Account Payable Specialist

1 month ago

Grand Rapids, United States Workbox Staffing Internal Jobs Full time
Job DescriptionJob DescriptionCompany Overview: We are a Michigan-based staffing agency with over 30 locations across 5 states. As an independent agency, we take pride in our local ownership and commitment to serving our communities. We excel at sourcing both skilled and unskilled temporary positions in manufacturing, light industrial, warehouse and production environments. Our mission is simple: DO GOOD. We strive to make a positive impact on our co-workers, with our candidates and clients, and in our communities every day.Position: Accounts Payable SpecialistCompensation: $20-25/hrLocation: Grand Rapids, MIResponsibilities: Do you have a keen eye for detail and a knack for keeping things organized? Are you passionate about ensuring financial accuracy and building positive relationships? If so, we want to hear from youOur staffing firm is seeking a highly motivated Accounts Payable Specialist to join our dynamic team. In this critical role, you will play a key part in maintaining the financial health of our company by managing all aspects of our accounts receivable function.Here’s what you’ll be doing:
  • Process invoices for temporary worker payroll, vendor services, and client billings, ensuring accuracy and completeness according to staffing industry regulations.
  • Verify receipt of goods or services against purchase orders, time sheets, and client contracts.
  • Code invoices with appropriate general ledger accounts specific to the staffing industry (e.g., temporary labor costs, client billings, worker benefits).
  • Obtain necessary approvals for payments from internal departments (e.g., recruiting, payroll).
  • Manage the timely payment process for temporary workers, vendors, and clients according to industry standards and company policies.
  • Reconcile bank statements and vendor accounts, ensuring all transactions are accurate and accounted for.
  • Research and resolve vendor discrepancies related to temporary worker assignments or client billings.
  • Maintain accurate and up-to-date accounts payable records specific to the staffing industry, including temporary worker payroll and client billing details.
  • Assist the accounting team with month-end and year-end closing procedures for accounts payable functions.
  • Generate reports on accounts payable activity, temporary worker payroll costs, and client billings to support internal financial analysis.
  • Participate in the implementation and improvement of A/P processes to optimize efficiency and ensure compliance with industry regulations.
  • Stay up-to-date on industry best practices for accounts payable management.
Key Character Traits We Value:
  • Grit: Perseverance, determination, and resilience.
  • Curiosity: A desire to learn and adapt in a dynamic industry..
  • Humility: A willingness to listen, learn, and grow.
Qualifications:
  • Self-starter: Take initiative and drive results independently.
  • Quality Focus: Excellent attention to detail and accuracy. Demonstrated analytical and problem-solving skills.
  • Energetic and positive: Bring enthusiasm to your work. Can Do attitude.
  • Communication Skills: Excellent written and verbal communication with candidates, clients, and team members.
  • Time Management and Urgency: Prioritize tasks and respond promptly to projects and requests.
  • Team Player: Collaborate with colleagues to achieve team goals.
  • Education: Pursuit of an Associates or Bachelor’s degree in Business
  • Technology Proficiency:
    • Proven experience with accounting software (Quickbooks)
    • Experience with Google, Microsoft Office
    • Quickbooks Desktop experience preferred
    • SAP Concur experience preferred
  • Experience: Related experience working in accounts payable highly preferable. Experience in the staffing industry is a plus, but not required.
Why Join Us?
  • Impact: You’ll make a difference in people’s lives by connecting them with meaningful employment opportunities.
  • Growth: We offer professional development and advancement opportunities.
  • Community: Be part of a company that genuinely cares about its communities.
If you’re ready to contribute to our mission and thrive in a dynamic environment, we’d love to hear from you Apply now and let’s DO GOOD together

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