Administrative Assistant

2 weeks ago


Philadelphia, United States Imagine Wire Works Full time
Job DescriptionJob Description

Job Title: Administrative Assistant

Location: Philadelphia, PA

Job Description:
The Administrative Assistant will play a pivotal role in ensuring smooth and efficient day-to-day operations within the company. This position requires a detail-oriented individual with excellent organizational and communication skills. The successful candidate will be responsible for providing administrative support to various departments and executives, handling a wide range of tasks with professionalism and discretion.

Key Responsibilities:

  1. Provide administrative support to executives and team members, including scheduling meetings, managing calendars, and handling correspondence.
  2. Coordinate travel arrangements and accommodations for staff members.
  3. Manage office supplies inventory and place orders as necessary.
  4. Greet visitors, answer phone calls, and respond to inquiries in a courteous and professional manner.
  5. Assist with event planning and coordination, including meetings, conferences, and company outings.
  6. Assist with special projects and initiatives as assigned.
  7. Uphold strict confidentiality and handle sensitive information with discretion.
  8. Collaborate with team members to ensure efficient workflow and support a positive work environment.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Professional demeanor and strong interpersonal skills.
  • Ability to work independently with minimal supervision.

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