Administrative Assistant
3 weeks ago
We are seeking an Administrative Assistant to join our dental manufacturing team You will perform clerical and administrative functions in order to help drive company success and organization. Seeking a part time employee 10 am to 4pm Monday through Friday : to help with light phones ,QuickBooks orders and invoices , heavy online order fulfillment , help with making small samples , help with pulling orders , monitor the warehouse staff - help them organize their order , shipments , and print labels for them, FedEx and UPS shipments , light Excel spread sheet work ( copy and paste and save in a pre made sheet ). We are a small family owned company. Afternoons are not too busy, but its important to me to have someone here in my absence who can help manage things. Looking for someone long term to assist me as the business continues to grow.
PLEASE NOTE APPLICANT MUST BE PROFICIENT IN QUCKBOOKS AND MUST BE ABLE TO NAVIGATE EXCEL . MUST HAVE RELIABLE TRANSPORATION
Responsibilities:
- QuickBooks orders and invoices
- Creating shipping labels
- Online order fulfillment
- Answer inbound telephone calls
- Help with small samples
- Pulling and filling small orders
- Perform all other office tasks
- Excel spreadsheets ( simple )
Qualifications:
- Previous experience in office administration or other related fields
- Previous experience in dental administration or other related fields
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
- Must be proficient in QuickBooks
- Experience in Excel
- Bilingual ( spoken - written not necessary ) in English / Spanish
- Shipping knowledge FedEx /UPS is important , defiantly willing to train for international shipping as well as LTL /FTL freight shipping
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