluency in both English and Spanish
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