Administrative Assistant

1 day ago


Tallahassee, United States Rose International Full time

SkillRequired / DesiredAmountof Experience

Ability to speak and understand EnglishRequired

Must have High School DiplomaRequired

Experience as an administrative assistant with Executive Management or Department LeadershipRequired1Years

Professional customer service experience in an office settingRequired1Years

Proficient using Excel, Word and PowerPointRequired3Years

Experience coordaining travel arrangements, preparing itineraries and submitting travel reimbursementsRequired6Months

Experience scheduling meeting rooms and preparation of agendas, materials.Required6Months

Proficient in verbal and written communicationRequired

Excellent organizational skillsRequired

Proficient in multitaskingRequired

Complete Description:

Work Environment: In-Office - Professional office environment

Dress Code: Business Casual

Candidate responsibilities:

Providing administrative support to the Chief of Medical Services.

Assist with daily administrative operations in the Client as directed by the Department.

Answer and re-direct calls on a multi-line phone system as directed by the Department.

Sort and distribute (internal and external) mail as directed by the Department.

Greet and assist visitors in finding the correct destination as directed by the Department.

Ensures compliance with Client policies and procedures.

Coordinates, reviews, edits, and formats outgoing correspondence.

Drafts, formats, and completes routine memos and letter within established timeframes.

Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.

Coordinates and makes arrangements pertaining to conferences calls.

Attends staff and other meetings as required.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).



  • Tallahassee, United States Aging With Dignity Full time

    Position Summary Five Wishes, a program of the national nonprofit Aging with Dignity (AWD), is seeking an enthusiastic, mission-driven, and experienced Administrative Assistant who will thrive in a challenging and dynamic work environment. This Tallahassee, FL based organization is the nationally-acclaimed non-profit that has touched the lives of tens of...


  • Tallahassee, Florida, United States MassGenics Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team on a contract basis. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phones, responding to emails, and preparing...


  • Tallahassee, United States Rose International Full time

    SkillRequired / DesiredAmountof Experience Ability to speak and understand EnglishRequired Must have High School DiplomaRequired Experience as an administrative assistant with Executive Management or Department LeadershipRequired1Years Professional customer service experience in an office settingRequired1Years Proficient using Excel, Word...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative Assistant Location: Tallahassee, FL (32309) Duration: 6 Month Contract-To-Hire Salary range: $18/Hour Required Skills & Experience Office clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communication Nice to Have Skills & Experience Experience with bookkeeping...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative AssistantLocation: Tallahassee, FL (32309)Duration: 6 Month Contract-To-Hire Salary range: $18/HourRequired Skills & ExperienceOffice clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communicationNice to Have Skills & ExperienceExperience with bookkeeping Experience at...


  • Tallahassee, United States Insight Global Full time

    Position: Administrative AssistantLocation: Tallahassee, FL (32309)Duration: 6 Month Contract-To-Hire Salary range: $18/HourRequired Skills & ExperienceOffice clerical experience Experience using Microsoft products such as word Detail Oriented Excellent writing skills and communicationNice to Have Skills & ExperienceExperience with bookkeeping Experience at...


  • Tallahassee, United States Southern Arkansas University Full time

    Position Overview:This role is essential in providing comprehensive administrative assistance to the leadership team within the designated division. The selected candidate will be required to work from a specified office location, ensuring consistent collaboration with team members and stakeholders.Key Responsibilities:- Deliver high-level administrative...


  • Tallahassee, United States Brown & Brown Insurance Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. It's an exciting time to join Brown & Brown! Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to...


  • Tallahassee, United States Techgene Solutions Full time

    Role: Administrative Assistant with Mailing ExpLocation: Tallahassee, FLInterview type: Either Webcam Interview or In PersonRole: OnsiteJD: JOB DESCRIPTION:• Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail• Data entry of revenue received in fwcc-laserfiche system.• Performs internal mail runs twice daily, and, at...


  • Tallahassee, United States Techgene Solutions Full time

    Role: Administrative Assistant with Mailing ExpLocation: Tallahassee, FLInterview type: Either Webcam Interview or In PersonRole: OnsiteJD: JOB DESCRIPTION:• Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail• Data entry of revenue received in fwcc-laserfiche system.• Performs internal mail runs twice daily, and, at...


  • Tallahassee, United States Bartlett Tree Experts Full time

    Overview: Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United States,...


  • Tallahassee, United States Southern Arkansas University Full time

    Position Overview:This role is essential in providing comprehensive administrative assistance to senior management within the organization. The successful candidate will engage in a variety of tasks that support the Director and Deputy Director of the relevant division.Key Responsibilities:Deliver high-level administrative support, including advisory and...


  • Tallahassee, United States Randstad Full time

    Large healthcare provideris seeking experienced administrative assistant for for their facilities dept. This experienced candidate will; manage calendars, coordinate meetings/appointments, order supplies/purchase orders and and various clerical duties while providing excellent service. The salary is based on experience $17 to $19 and client requires,...


  • Tallahassee, United States Synchros Full time

    Job DescriptionJob DescriptionOverview & Overall ResponsibilityThe Payroll Administrative Assistant is responsible for supporting payroll operations. They will be responsible for processing payroll, answering phones, and maintaining the processing room. They will also assist with payroll reports, payroll inquiries, and other administrative tasks related to...


  • Tallahassee, United States State of Florida Full time

    Position OverviewThe Administrative Support Specialist plays a crucial role in ensuring smooth office operations. This position involves acting as the first point of contact for both external and internal stakeholders.Key ResponsibilitiesManage the reception area, welcoming visitors and providing assistance as needed.Handle multi-line telephone systems,...


  • Tallahassee, United States Bartlett Tree Experts Full time

    Overview Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United...


  • Tallahassee, United States Southern Arkansas University Full time

    Position Overview:This role is integral to the effective functioning of the immediate offices within the Laboratory Services and Applied Science Division or the Land, Chemicals, and Redevelopment Division.Location:This is an office-based role requiring regular attendance at designated duty stations.Work Flexibility:Opportunities for remote work may be...


  • Tallahassee, United States State of Florida Full time

    This position reports to the Non-Disaster Program Manager in the Non-Disaster Unit of the Mitigation Bureau. General duties and responsibilities consist of providing overall program support to the Flood Mitigation Assistance (FMA), Flood Mitigation A Administrative Assistant, Administrative, Programmatic, Mitigation, Monitoring, Microsoft, Technology


  • Tallahassee, United States State of Florida Full time

    Overview: The State Personnel System is an E-Verify employer. This position involves high-level administrative support for the leader of a legislative unit or office.Key Responsibilities:Manage the appointment calendar, prepare travel itineraries, and organize meetings and conferences; inform participants of agenda items and provide necessary background...


  • Tallahassee, Florida, United States MassGenics Full time

    Administrative Assistant Position at MassGenicsJob Requirements:High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office...