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Administrative Assistant for an Apartment Complex

2 months ago

Yonkers, United States Complete Staffing Solutions Full time
Job DescriptionJob Description

We are Seeking an Administrative Assistant to join our team at a large apartment complex in Yonkers NY

  • 8:30AM-5:00PM M-F | $20-22/hour
  • Previous experience in housing is highly preferred
  • Bilingual (English/Spanish) is highly preferred

The Ideal Candidate will be responsible for:

  • Answer all calls quickly, professionally, and communicate clearly
  • Scheduling appointments for staff with various residents, prospects, and recertifications
  • Pest control scheduling weekly, send prep letters to residents, make and re-scheduled appointments
  • Parking: update and maintain updated parking and vehicle information for site, contact with the towing company
  • Inspections process knowledge; assist maintenance department with scheduling, annual inspections, work orders in Yardi, and external inspections
  • Applications management – update in Yardi, annual waitlist updates
  • Complaints – document, receive and forward to staff, schedule appointments if needed
  • Send mailings for site as needed
  • Landlord references correspondence
  • Data entry, work orders/ intercom
  • Manager referrals between management departments on site, as needed
  • Collect rents, check ledgers in Yardi and explain as needed to residents
  • PM office admin experience is highly recommended.