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Accounts Receivable/Invoicing Specialist

2 months ago

Grand Rapids, United States HR Collaborative Full time
Job DescriptionJob Description

Universal Spiral Air is a premier manufacturer of commercial HVAC ductwork, with operations in both Grand Rapids and Livonia. Our commitment to quality and innovation has established us as a leader in the industry, providing reliable and efficient ductwork solutions for a diverse range of commercial projects. At Universal Spiral Air, we prioritize excellence in craftsmanship, customer satisfaction, and fostering a supportive and inclusive workplace. Join us in our mission to deliver top-notch HVAC products and services that keep businesses comfortable and energy efficient.


We are seeking a detail-oriented and experienced Accounts Receivable/Invoicing Specialist who will be responsible for processing invoices and performing a variety of AR-related duties. This individual will play a crucial role in our finance department and will help to ensure timely and accurate billing, resolve payment discrepancies, manage collections, and maintain up-to-date customer records.


What you will do:

  • Invoice Preparation: Verify sales documentation, prepare, and send invoices (single jobs and progress billings). Answer customer questions related to invoices as needed.
  • Discrepancy Resolution: Research and resolve discrepancies between payments and invoices.
  • Information Management: Update customer information from phone calls, emails, and other employees.
  • Payment Processing: Receive and apply checks, credit card receipts, and cash payments, including posting adjustments.
  • Collections Management: Manage collection processes, including contacting past-due customers.
  • Credit Applications: Process new customer credit applications.
  • CRM Data Management: Assist in updating customer data in the CRM system.
  • Office Support: Help answer phones, refer calls, match paperwork, and file documents.
  • Legal Document Management: Management of waivers, notice of furnishings related to Michigan Lien law act.

Our ideal candidate will possess:

  • Associate's degree in accounting or equivalent experience in general accounting
  • 3-5 years of experience in a similar role; knowledge of all facets of an accounting department is a plus
  • Proficiency with Microsoft Office and databases; ability to learn Global Shop ERP software (training available)
  • Excellent organizational skills
  • Strong computer skills
  • Attention to detail and analytical skills
  • Self-driven with the ability to work effectively within a team
  • Commitment to fostering an inclusive and supportive work environment


Universal Spiral Air offers a starting competitive pay range of $22-23/hr and a comprehensive benefits package. If you are committed to excellence and looking for an opportunity to grow within a leading company, we encourage you to apply and become a valued member of the Universal Spiral Air family.


Universal Spiral Air is an equal opportunity employer and encourages applicants from all backgrounds to apply. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.