![Caliagua Inc.](https://media.trabajo.org/img/noimg.jpg)
Construction Administrative Assistant
4 weeks ago
Project Administrator Job Description
Caliagua believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build. This is possible because of our main asset, our people
Caliagua brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
Located in Anaheim, Caliagua, Inc. is seeking Project Administrators for various projects throughout southern California. This is a Full-Time job opportunity in an office setting.
HR and Payroll Related Responsibilities
- Manage New Hire Process including background checks, onboarding plans, IT set up, etc.
- Office/Field New Hire paperwork including I-9 information
- Set up New Hires, including deductions, tax status, vacation and sick accruals
- Upload and update employee data such as union pay upgrades, tax forms, etc.
- Manage all health benefit enrollment, deletion and Cobra benefit filings and issues.
- Process payroll.
- View, key, post and monitor time and labor, absences and leave balances in Sage.
- Process payroll deductions such as garnishments, payroll advances, and trust fund contributions
- Process new hires, terminations, benefits, compensation, and census information.
- Prepare monthly payroll and accounting journal entries, including reconciliations of payroll related general ledger accrual accounts.
- Utilize Raken to pull field hours for accurate payroll reporting.
- Communicate and coordinate with Accounts Payable.
Accounts Payable Responsibilities
- Receiving and recording the receipt of invoices
- Processing invoices to make sure payments are correct and on time.
- Requesting receipt of statements from invoicing contractors or businesses when they are not provided.
- Processing payment runs.
- Matching and filing invoices and receipts.
- Reconciling business accounts to make sure amounts paid reflect goods and services received.
- Answering queries from suppliers, contractors, and other business departments about accounts payable or payments made.
- Manage all company credit card accounts (statements and payments).
- Subcontractor Payments.
- Prepare Subcontractor accruals SOV's (Schedule of Values).
- Reconcile Subcontractor SOV's on a monthly basis.
- Finalize Subcontractor SOV's for payment.
- Verify cost codes and hours are accurate.
- Finalize Subcontractor billings for prior months.
- Assist in all audits performed.
Accounts Receivable Responsibilities
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data.
- Prepare bills, invoices, and bank deposits.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Generate financial statements and reports detailing accounts receivable status.
- Post all incoming payments from owners.
- Reconcile billings with owner payments.
- Finalize Owner billings for prior months.
- Assist in all audits performed.
Project Coordination
- Collaborate with Project Managers and Project Engineers to develop project solutions.
- Assist PMs and PEs with document management; includes contracts, purchase orders, project schedules, project submittals.
- Generate Owner billings.
- Work with Project Manager to create change orders.
- Collect Certified Payroll from vendors.
- Collect all documents for Subcontractor compliance including CPR (Certified Payroll Report), Insurance, Union documents, and correspondence such as letters, etc.
- Communicate with Subcontractors to ensure proper payment.
- Track and monitor any stop notices and bond claims on the project.
- Accrue all equipment hours and maintain log equipment log.
- Maintain CARB and Clean Truck compliance.
- Create change orders for all monthly equipment purchase orders.
- Reconcile equipment hours.
- Month End.
- Prepare comprehensive Cast Forecast by project.
- Assist project safety staff and IT with coordinating equipment for project staff.
Other Administrative Responsibilities
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Submit and reconcile expense reports.
- Provide general support to visitors.
Requirements and skills
- 3-5 years of administrative support experience, preferably in engineering or construction.
- Requires excellent communication and interpersonal skills, including verbal and written communication.
- Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook.
- Bilingual in Spanish preferred.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Excellent time management skills and the ability to prioritize work.
- High attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multi-task.
- Solid understanding of basic accounting principles, fair credit practices and collection regulations.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience in operating Excel spreadsheets and Sage.
- Customer service orientation and negotiation skills.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Hands-on experience with spreadsheets.
To learn more about Caliagua, Inc. visit our website www.caliagua.net
Compensation: The base hourly rate being offered for this position is USD $35.00/Hr +/- depending on the following criteria:
Results of assessment testing.
- Work Experience relative to Caliaguas requirements.
- Work related Certifications, Education and Achievements.
- Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.
Caliagua ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
Caliagua EEO Message: Caliagua, Inc. is an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.
Caliagua shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Caliagua or an employee of Caliagua, by mail, electronically, or otherwise will be considered Caliagua property. Caliagua will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Caliagua will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. Caliagua Human Resources is the only authorized representative of Caliagua to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have Caliagua Inc.s Personnel Agreement and a Job Order signed by an authorized Caliagua HR representative. Verbal or written communications from any employee of Caliagua, Inc. shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of Caliagua.
Caliagua # TalentCaliagua # WeAreCaliagua #CaliaguaHiring #ProjectAdministrator
by Jobble
-
Construction Project Administrator
3 weeks ago
Anaheim, United States Essel Full timeJob DescriptionJob DescriptionWe have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA!This role is onsite at the project location and is anticipated to last 12 months.Hours are Monday-Friday, 40 hours per week. This role requires great attention to detail, technological proficiency and excellent communication...
-
Construction Project Administrator
3 months ago
Anaheim, United States Essel Full timeJob DescriptionJob DescriptionWe have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA!This role is onsite at the project location and is anticipated to last 12 months.Hours are Monday-Friday, 40 hours per week. This role requires great attention to detail, technological proficiency and excellent communication...
-
Administrative Assistant
5 months ago
Anaheim, United States Emergency Vehicle Group, Inc. Full timeJob DescriptionJob DescriptionDescription: We are looking for a highly detailed and organized Administrative Assistant. This position will perform administrative functions to support sales, service and corporate staff. In addition to administrative functions, this position will process change orders, perform project management functions, maintain reports,...
-
Administrative Assistant
3 weeks ago
Anaheim, United States Posca Dental Supply Part time $22Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our dental manufacturing team! You will perform clerical and administrative functions in order to help drive company success and organization. Seeking a part time employee 10 am to 4pm Monday through Friday : to help with light phones ,QuickBooks orders and invoices , heavy...
-
Administrative Assistant
4 days ago
Anaheim, United States Sacred Path Indigenous Wellness Center Part time $20 - $24Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insuranceJob Title | Administrative AssistantSalary | $20-24/hrLocation | Los Angeles CountyClassification | Hourly/Non-exemptStatus | Part-timeReports To | Resource Center ManagerSupervises | Not ApplicableEffective Date | 6/27/24Revision Date |Job Purpose/SummaryThe...
-
Anaheim, United States EMCOR Group Full timePREFERRED EDUCATION and/or EXPERIENCE To perform this job successfully, the individual must have 5-7 years construction work-related experience and/or bachelor's degree in Mechanical Engineering or Construction Management and be able to perform each Project Manager, Mechanical, Construction, Manager, Assistant, Project Management, Manufacturing, Business...
-
Assistant Project Manager
1 week ago
Anaheim, United States TEC Group, Inc. Full timeTEC GROUP IS SEEKING A TALENTED ASSISTANT PROJECT MANAGER WITH MEP EXPERIENCE/KNOWLEDGE TO ADD TO OUR CONSTRUCTION CLIENT’S TEAM.THIS IS NOT AN INFORMATION TECHNOLOGY POSITIONPosition: Assistant Project Manager or Project EngineerLocation: Anaheim, CA (travel required)Salary: 80k – 105k (DOE)Responsibilities and Qualifications:Experience in either the...
-
Assistant Project Manager
1 week ago
Anaheim, United States TEC Group, Inc. Full timeTEC GROUP IS SEEKING A TALENTED ASSISTANT PROJECT MANAGER WITH MEP EXPERIENCE/KNOWLEDGE TO ADD TO OUR CONSTRUCTION CLIENT’S TEAM.THIS IS NOT AN INFORMATION TECHNOLOGY POSITIONPosition: Assistant Project Manager or Project EngineerLocation: Anaheim, CA (travel required)Salary: 80k – 105k (DOE)Responsibilities and Qualifications:Experience in either the...
-
Construction Operations Manager
1 week ago
Anaheim, California, United States Jobot Full timeJob Overview:The Construction Project Manager plays a pivotal role in ensuring the successful delivery of construction projects while enhancing the company’s reputation. This position involves comprehensive management oversight for ongoing projects, fostering new business opportunities, and actively engaging in the company's marketing initiatives to secure...
-
Administrative Assistant Clerk
4 weeks ago
Anaheim, United States Ultimate Staffing Full timeINVOICE PROCESSING: GENERATE AND ISSUE INVOICES TO CUSTOMERS IN A TIMELY MANNER, ENSURING ACCURACY AND COMPLETENESS OF INFORMATION. PAYMENT TRACKING: MONITOR AND TRACK CUSTOMER PAYMENTS, RECONCILING DISCREPANCIES AND FOLLOWING UP ON OVERDUE ACCOUNTS Administrative Assistant, Clerk, Business Operations, Administrative, Assistant, Staffing
-
Construction Management Specialist
1 week ago
Anaheim, California, United States Jobot Full timeJob Overview:The Construction Project Manager plays a pivotal role in ensuring the successful delivery of construction projects while enhancing the company’s reputation. This position involves comprehensive management oversight for ongoing projects, identifying new business prospects, and actively engaging in the company's promotional initiatives to secure...
-
Personal Assistant/Administrative Assistant
2 weeks ago
Anaheim, United States Palacio Senior Apartments Full time $20 - $23We are seeking a Personal Assistant/Administrative Assistant to join our team! Responsibilities:Draft correspondences and other formal documents.Draft leases, docusign and credit checks for prospective renters.Organize and prepare spreadsheets for property management and payments.Answer inbound telephone calls.Develop and implement organized filing...
-
Personal Assistant/Administrative Assistant
2 weeks ago
Anaheim, United States Palacio Senior Apartments Full timeWe are seeking a Personal Assistant/Administrative Assistant to join our team! Responsibilities:Draft correspondences and other formal documents.Draft leases, docusign and credit checks for prospective renters.Organize and prepare spreadsheets for property management and payments.Answer inbound telephone calls.Develop and implement organized filing...
-
Construction Purchasing Assistant
2 months ago
Anaheim, United States JEM Unlimited Iron Full timeJob DescriptionJob DescriptionJEM Unlimited Iron, Inc. has been in business since 2003. We are a design-build steel contractor and operate throughout California.We are looking for an experienced Purchasing Assistant who responsible for partnering with monitoring stock levels, researching potential vendors, tracking orders, and updating order records. They...
-
Administrative Assistant Intern
1 week ago
Anaheim, United States City of Anaheim, CA Full timeCompensation:$20.04 per hourPosition Type:Part-TimeDepartment:Public UtilitiesOverview:The City of Anaheim is in search of a dedicated Administrative Assistant Intern to engage in a range of foundational professional administrative tasks. This role is designed to evolve in complexity and responsibility as the intern gains practical experience related to the...
-
Administrative Assistant
3 weeks ago
Anaheim, United States Precision Waterjet & Laser Full time $22 - $26Job DescriptionJob DescriptionPrecision Waterjet & Laser, Orange County's largest CNC waterjet, laser, fabricating & machining service contractor is seeking detail oriented Administrative Assistant. Our ideal candidate must have strong interpersonal and organizational skills with the ability to support the sales department. Candidates should have...
-
Mechanical Project Engineer
4 weeks ago
Anaheim, United States K2 Staffing, LLC Full timeAbout the job Our client is currently seeking individuals for a full-time position as a Mechanical Project Engineer located in the San Diego, CA area. Backed by the strength and stability that comes with almost a century of customer care and ownership, our client adheres to the highest safety standards for its employees and clients. They offer...
-
Project Leader in Construction Management
1 week ago
Anaheim, California, United States Jobot Full timeAbout the Role:The Project Leader in Construction Management plays a pivotal role in ensuring the successful delivery of construction projects while enhancing the company’s reputation. This position involves comprehensive oversight of ongoing projects, fostering new business relationships, and contributing to marketing strategies aimed at securing future...
-
Mechanical Project Engineer
3 months ago
Anaheim, United States K2 Staffing, LLC Full timeAbout the job Our client is currently seeking individuals for a full-time position as a Mechanical Project Engineer located in the San Diego, CA area. Backed by the strength and stability that comes with almost a century of customer care and ownership, our client adheres to the highest safety standards for its employees and clients. They offer...
-
Senior Construction Project Leader
1 week ago
Anaheim, California, United States Jobot Full timePosition Overview:The Construction Project Manager plays a pivotal role in ensuring the successful delivery of projects while enhancing the company’s reputation. This position involves comprehensive management oversight for ongoing projects, fostering new business prospects, and actively engaging in the company's promotional initiatives to secure work.Key...