Current jobs related to Conference Center Coordinator - Chicago - Northwestern Memorial Healthcare

  • Conference Center Coordinator

    3 weeks ago

    Chicago, United States The Millennium Group Full time

    Job DescriptionJob DescriptionKey Responsibilities:Manage conference/hospitality calendars; confirms reservations, communicates questions to the meeting organizers, coordinates internal resources to ensure room and beverage set ups in a timely mannerRespond to a high volume of phone calls and emails with new meeting requests and special "add-ons" for new and...

  • Conference Center Coordinator

    1 month ago

    Chicago, United States The Millennium Group Full time

    Job DescriptionJob DescriptionKey Responsibilities:Manage conference/hospitality calendars; confirms reservations, communicates questions to the meeting organizers, coordinates internal resources to ensure room and beverage set ups in a timely mannerRespond to a high volume of phone calls and emails with new meeting requests and special "add-ons" for new and...

  • Conference Center Event Coordinator

    4 days ago

    Chicago, Illinois, United States McDonald's Corporation Full time

    Job SummaryWe are seeking a highly organized and customer-focused individual to join our team as a Conference Center Event Coordinator. In this role, you will be responsible for coordinating meeting and event space within McDonald's Conference Center and Hamburger University.Key ResponsibilitiesCoordinate meeting and event space reservations through EMSWork...

  • Conference Center Event Coordinator

    1 week ago

    Chicago, Illinois, United States McDonald's Corporation Full time

    Job SummaryThis role serves as the primary point of contact for two key functions within Workplace Solutions: Scheduling Coordination and Workplace Solutions Center team. The successful candidate will work closely with the team to provide exceptional customer service.Key ResponsibilitiesScheduling:Coordinate meeting and event space within McDonald's...

  • Conference and Event Coordinator

    3 days ago

    Chicago, Illinois, United States ALPHA KAPPA ALPHA SORORITY, INC. Full time

    Job SummaryWe are seeking a highly skilled Conference and Meeting Planner to join our team at Alpha Kappa Alpha Sorority, Incorporated. This is a full-time position that requires a strong ability to work independently and collaboratively with a team to deliver seamless meeting and convention events.Key ResponsibilitiesDetermine the purpose and message of the...

  • Conference Management Coordinator

    3 weeks ago

    Chicago, Illinois, United States Pyramid Consulting, Inc Full time

    We are currently seeking a skilled Events & Conference Coordinator to join our team. This role offers a contract opportunity with potential for future engagements. The position involves a hybrid work environment.Job Overview:Compensation: $20 - $26/hour. Our employee benefits package includes health insurance (medical, dental, vision), a 401(k) plan, and...

  • Events & Conference Coordinator

    2 months ago

    Chicago, United States Pyramid Consulting, Inc Full time

    Immediate need for a talented Events & Conference Coordinator. This is a 02-03+ Months Contract opportunity with long-term potential and is located in Chicago, IL (Hybrid). Please review the job description below and contact me ASAP if you are interested.Job ID:24-37055Pay Range: $20 - $26/hour. Employee benefits include, but are not limited to, health...

  • Events & Conference Coordinator

    2 months ago

    Chicago, United States Pyramid Consulting, Inc Full time

    Immediate need for a talented Events & Conference Coordinator. This is a 02-03+ Months Contract opportunity with long-term potential and is located in Chicago, IL (Hybrid). Please review the job description below and contact me ASAP if you are interested.Job ID:24-37055Pay Range: $20 - $26/hour. Employee benefits include, but are not limited to, health...

  • Administrative Coordinator

    3 weeks ago

    Chicago, Illinois, United States Chicago Family Health Center Inc Full time

    Job SummaryChicago Family Health Center Inc is seeking a highly skilled and detail-oriented Administrative Assistant to provide administrative support to our executive team.Key Responsibilities:Provide administrative assistance, including answering calls, managing voicemails, scheduling meetings, preparing materials, and maintaining supplies.Establish and...

  • Conferences & Events Director

    2 weeks ago

    Chicago, United States FREEMAN Full time

    The Conferences & Events Director works directly with Operations, Sales, Digital, Strategy and Creative leadership to maintain the strategic vision of Operations. This position will be tasked with communicating, managing, and directing that vision within the department, as well as with both internal and external customers, other Sparks divisions and...

  • Administrative Coordinator

    1 week ago

    Chicago, Illinois, United States Chicago Family Health Center Full time

    Job SummaryChicago Family Health Center is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel. The successful candidate will be responsible for performing a variety of administrative and clerical duties to ensure the smooth operation of the department.Key...

  • ILA2J Program Coordinator

    3 weeks ago

    Chicago, United States Westside Justice Center Full time

    Job DescriptionJob DescriptionSalary: Ignite your strategic acumen and make a profound impact with the Westside Justice Center! Join our dynamic team as the Illinois Access to Justice (ILA2J) Program Coordinator and play a crucial role in implementing initiatives to enhance access to justice and empower communities. Founded in 2015, the Westside Justice...

  • ILA2J Program Coordinator

    2 months ago

    Chicago, United States Westside Justice Center Full time

    Job DescriptionJob DescriptionSalary: Ignite your strategic acumen and make a profound impact with the Westside Justice Center! Join our dynamic team as the Illinois Access to Justice (ILA2J) Program Coordinator and play a crucial role in implementing initiatives to enhance access to justice and empower communities. Founded in 2015, the Westside Justice...

  • Enrollment Coordinator

    2 weeks ago

    Chicago, Illinois, United States Center For Cultural Interchange Full time

    About the RoleThe Enrollment Department at Center For Cultural Interchange is responsible for approving and enrolling international students on various cultural exchange programs. We are seeking a highly organized and detail-oriented Enrollment Coordinator to join our team.Key ResponsibilitiesProcess participant applications, ensuring all information is...

  • Lab Services Coordinator

    2 weeks ago

    Chicago, United States Rush University Medical Center Full time

    Job Description Location: Chicago, IL Hospital: RUSH University Medical Center Department: Rush Alzheimers Dis Ctr-ResFac Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Summary: The Rush Alzheimer’s Disease Center is looking for an Administrative Assistant II...

  • Call Center Coordinator

    3 weeks ago

    Chicago, United States City of Chicago School District - Chicago Public Schools Full time

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 330,000 students in 600 schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student Call Center, Coordinator, Customer Service, Special Education, Technology, Skills

  • Project Lead for Clinical Guidelines and Neural Interfaces Conference

    3 weeks ago

    Chicago, Illinois, United States Tennessee Society of Association Executives Full time

    Job SummaryThe Tennessee Society of Association Executives is seeking a highly organized and detail-oriented professional to serve as project lead for several critical initiatives, including our clinical guidelines program and Neural Interfaces conference.Key Responsibilities:Facilitate the development and dissemination of clinical guidelines and position...

  • Event Center Operations Supervisor

    4 weeks ago

    Chicago, Illinois, United States JLL Full time

    JLL empowers you to shape a brighter way.Our team at JLL and JLL Technologies is dedicated to transforming the real estate landscape for a better future by integrating top-tier services, advisory, and technology for our clients.We are focused on attracting the most skilled and talented individuals, enabling them to thrive, cultivate meaningful careers, and...

  • Call Center Coordinator

    4 months ago

    Chicago, United States Chicago Public Schools Full time

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 330,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each...

  • Plasma Center Medical Coordinator

    3 weeks ago

    Chicago, Illinois, United States Biolife Plasma Services Full time

    Position Overview Join us for an insightful experience at one of our Plasma Donation Facilities. About BioLife Plasma Services Each day, the individuals you interact with will inspire you. The premium plasma you gather will contribute to transformative therapies. Here, a dedication to exceptional service and quality is paramount. You will report...

Conference Center Coordinator

4 months ago

Chicago, United States Northwestern Memorial Healthcare Full time
Job DescriptionJob DescriptionCompany Description

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Job Description

  • Schedule Hours: 7:00 AM - 3:30 PM (Works Monday - Friday and Works Two Weekends Per Month)
  • Location: Feinberg/Galter; FL 03 (Floater Position) 
  • Competitive Hourly Wage: The role is graded as a non-exempt position meaning you are eligible for overtime.
  • Benefits Eligible Role: New employees are eligible for benefits to begin on the first of the month following their start date.

The Conference Center Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Scheduling:

  • This position is regularly scheduled to work full-time, 40 hours weekly. The primary schedule for this position would be Monday through Friday from 7am-3:30pm, with evening and weekend support as needed.

Responsibilities:

  • Coordinate all conference and meeting activities including: room set-up, speaker arrangements, registration table set-ups, audio-visual requirements and confirmations.
  • Work flexible hours including days, evenings, and weekends to support our customers and large events.
  • Accurately enter all event information into the Scheduler Plus software system to ensure all staff have event information readily available and can respond to any/all customer requests.
  • Maintain a close working relationship with the Catering Department to ensure critical time requirements (for prep, set-up and break-down of catered functions) are scheduled appropriately according to specified time lines provided by the Catering Department for service excellence.
  • Daily performance is guided by the mindset of meeting hospital standard operation procedures, hospitality and customer service and is displayed through courtesy, caring and professionalism.
  • Perform quality and cleanliness inspections to ensure NMH standards are upheld; arrange for correction of deficiencies through the appropriate process.
  • Ability to set-up and use audio visual equipment; act as a back-up audio visual technician as needed.
  • Provide telephone coverage of main scheduling number.
  • Respond in a timely manner to online/emailed space requests.
  • Meet with prospective clients to plan meetings and tour through the facilities.
  • Ensure NMH Catering is involved when food/beverage is required for all groups over 25 people; share approved external caterers for groups under 25 people.
  • Follow-up with Catering, Audio Visual, department. Housekeeping staff, and client to finalize plans for event.
  • Follow-up before, during, and after event to ensure successful execution.
  • Ability to handle multiple tasks effectively and pleasantly and work under pressure to meet established deadlines and last minute requests.
  • Solicit feedback for improving the conference center process and discuss with Conference Center Manager.
  • Develop action plans to manage dissatisfaction.
  • Rectify meeting room discrepancies expeditiously so as not to interrupt valuable meeting time of customer.
  • Ensure all meetings adjourn as scheduled, paying special attention to back to back meetings.
  • Advise and support our Housekeeping staff in daily room set-ups and other activities.
  • Attend Conference Center staff meetings and other pertinent meetings.
  • Maintain production and ensure placement of daily event/meeting room signs.
  • Acquire full knowledge of Scheduler Plus software application including scheduling meetings, running reports, entering billing information, and back-up procedures.
  • Additional projects as assigned by department manager.

AA/EEO

Qualifications

Required:

  • Bachelor's degree or equivalent experience.
  • Excellent communication skills, customer service, time management and computer proficiency.
  • Previous conference center experience.

Preferred:

  • Previous experience in healthcare and/or hospitality field.

#INDC

#LI-JL1

#INDNW 



Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.