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Receptionist Accounting Assistant

2 months ago

Miami, United States MRO Full time $16 - $18
Job DescriptionJob Description

We are seeking a highly organized and friendly Receptionist to join our administrative team. The ideal candidate will provide exceptional customer service and support the day-to-day operations of our office. This is an excellent opportunity for someone who is detail-oriented, tech-savvy, and has a passion for administration.

Duties

- Greet visitors and clients, answer phone calls, and respond to emails in a professional and courteous manner.
- Manage and maintain the reception area, ensuring it is tidy and welcoming to all visitors.
- Perform administrative tasks such as data entry, filing, and preparing documents using Google Suite.
- Provide administrative support to other departments as needed.
- Assist with scheduling appointments and meetings.
- Maintain accurate records and ensure that all documents are up-to-date.
- Utilize QuickBooks to manage office expenses and accounts.
- Demonstrate strong organisational skills, prioritising tasks to meet deadlines.
- Maintain confidentiality and handle sensitive information with discretion.
- Provide excellent phone etiquette, ensuring that all calls are handled promptly and professionally.

Experience

- Proven experience in an administrative role, preferably in an office environment.
- Proficiency in Google Suite, including Google Drive, Google Docs, and Google Sheets.
- Experience with data entry and clerical tasks.
- Knowledge of QuickBooks and ability to learn new accounting software.
- Excellent organisational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent required.

Skills

- Proficient in administrative tasks and office software.
- Strong computer skills, including the ability to computerise administrative tasks.
- Excellent phone etiquette and customer service skills.
- Ability to work in an office environment and maintain a professional demeaner.
- Experience with QuickBooks and Google Suite.
- Organisational and clerical skills.
- Experience in a receptionist or administrative role.
- Ability to work independently and as part of a team.

 

Benefits:

 

  • Company pension
  • Free parking
  • On-site parking

 

Schedule:

 

  • 8 hour shift
  • Monday to Friday

 

Education:

 

  • Diploma of Higher Education (preferred)

 

Experience:

 

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

 

Language:

 

  • English (preferred)

 

Licence/Certification:

 

  • Driving Licence (preferred)