Payroll Administrative Assistant

2 months ago


Tallahassee, United States Synchros Full time
Job DescriptionJob Description

Overview & Overall Responsibility

The Payroll Administrative Assistant is responsible for supporting payroll operations. They will be responsible for processing payroll, answering phones, and maintaining the processing room. They will also assist with payroll reports, payroll inquiries, and other administrative tasks related to payroll processing.

Essential Duties & Responsibilities

Front Desk

  • Answer direct phone calls using a multi-line phone system
  • Maintain office supplies inventory and place orders when necessary
  • Provide excellent customer service to clients and visitors
  • Perform general clerical duties such as photocopying, scanning, data entry, and shipping
  • Entering payroll information accurately both physically and electronically
  • Handle sensitive and confidential information with discretion and professionalism

Payroll Administration

  • Prepare and process payroll for assigned companies for regular and off-cycle processing
  • Manage the processing room to ensure all payrolls are distributed appropriately
  • Collect timesheets from clients via phone, email, and payroll system
  • Accurately enter timesheets and process hours and payments to Clients
  • Process payroll deductions including but not limited to child support orders, garnishments, bankruptcies, levies, retirement contributions, insurance premiums, and advances on wages
  • Review payroll registers for accuracy
  • Update Client payroll database regularly
  • Reconcile timecard entries and assist with leave balance inquiries, corrections, or calculations
  • Maintain client company profiles in Execupay
  • All other duties as assigned

Qualifications

Experience, Certifications/License, and Requirements

  • Associates Degree strongly preferred, or equivalent combination of education, training, and experience.
  • Proficiency with MS Office applications
  • Ability to consistently meet deadlines
  • Ability to maintain confidentiality and exercise discretion
  • Bilingual in English and Spanish is preferred
  • Excellent organizational and time management skills.
  • Ability to communicate effectively and work under supervision.

 



  • Tallahassee, United States Aramark Full time

    Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors - Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and Administrative Assistant, Administrative, University, HR, Assistant


  • Tallahassee, United States BELFOR Property Restoration Full time

    BELFOR RESTORING MORE THAN PROPERTY Flooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property. With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest,...


  • Tallahassee, United States Tallahassee Memorial HealthCare Full time

    About the RoleTallahassee Memorial HealthCare is seeking a highly organized and detail-oriented Administrative Assistant to provide support to the General Surgery Residency Program Coordinator and Program Director.Key ResponsibilitiesProvide administrative support to the General Surgery Residency Program Coordinator and Program Director, including...


  • Tallahassee, United States Tallahassee Memorial HealthCare Full time

    WHO WE ARE & WHAT WE DO: Tallahassee Memorial HealthCare (TMH) is a private, nonprofit community-based healthcare system that provides advanced care to a 21-county region in North Florida and South Georgia. We are a career destination with nearly 6,000 colleagues who reflect the diversity of our community. TMH is the regions healthcare leader and top...


  • Tallahassee, United States Aging With Dignity Full time

    Position Summary Five Wishes, a program of the national nonprofit Aging with Dignity (AWD), is seeking an enthusiastic, mission-driven, and experienced Administrative Assistant who will thrive in a challenging and dynamic work environment. This Tallahassee, FL based organization is the nationally-acclaimed non-profit that has touched the lives of tens of...


  • Tallahassee, Florida, United States MassGenics Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team on a contract basis. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phones, responding to emails, and preparing...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative Assistant Location: Tallahassee, FL (32309) Duration: 6 Month Contract-To-Hire Salary range: $18/Hour Required Skills & Experience Office clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communication Nice to Have Skills & Experience Experience with bookkeeping...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative AssistantLocation: Tallahassee, FL (32309)Duration: 6 Month Contract-To-Hire Salary range: $18/HourRequired Skills & ExperienceOffice clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communicationNice to Have Skills & ExperienceExperience with bookkeeping Experience at...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative AssistantLocation: Tallahassee, FL (32309)Duration: 6 Month Contract-To-Hire Salary range: $18/HourRequired Skills & ExperienceOffice clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communicationNice to Have Skills & ExperienceExperience with bookkeeping Experience at...


  • Tallahassee, United States Rose International Full time

    SkillRequired / DesiredAmountof ExperienceAbility to speak and understand EnglishRequiredMust have High School DiplomaRequiredExperience as an administrative assistant with Executive Management or Department LeadershipRequired1YearsProfessional customer service experience in an office settingRequired1YearsProficient using Excel, Word and...


  • Tallahassee, United States Florida State University Full time

    Job SummaryThe Administrative Associate serves as the primary contact for departmental human resource matters in the Department of Physics. This role is responsible for providing administrative support to the department, ensuring the smooth operation of daily activities, and maintaining accurate records.Key ResponsibilitiesInitiate and maintain all...


  • Tallahassee, United States Southern Arkansas University Full time

    Position Overview:This role is essential in providing comprehensive administrative assistance to the leadership team within the designated division. The selected candidate will be required to work from a specified office location, ensuring consistent collaboration with team members and stakeholders.Key Responsibilities:- Deliver high-level administrative...


  • Tallahassee, United States Brown & Brown Insurance Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to...


  • Tallahassee, United States Techgene Solutions Full time

    Role: Administrative Assistant with Mailing ExpLocation: Tallahassee, FLInterview type: Either Webcam Interview or In PersonRole: OnsiteJD: JOB DESCRIPTION:• Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail• Data entry of revenue received in fwcc-laserfiche system.• Performs internal mail runs twice daily, and, at...


  • Tallahassee, United States Techgene Solutions Full time

    Role: Administrative Assistant with Mailing ExpLocation: Tallahassee, FLInterview type: Either Webcam Interview or In PersonRole: OnsiteJD: JOB DESCRIPTION:• Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail• Data entry of revenue received in fwcc-laserfiche system.• Performs internal mail runs twice daily, and, at...


  • Tallahassee, United States Bartlett Tree Experts Full time

    Overview: Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United States,...


  • Tallahassee, United States Southern Arkansas University Full time

    Position Overview:This role is essential in providing comprehensive administrative assistance to senior management within the organization. The successful candidate will engage in a variety of tasks that support the Director and Deputy Director of the relevant division.Key Responsibilities:Deliver high-level administrative support, including advisory and...


  • Tallahassee, United States Swift Strategic Solutions Inc Full time

    A Public Sector client of ours is looking for an Administrative Assistant to work on their ongoing project in the Tallahassee, FL office.Below are the additional details of this role: Required Skills:We need a minimum of 1+ years of hands-on experience in the following.Ability to speak and understand English, both verbal and writtenMust have a High School...


  • Tallahassee, United States Randstad Full time

    Large healthcare provideris seeking experienced administrative assistant for for their facilities dept. This experienced candidate will; manage calendars, coordinate meetings/appointments, order supplies/purchase orders and and various clerical duties while providing excellent service. The salary is based on experience $17 to $19 and client requires,...


  • Tallahassee, United States State of Florida Full time

    Position OverviewThe Administrative Support Specialist plays a crucial role in ensuring smooth office operations. This position involves acting as the first point of contact for both external and internal stakeholders.Key ResponsibilitiesManage the reception area, welcoming visitors and providing assistance as needed.Handle multi-line telephone systems,...