Conference and Event Coordinator

3 days ago


Chicago, Illinois, United States ALPHA KAPPA ALPHA SORORITY, INC. Full time
Job Summary

We are seeking a highly skilled Conference and Meeting Planner to join our team at Alpha Kappa Alpha Sorority, Incorporated. This is a full-time position that requires a strong ability to work independently and collaboratively with a team to deliver seamless meeting and convention events.

Key Responsibilities
  • Determine the purpose and message of the organization's meetings and conventions, and communicate effectively with meeting site staff and suppliers.
  • Search for and evaluate prospective meeting sites, and negotiate contracts with facilities and suppliers.
  • Manage meeting logistics, including arranging transportation, lodging, and ensuring that all necessary supplies are ordered and transported to the meeting site on time.
  • Coordinate with team members, volunteers, and contractors to successfully deliver meetings and conferences.
  • Negotiate contracts with facilities and suppliers, and oversee the finances of the meetings and conventions.
Requirements
  • Bachelor's degree in marketing, public relations, communications, business, hotel or hospitality management, or equivalent work experience.
  • Excellent written and verbal communication and interpersonal skills.
  • Detail-oriented with excellent organizational skills, and ability to multi-task, meet tight deadlines, and maintain composure under pressure in a fast-paced environment.
  • Quantitative and analytic skills, and knowledge of general office software, particularly the Microsoft Office Suite and financial and registration software.
Work Environment

This is a stressful and fast-paced position that requires the ability to work under pressure and handle confidential matters with discretion. The position involves extensive travel, potentially up to 70%, and requires the ability to work long and irregular hours, including weekends and evenings.



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