Contract Administrator

1 month ago


Yonkers, New York, United States Madison Approach Full time
Job Overview

We are seeking a highly skilled Contracts Specialist to join our team at Madison Approach. This is a Temp-to-Permanent opportunity with a competitive pay rate of $29-36/hr and a salary of $61-75K DOE.

Key Responsibilities
  • Coordinate with Marketing and other department staff on commercial and contractual administration issues for existing projects.
  • Prepare invoices to customers for the achievement of contract payment milestones.
  • Administer spare parts and special tools delivery, including intra-company coordination, coordination with suppliers, shipping arrangements, and acceptance by customers.
  • Administer customer-supplied parts delivery as well as return of non-conforming materials and follow up thereof, including intra-company coordination, coordination with suppliers, shipping arrangements.
  • Monitor inter-departmental material control and management process to ensure timely delivery of rail cars, spare parts, and special tools to customers.
  • Prepare contractual change order documentations/proposals for negotiations with customers.
  • Work with contract manager/supervisor of existing projects in negotiations with customers on commercial issues and tasks.
  • Assist in preparation and publishing of monthly, quarterly, and annual project reports to Company Executives and customers.
  • Assist in Marketing and Business Development departments' preparation of proposals for Request for Proposals (RFPs).
  • Assist in market research and data review and prepare reports and presentations.
  • Participate in trade shows, conferences, forums, and organized symposiums to represent the company.
  • Work with contract manager/supervisor of existing projects to prepare DBE, MBE, WBE reports to federal, state, and local authorities.
Requirements
  • Associates or Bachelor's (preferred) Degree with focus on Marketing or Business Management.
  • Previous experience working in contract administration and/or project management preferred.
  • Must be able to coordinate and execute administrative activities to effectively meet project deadlines.
  • Must be capable of maintaining an orderly user-friendly electronic and paper filing system.
  • Must be well-skilled in the use of Microsoft Excel, Word, and PowerPoint.
  • Must be comfortable reviewing cost and financial information to prepare spreadsheets and reports.
  • Must be a self-starter, have strong problem-solving skills, good verbal and written communication skills, and strong will to meet required deadlines.


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