EXECUTIVE ADMINISTRATIVE ASSISTANT
2 weeks ago
Key Responsiblities:
* Manage Executives' (C-Level) calendars and scheduling global internal and external meetings.
* Prepare and prioritize correspondence and inbox management.
* Pull together content and prepare reports and presentations for internal and external meetings and conferences.
* Effectively plan, coordinate and execute onsite and offsite executive meetings and events; prepare agendas, arrange for facilities, menu planning, and catering; provide coherent and up-to-the-minute details to attendees by issuing information or invitations; oversee accommodations and extraordinary requests, as needed, and ensure smooth execution; be prepared to respond to unforeseen changes.
* Organize and manage domestic and international travel arrangements; prepare a detailed itinerary and compile documents for travel-related meetings ensuring your Executive is ready for the trip.
* Accountable for completing travel expense reports.
* Uphold a professional demeanor; greet visitors, interface with co-workers and customers appropriately; work as an effective team player with colleagues.
* Handle diverse administrative duties and assist Executives in their tasks related to their staff and direct reports.
* Place requisitions for materials and services using FMC procurement systems (e.g., SAP, Ariba) and run reports related to purchasing activities. Work with vendors and suppliers to reconcile and pay invoices
* Coordinate onboarding/offboarding activities for executives' new hires direct reports, including initiating new hire computer/email requests and facilities forms
* Set up, create, and maintain files and manage professional workspaces.
We are seeking a candidate with:
* Associate's degree and 5 years' experience supporting senior-level executives (C-Level). Bachelor's degree and equivalent experience, preferred.
* Advanced understanding of Microsoft Office and other business and communications tools
* Ability to demonstrate discretion and confidentiality
* Experience working with SAP
* Excellent attention to detail; quality check and compliance
* Flexible and adaptable to changing environments
* Able to deliver results on all projects
* Strong customer service disposition
* Open to working early morning or later hours as needed (including being available as needed should issues arise during supported Executives' travel)
Please enable JavaScript
Screen readers cannot read the following searchable map.
Follow this link to reach our Job Search page to search for available jobs in a more accessible format.
-
Executive Administrative Assistant
2 weeks ago
Philadelphia, United States FMC Corporation Full timeThis position supports the Executive Vice President of Operations, Supply Chain and Procurement. The Executive Administrative Assistant performs the full range of complex administrative and general office duties. This position is highly visible and c Administrative Assistant, Executive, Administrative, Assistant, Business Services, Manufacturing
-
Executive Administrative Assistant
2 weeks ago
Philadelphia, United States FMC Corporation Full timeCompany Overview: FMC Corporation is a leading specialty company focused on agricultural technologies. FMC provides innovative and cost-effective solutions to enhance crop yield and quality by controlling a broad spectrum of insects, weeds and diseas Administrative Assistant, Executive, Executive Assistant, Administrative, Business Services, Manufacturing,...
-
Executive Administrative Assistant
2 weeks ago
Philadelphia, United States FMC Corporation Full timeThis position supports the Executive Vice President of Operations, Supply Chain and Procurement. The Executive Administrative Assistant performs the full range of complex administrative and general office duties. This position is highly visible and communicates with contacts at all levels in the organization. The executive assistant must demonstrate the...
-
Philadelphia, United States LaSalle University Full timeThe Executive Administrative Assistant to the University President plays a critical role in supporting the President in their administrative duties, ensuring smooth operations, effective communication, and efficient workflow within the Office of the Administrative Assistant, President, Executive, Administrative, Communications, Diversity, Business Services
-
Executive Administrative Assistant
7 days ago
Philadelphia, United States FMC Corporation Full time**Key Responsiblities**: - Manage Executives’ (C-Level) calendars and scheduling global internal and external meetings. - Prepare and prioritize correspondence and inbox management. - Pull together content and prepare reports and presentations for internal and external meetings and conferences. - Effectively plan, coordinate and execute onsite and offsite...
-
Philadelphia, United States La Salle University Full timeThe Executive Administrative Assistant to the University President plays a critical role in supporting the President in their administrative duties, ensuring smooth operations, effective communication, and efficient workflow within the Office of the President. This position requires a high level of professionalism, discretion, and organizational skills, as...
-
Philadelphia, United States La Salle University Full timePosition Overview **Position Title** - Executive Administrative Assistant to the President**Department** - 110000 - Office of the President**Position Type** - Regular**Position Classification** - Full-Time, 12 months**Grant/Gift Funded (all or a portion)?** - No**If Temporary or Grant Funded, Start Date and End Date** - Position Description/Posting...
-
Executive Assistant
4 days ago
Philadelphia, United States City of Philadelphia Pennsylvania Full timeThis is executive administrative assistant work serving as an assistant to the Streets Commissioner. The position performs a variety of assignments of a confidential nature in support of the Streets Commissioner. The position may have access to infor Executive Assistant, Executive, Assistant, Communication, Business Services
-
Executive Assistant
2 weeks ago
Philadelphia, United States City of Philadelphia Pennsylvania Full timeThe Executive Assistant plays a crucial role in providing high-level administrative support to the Chief Counsel and Director of Philly. Stat 360, as well as the Philly. Stat 360 Team when necessary. This position will manage schedules, organize meet Executive Assistant, Executive, Microsoft, Assistant, Project Management, Business Services, Support
-
Executive Engagement Administrator
2 weeks ago
Philadelphia, United States Spencer Stuart Full timePosition Summary The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules...
-
Executive Assistant
2 weeks ago
Philadelphia, United States Top Stack Full timeJob DescriptionJob DescriptionOur client is seeking an Executive Assistant to join their team! This person will provide high-level administrative support for a C Level Executive and other Directors as needed.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain...
-
Executive Assistant
2 weeks ago
Philadelphia, United States Elwyn Full timeJob DescriptionPOSITION SUMMARY: The Executive Assistant provides high-level, direct, business-related support to the Vice President (VP) of Children's Services. This support includes managing the VPs calendar, scheduling appointments, taking notes, and meeting minutes, managing the flow of stakeholder inquiries and appointments, task management, office...
-
Executive Assistant
2 weeks ago
Philadelphia, United States Clearstream Full timeSmall business consulting firm looking for part-time Executive Assistant to provide administrative and business support to Managing Principal of the firm. This fast-paced office works fluidly as a team, supporting one another as necessary to elegantly meet client expectations. Tasks include: • Calendar management • Managing complex and dynamic travel...
-
Administrative Assistant
2 weeks ago
Philadelphia, United States Imagine Wire Works Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PAJob Description:The Administrative Assistant will play a pivotal role in ensuring smooth and efficient day-to-day operations within the company. This position requires a detail-oriented individual with excellent organizational and communication skills. The successful...
-
Administrative Assistant
2 weeks ago
Philadelphia, United States Imagine Wire Works Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PAJob Description:The Administrative Assistant will play a pivotal role in ensuring smooth and efficient day-to-day operations within the company. This position requires a detail-oriented individual with excellent organizational and communication skills. The successful...
-
Executive Administrative Assistant
2 weeks ago
Huntington, NY, USA, United States TemPositions Full timeWe are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual will be responsible for all administrative tasks and maintaining a professional environment. This organization’s mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including...
-
Executive Assistant
4 weeks ago
Philadelphia, United States CLEAR Employer Services Full timeJob DescriptionJob DescriptionClear Employer Services is assisting with the recruiting of an Executive Assistant for a Philadelphia based non-profit organization. The position is a full-time, onsite role supporting the CEO and Executive Leaders in the organization. The ideal candidate is a high-energy individual with excellent organizational skills, a strong...
-
Executive Assistant
4 weeks ago
Philadelphia, Pennsylvania, United States Publicis CoLab Full timeJob Description We are looking to hire an Executive Assistant to provide administrative and operational support to a handful of our senior executives with a specific focus on travel, expenses, scheduling, and calendar management. PLEASE NOTE: This is a hybrid position requiring onsite collaboration an average of 3 days/week, potentially more frequently as...
-
Executive Assistant
4 days ago
Philadelphia, United States UMortgage Full timeExecutive AssistantDepartment: Executive Team: Administration What Sets Us ApartAt UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide...
-
Executive Assistant
4 days ago
Philadelphia, Pennsylvania, United States UMortgage Full timeExecutive Assistant Department: Executive Team: Administration What Sets Us ApartAt UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide...