Receptionist / Administrative Assistant

6 days ago

Miami, United States CARGO INTERNATIONAL CONSOLIDATORS INC Full time
Job DescriptionJob Description


THE COMPANY:

Cargo International was launched by 27-year veteran, Vivian Wever and daughter Michelle Fajardo (President) in August 2003. We are a top leading international freight forwarder and consolidator specializing in shipping cargo to the Caribbean and Central America. Cargo International is the organization where you can pursue your career productively and enjoyably. Constant dedication to the company’s winning principles – integrity, honesty and teamwork – gives Cargo International the edge to continually surpass the expectations of its employees and customers, and makes this a company people are proud to be associated with. Do you have what it takes?

Our Core Values:

Cargo International Consolidators, Inc. is a team-oriented workplace that expects all team members to display the qualities of being an effective team player, including: reliability, cooperation, positive attitude, commitment, flexibility and respectful.

Position Overview:

The Receptionist serves as company greeter by answering all calls and greeting company visitors. This position serves as the administrative support for the office. The receptionist should maintain documentation related to company visitors; manage supplies and telephone list and order/maintain the common areas, kitchen, conference room and filing rooms. Manage and track warehouse receipts, appointments, and related documentation, and otherwise assist with assigned administrative duties and special projects.

Principal Duties and Responsibilities (Essential Functions):

  1. Pleasantly greet all callers and visitors
  2. Answer calls through switchboard, transfer calls to appropriate person and department and take messages as needed
  3. Maintain accurate visitor sign in log and issue visitor tags
  4. Advise appropriate person about telephone or computer issues.
  5. Communicate to HR of office/building maintenance and repairs.
  6. Communicate, create and maintain logs for warehouse receiving appointments.
  7. Maintain and update telephone extension list
  8. Maintain filing system and room
  9. Order, organize and maintain lobby, supply room, and kitchen
  10. Provide and maintain log for Proof of Export
  11. Assist with Insurance Certificates
  12. Assist Accounting Department recording daily transactions as needed.
  13. Complete special administrative projects and overflow from other departments
  14. Other duties as assigned

Note: An individual must be able to perform each essential duties and responsibilities satisfactorily. Reasonable accommodations will be provided to an otherwise qualified individual with a disability.

Supervision Received/Exercised:

Supervision is provided by the Office Accounting Manager. Position requires the ability to work under general supervision. There are no supervisory responsibilities.

Personal Skills

  • Self-Management – able to prioritize and complete tasks to deliver desired outcomes within allotted time frames.
    • Independently pursues business objectives in an organized, efficient manner.
    • Prioritizes activities as necessary to meet job objectives
    • Maintains required level of activity toward achieving goals without direct supervision
    • Minimizes work flow disruptions to complete high-quality work within specified time
  • Personal Accountability – answerable for personal actions
    • Accepts personal responsibility for the consequences of personal actions
    • Avoids placing unnecessary blame on others
    • Maintains personal commitment to business objectives
    • Applies personal lessons learned from past failures to move forward with success
  • Self-Starting – able to initiate and sustain momentum without external stimulation
    • Initiates relevant activities toward achieving business goals
    • Independently completes projects and produces desired results
    • Requires little or no supervision to stay focused on necessary activities

Knowledge, Skills and Abilities:

  • Knowledge of freight forwarding and international shipments
  • Excellent interpersonal and oral communication skills
  • Critical thinking skills
  • Very organized and able to follow procedures
  • Able to apply skills to handle routine and repetitive tasks
  • Strong skills on Microsoft Word, Excel, Outlook and applicable software programs
  • Able to use basic math and formulas to solve problems, add, subtract, multiply and divide quickly and correctly
  • Knowledge of company policies & procedures relating to the position and applies them consistently
  • Knowledge of Customs and Border Patrol (CBP) security regulations for export documentation
  • Able to maintain customer confidential information
  • Ability and willingness to prioritize and meet aggressive deadlines
  • Perform with a high level of accuracy and attention to detail
  • Bi-lingual, Spanish/English

Education, Certification & Experience

Education: Requires a high school diploma, or equivalency.

Experience: Up to two (2) years of demonstrated experience in receptionist or administrative support positions. Some experience with clerical basic accounting helpful.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Physically capable of effectively operating office equipment, including but not limited to: personal computer, calculator, copies and fax machines. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Benefits

Here at Cargo International, we offer a comprehensive benefits package including medical, dental ,life insurance, 401K with possibility of growth within the company and annual bonuses.

Benefits will be effective after a 60-day probationary period.

Cargo International Consolidators is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.

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