Administrative Associate

22 hours ago


Tallahassee, United States Florida State University Full time
Job Summary

The Administrative Associate serves as the primary contact for departmental human resource matters in the Department of Physics. This role is responsible for providing administrative support to the department, ensuring the smooth operation of daily activities, and maintaining accurate records.

Key Responsibilities
  • Initiate and maintain all appointments for faculty, staff, student assistants, Postdoctoral Associates, and graduate assistants in the Department of Physics.
  • Verify and certify payroll on a bi-weekly basis.
  • Receive and review all pay and leave reports submitted by all Physics employees.
  • Enter time worked for OPS staff and leave hours used by Faculty, USPS/A&P staff in the OMNI system.
  • Maintain and provide employees with current leave balances upon request.
  • Responsible for the work authorization of foreign faculty and staff sponsored by the Department.
  • Request and monitor approval status of Visa and Permanent Resident applications through the Center for Global Engagement.
  • Provide support for the J-1, F-1, and H1 visa applications for faculty, staff, and students.
  • Provide administrative support and communication to the Physics GA and Physics Grants Offices.
Qualifications

High school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Working at Florida State University

Florida State University is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news.

Compensation and Benefits

The minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications. FSU offers a robust Total Rewards package, including compensation, benefits, wellness, recognition, and employee development programs.



  • Tallahassee, Florida, United States Bartlett Tree Experts Full time

    About UsBartlett Tree Experts is a leading scientific tree and shrub care company with a rich history of innovation and excellence. We are committed to providing exceptional service and delivering high-quality results to our clients.Job SummaryWe are seeking an experienced Administrative Assistant to join our team. The successful candidate will be...


  • Tallahassee, United States Florida State University Full time

    Job SummaryThis is an exciting opportunity to join the team at Florida State University as an Administrative Associate. The successful candidate will provide administrative support to the Department Chair and faculty members, ensuring the smooth operation of the department.Key ResponsibilitiesProvide administrative assistance to the Department Chair,...


  • Tallahassee, Florida, United States MassGenics Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team on a contract basis. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phones, responding to emails, and preparing...


  • Tallahassee, Florida, United States FLORIDA ASSN CRT CLERKS INC Full time

    Job OverviewThe Florida Association of Court Clerks & Comptrollers is a prominent, non-profit organization dedicated to serving the Clerks of the Circuit Court and Comptrollers across the state. CiviTek Solutions, a subsidiary of this association, specializes in delivering essential financial and technical services since its inception in 1991.Position...


  • Tallahassee, United States Raymond James Financial Incorporated Full time

    Job SummaryRaymond James Financial Incorporated is seeking a highly motivated and detail-oriented Client Service Associate to join our team. As a key member of our financial services team, you will provide exceptional administrative support to our financial advisors and clients.Key ResponsibilitiesClient Support: Provide high-quality support to our clients,...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; a bachelor's degree in business administration, marketing, communications, or a related field is preferred High...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition Title: Executive Administrative SpecialistSector: Financial Services & Wealth ManagementLocation: Tallahassee, FL (on-site)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business administration, marketing, communications, or a related discipline...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; bachelor's degree in business administration, marketing, communications, or a related field preferred High...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition Title: Executive Administrative SpecialistSector: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business administration, marketing, communications, or a related discipline...


  • Tallahassee, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Summary of Qualifications: Three (3)+ years of administrative support experience At minimum an associate’s degree; bachelor's degree in business administration, marketing, communications, or related field preferred High degree of tech...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; bachelor's degree in business administration, marketing, communications, or a related field is preferred Strong...


  • Tallahassee, United States Rose International Full time

    SkillRequired / DesiredAmountof Experience Ability to speak and understand EnglishRequired Must have High School DiplomaRequired Experience as an administrative assistant with Executive Management or Department LeadershipRequired1Years Professional customer service experience in an office settingRequired1Years Proficient using Excel, Word...


  • Tallahassee, Florida, United States City of Tallahassee Full time

    City of Tallahassee Position Available: Administrative Support RoleDepartment: Patrol OperationsCompensation: Up to $38.4576/hourlyDriver's License Requirements: Must hold a valid Class-E State driver's license at the time of appointmentThe City of Tallahassee is an excellent workplace, providing a variety of career paths, a healthy work-life balance,...


  • Tallahassee, Florida, United States City of Tallahassee Full time

    City of Tallahassee Position Available: Administrative/Clerical SupportDepartment: Patrol OperationsCompensation: Up to $38.4576/hourlyDriver's License Requirement: Valid Class-E State driver's license required at appointmentThe City of Tallahassee is a remarkable employer, providing a variety of career paths, excellent work-life balance, competitive pay,...


  • Tallahassee, Florida, United States City of Tallahassee Full time

    City of Tallahassee Position Available: Clerical/Administrative SupportDepartment: Patrol OperationsCompensation: Up to $38.4576/hourlyDriver's License Requirements: Must hold a valid Class-E State driver's license at the time of appointmentThe City of Tallahassee offers an exceptional work environment, featuring a variety of career paths, a strong work-life...


  • Tallahassee, United States Southern Wealth Full time

    Job DescriptionJob DescriptionExecutive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Summary of Qualifications:Three (3)+ years of administrative support experienceAt minimum an associate’s degree; bachelor's degree in business administration, marketing, communications, or related field...


  • Tallahassee, United States Southern Wealth Full time

    Job DescriptionJob DescriptionExecutive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Summary of Qualifications:Three (3)+ years of administrative support experienceAt minimum an associate’s degree; bachelor's degree in business administration, marketing, communications, or related field...


  • Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition: Executive Administrative SpecialistSector: Financial Services & Wealth ManagementLocation: Tallahassee, FL (in-office)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business, marketing, communications, or a related discipline preferredProficient with...


  • Tallahassee, United States The Florida Bar Full time

    Job DescriptionJob DescriptionProgram Administrator #2162Professional Development | ProgramsMinimum salary: $58,225.00 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Load Forgiveness Program (PSLF)Summary function: The role of the Program...


  • Tallahassee, United States FLORIDA ASSN CRT CLERKS INC Full time

    Job DescriptionJob DescriptionLocated in Tallahassee, Florida, the Florida Association of Court Clerks & Comptrollers is a statewide, non-profit member association. The association is comprised of the Florida Clerks of the Circuit Court and Comptrollers. FACC Services Group, LLC, dba CiviTek Solutions was established in 1991 to provide financial and...