Administrative Program Coordinator

20 hours ago

Austin TX United States University of Texas at Austin Full time
Job Posting Title:Administrative Program Coordinator----Hiring Department:Bureau of Economic Geology----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:PICKLE RESEARCH CAMPUS----Job Details:General NotesThis position is located at the J.J. Pickle Research Campus in North Austin.PurposeThe Advanced Energy Consortium (AEC) at The University of Texas at Austin seeks an Administrative Program Coordinator to support the principal investigator and the AEC. Responsibilities include administrative support to PI, meeting coordination, database management, administrative tasks, grant writing, grant management, support of ongoing research projects, and member recruitment and other related administrative functions.Responsibilities
  • Provide administrative support to PI, such as managing correspondence and calendars, preparing reports, and handling travel arrangements. Coordinate and schedule meetings, including preparing agendas, distributing materials, and taking minutes. Prioritizing tasks to ensure efficient workflow. Handling confidential information with discretion
  • Grant writing support: Prepare checklists for proposal packages for timely submission to funding agencies. Provide proofreading and editorial support. Assist with post-award grant management, including tracking budgets, preparing reports, and ensuring compliance with grant and contract requirements.
  • Marketing support: Create newsletters and maintain an updated website. Outreach to current and prospective members and funders. Contributing to and participating in industry trade shows as needed.
  • Other related functions as assigned.Required QualificationsThe position requires the applicant to work with the PI and assist him with planning and executing tasks on time. Applicant must possess a dynamic, positive personality and strong organizational skill set. This position requires strong writing/reading comprehension and effective communication with various project stakeholders. The applicant will maintain a professional demeanor, work as a team member without daily supervision, and effectively communicate with groups of collaborators. The position requires regular and punctual attendance in an office environment.
    • Bachelor's degree in science, engineering, or liberal arts related to earth and planetary systems with three years of relevant experience.
    • Strong organizational and time management skills.
    • Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, Project).
    • Excellent attention to detail and accuracy.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
      • Three or more years of administrative support or project coordination experience
      • Grant writing/management, fundraising, and stakeholder recruitment experience are highly desired
      • Contributing to industry trade shows, creating newslettersSalary Range$52,000 + depending on qualificationsWorking Conditions
        • May work around standard office conditions
        • May work around chemicals
        • May work around electrical and mechanical hazards
        • Repetitive use of a keyboard at a workstation
        • Use of manual dexterity
        • Climbing of stairs
        • Climbing of ladders
        • Lifting and moving
        • Occasional weekend, overtime, and evening work to meet deadlines
        • Occasional travel intrastate, interstate, international
        • Occasional fieldwork as necessaryRequired Materials
          • Resume/CV
          • 3 work references with their contact information
          • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
            • [PDF]
            • [PDF]
            • [PDF]
            • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

  • Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job Title: Administrative Program CoordinatorJob Summary:The University of Texas at Austin seeks an Administrative Program Coordinator to support the Advanced Energy Consortium (AEC) at The University of Texas at Austin. The successful candidate will provide administrative support to the principal investigator and the AEC, including meeting coordination,...

  • Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking an experienced Administrative Program Coordinator to join our team at the School of Design and Creative Technologies. The successful candidate will provide administrative support to the Assistant Director, Department Chair, and faculty members, ensuring the smooth operation of the school's daily activities.Key ResponsibilitiesOffice...

  • Administrative Program Coordinator

    6 days ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Program Coordinator to join our team at the University of Texas at Austin. This role will provide administrative support to the Organizational Readiness team, focusing on analyzing change impacts and developing targeted training programs for various worker populations.Key...

  • Administrative Program Coordinator

    3 days ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Program Coordinator to join our team at the Patman Center. The successful candidate will provide exceptional support for various events, programs, and activities, ensuring seamless execution and excellent customer service.Key ResponsibilitiesCoordinate logistics for events,...

  • Graduate Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job Summary The University of Texas at Austin is seeking a highly organized and detail-oriented Graduate Administrative Program Coordinator to join our team. This role will provide administrative support to the Graduate Studies department, ensuring the smooth operation of our graduate programs. Key Responsibilities Provide administrative support to the...

  • Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking an experienced Administrative Program Coordinator to join our team at the University of Texas at Austin. This role will partner with Organizational Readiness team members to analyze change impacts and identify targeted training for various worker populations within UEM.Key ResponsibilitiesPartner with the Transformation Network,...

  • Graduate Administrative Program Coordinator

    6 days ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job Title: Graduate Administrative Program CoordinatorJoin the University of Texas at Austin as a Graduate Administrative Program Coordinator and contribute to the success of our graduate students. As a key member of the Michener Center for Writers team, you will provide administrative support for the graduate program, ensuring a seamless experience for our...

  • Senior Administrative and Program Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative and Program Associate to join our team at the University of Texas at Austin. The successful candidate will provide administrative support for various research and public affairs projects, as well as assist with program logistics and general event support.Key...

  • Senior Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States TransForce Full time

    Job SummaryWe are seeking a highly skilled Senior Administrative Program Coordinator to join our team at Document Solutions. As a key member of our team, you will be responsible for assisting customers in determining and planning their offset, digital, wide format printing, mailing, and merchandise projects. Your role will involve serving as a liaison...

  • Administrative Program Coordinator for Faculty Affairs

    6 days ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job Title: Administrative Program Coordinator for Faculty AffairsWe are seeking an experienced Administrative Program Coordinator to join our Faculty Affairs team at The University of Texas at Austin. This role will provide administrative support for various Faculty Affairs initiatives and strategic programs, including the Harrington Faculty Fellows...

  • Administrative Program Coordinator

    3 weeks ago

    Salt Lake City, UT, United States University of Utah Full time

    Administrative Program CoordinatorJob SummaryJoin our team as a proactive Program Coordinator for the Vice President's Clinical and Transnational (VPCAT) Research Scholars Program at the University of Utah. This unique program supports early-stage faculty in cli

  • Senior Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job SummaryThe University of Texas at Austin is seeking a highly skilled and experienced Senior Administrative Program Coordinator to join the Office of the Registrar. This role will lead, facilitate, and coordinate projects, including the development of project and communication plans, identifying deliverables, and creating key timelines and milestones.Key...

  • Senior Administrative Program Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Project Management and CoordinationWe are seeking a highly skilled and experienced Senior Administrative Program Coordinator to join our team at the University of Texas at Austin. As a key member of our Office of the Registrar, you will play a critical role in managing and coordinating various projects and initiatives.Key ResponsibilitiesDevelop and...

  • Senior Administrative Program Coordinator

    2 days ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Program Coordinator to join our team at the University of Texas at Austin. This is a key role that will play a critical part in the success of our office-wide initiatives, projects, and processes.Key ResponsibilitiesDevelop and implement project management strategies to ensure...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. This role will provide administrative support to the Department of Computer Science, with a focus on event planning and logistics.Key ResponsibilitiesCoordinate and execute events, including recruiting events, corporate visits,...

  • Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States META Full time

    Administrative SpecialistMeta is seeking an experienced Administrative Specialist to join our Global Administrative Specialist program team. This role will provide high-volume calendaring, travel planning, and expense reporting support for multiple clients.Key ResponsibilitiesProvide remote high-volume calendaring, travel, and expense supportManage complex...

  • Program Coordinator

    2 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at the University of Texas at Austin. As a key member of our team, you will be responsible for providing administrative support, coordinating events, and communicating with internal and external partners.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    1 week ago

    Austin, Texas, United States EMPLOYEES RETIREMENT SYSTEM Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to provide advanced administrative support and coordination to the Employees Retirement System's Benefits Communications Division (BCOM). The ideal candidate will have a strong understanding of administrative processes, excellent communication skills, and the...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States EMPLOYEES RETIREMENT SYSTEM Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to provide advanced administrative support and coordination to the Employees Retirement System's Benefits Communications Division (BCOM). The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to...

  • Administrative Coordinator

    1 month ago

    Austin, Texas, United States Texas Association of School Boards Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Texas Association of School Boards. As an Administrative Assistant, you will provide critical support to our Legal Services and Community College Services teams, ensuring the smooth operation of our daily activities.Key...