Property Administrative Assistant

1 week ago

Carmel, United States Hotel Carmichael Full time
Job Type

Full-time

Description

Job Overview

Supports the GM (General Manager) and their team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests.

Property Administrative Assistant Job Duties:

• Supports GM by performing administrative functions such as calendar scheduling, correspondence, incoming and outgoing telephone calls, filing, meeting agendas and meeting minutes.

• Assist the GM in the management of their calendar and communicate their whereabouts as needed.

• Perform general office duties, such as ordering ordering supplies, distributing mail and paychecks, creating and maintaining files/records.

• Assist in making reservations or travel arrangements.

• Serves as a receptionist for the GM and, when necessary, other department members, providing assistance to callers, as required. Greets all vendors and guests.

• Creates Purchase Orders for GM and Engineering. Prepares expense reports and expedites reimbursements.

• Assist GM in quality control. Proofs, edits and assures accuracy of all written documentation.

• Other duties as assigned by the GM.

• Manage GM's expense receipts; track travel and prepare expense reports as needed.

• As needed, invoice data entry and scans to be sent to the corporate accounting team via e-mail, fax or mail.

• Other duties as assigned by Corporate Controller.

• Assist department heads with new hire paperwork, scan and send to Corporate Director of Human Resources in a timely manner.

• Maintain employee files on property.

• Assist Corporate Director of HR when on property for New Hire Orientation, Benefits enrollment and 401(k) meetings.

• Assist department heads with maintaining department required State and Federal licensing, i.e. ABLE, insurance, etc.

• Other duties as assigned by GM.

Knowledge, Skills & Abilities:

• This position will have access to confidential information and it is imperative that he/she maintain confidentiality at all times.

• Polished and professional appearance and demeanor in person, online and via phone. Excellent communication skills both written and verbal.

• Ability to provide customer service that is above and beyond for customer satisfaction and retention.

• Excellent communication skills both written and verbal.

• Proficient in MS Excel, Word, PowerPoint; comfortable with learning new software and systems.

• Highly honed organization skills and strong attention to detail.

• Ability to handle stressful situations and deadlines.

• Bilingual and luxury hotel experience a plus but not required.

• 2 years of experience in the administrative assistance, clerical services, or related professional area, or 2-year degree from an accredited university of Secretarial Studies, Business Administration or Hotel and Restaurant Management.

Work Environment & Physical Demands:

• Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, stooping, kneeling or crouching.

• Generally, works in an office setting with minimal adverse exposure to environmental hazards.Learn More

  • Property Administrative Assistant

    3 weeks ago

    Carmel, United States Hotel Carmichael Full time

    Job Type Full-timeDescriptionJob OverviewSupports the GM (General Manager) and their team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests.Property Administrative Assistant Job Duties:• Supports GM by performing administrative functions such as calendar...

  • Administrative Assistant

    3 weeks ago

    Carmel, United States J&J Management Services LLC Full time

    Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities  Job SummaryA full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property...

  • Administrative Assistant

    2 weeks ago

    Carmel Hamlet, United States J&J Management Services LLC Full time

    Benefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryA full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers,...

  • Community Association Assistant Property Manager

    3 weeks ago

    Carmel, New York, United States J&J Management Services LLC Full time

    Job OverviewOur company, J&J Management Services LLC, is seeking a detail-oriented and customer-focused Assistant Property Manager to join our team.Compensation PackageWe offer a competitive salary based on experience, with an estimated range of $40,000 - $60,000 per year.Key ResponsibilitiesThis role will assist in the daily operations of the Property...

  • Administrative Assistant

    3 weeks ago

    Carmel, United States Pedcor Companies Full time

    Role and Responsibilities Pedcor is looking for a highly motivated and entrepreneurial individual to join our multifamily real estate team as a administrative assistant to the finance team. This position will provide an opportunity to learn about the financial structures and process required to close real estate loans and manage an active portfolio of...

  • Administrative Assistant

    2 weeks ago

    Carmel, United States H.S.H LIMITED Full time

    Working alongside the amazing team at The Quail, we are seeking an Administrative Assistant to support our team.* Work for a highly prestigious hotel located in sunny Carmel Valley, California.* Learn and grow within a strong hospitality operation.* Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services.Key Accountabilities*...

  • Administrative Assistant

    2 weeks ago

    Carmel, United States H.S.H LIMITED Full time

    Working alongside the amazing team at The Quail, we are seeking an Administrative Assistant to support our team. * Work for a highly prestigious hotel located in sunny Carmel Valley, California. * Learn and grow within a strong hospitality operation. * Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services. Key...

  • Regional Administrative Assistant

    3 weeks ago

    Carmel, United States Martin Marietta Materials, Inc. Full time

    Serve as Administrative Assistant to the Regional VP/ GM. Providing comprehensive administrative support to Regional & District Senior Leadership. Requirements. Exercise independent judgment and discretion regarding confidential matters. Use advanced Administrative Assistant, Administrative, Regional, Assistant, District Manager, Skills, Business Services,...

  • Regional Administrative Assistant

    2 weeks ago

    Carmel, United States Martin Marietta Materials, Inc. Full time

    Serve as Administrative Assistant to the Regional VP/ GM. Providing comprehensive administrative support to Regional & District Senior Leadership. Requirements. Exercise independent judgment and discretion regarding confidential matters. Use advanced Administrative Assistant, Administrative, Regional, Assistant, District Manager, Skills, Business Services,...

  • Regional Administrative Assistant

    2 weeks ago

    Carmel, United States Martin Marietta Full time

    Position SummaryServe as Administrative Assistant to the Regional VP/GM. Providing comprehensive administrative support to Regional & District Senior Leadership.Requirements* Exercise independent judgment and discretion regarding confidential matters* Use advanced computer skills to create, modify and update presentations, write memos, plan...

  • Regional Administrative Assistant

    3 weeks ago

    Carmel, United States Martin Marietta Full time

    Position Summary Serve as Administrative Assistant to the Regional VP/GM. Providing comprehensive administrative support to Regional & District Senior Leadership. Requirements * Exercise independent judgment and discretion regarding confidential matters * Use advanced computer skills to create, modify and update presentations, write memos, plan...

  • Administrative Assistant I

    2 months ago

    Carmel, United States City of Carmel Full time

    Position Summary The purpose of this position is to plan, organize and manage secretarial, clerical and administrative activities in support of(ICS) operations and activities, and the Citys information and communication systems. Essential Job Functions The following duties are normal for this position. These are not to be construed as exclusive or...

  • Administrative Assistant to RVP

    4 weeks ago

    Carmel, United States JobGet Staffing Full time

    JobGet Staffing Stores, Inc, a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill an administrative position in Carmel, IN. The Administrative Assistant will report directly to the Regional Vice President.This is a full-time, Monday - Friday position.Starting full-time wage - $20.00 - $21.00 per...

  • Administrative Assistant to RVP

    3 months ago

    Carmel, United States JobGet Staffing Full time

    JobGet Staffing Stores, Inc, a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill an administrative position in Carmel, IN. The Administrative Assistant will report directly to the Regional Vice President.This is a full-time, Monday - Friday position.Starting full-time wage - $20.00 - $21.00 per...

  • Legal Administrative Assistant

    1 month ago

    Carmel, United States Balance Staffing - San Jose Full time

    Job DescriptionJob DescriptionAt Balance Staffing you are more than a resume. Let us help you achieve your career dreams. All our jobs pay weekly!Our law firm is looking for an experienced legal administrative assistant to join our litigation team in the Carmel office which consists of experienced litigators, paralegals and support members. An ideal...

  • Administrative Assistant

    3 weeks ago

    Carmel, Indiana, United States DaMar Staffing Full time

    The Legal Administrative Assistant position at DaMar Staffing offers a unique opportunity to work in a dynamic and supportive environment. As an experienced professional, you will be responsible for providing exceptional administrative support to our team of attorneys.With a strong background in business administration and a keen eye for detail, you will be...

  • Sr Administrative Assistant

    4 days ago

    Carmel, United States Vaco Full time

    Vaco Indianapolis has partnered with a client in Carmel in search of a Finance Administrative Assistant. If you feel you would be a good fit, apply today!This is a full-time, direct hire opportunity. Job Responsibilities:assisting members of the finance teams with various reports and presentationscoordinating, tracking, and organizing documents necessary for...

  • Executive Administrative Assistant

    3 weeks ago

    Carmel Valley, United States Balance Staffing - Salinas Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to join our team at Balance Staffing in Carmel, CA.The ideal candidate will have a strong background in customer service, data entry, and administrative support. Proficiency in MS Office products such as Word, Excel, Outlook, CRM, and QuickBooks Online is required.About the RoleThis...

  • Administrative Director

    3 weeks ago

    Carmel, United States Crawford & Associates Full time

    Job Title: Administrative DirectorWe are seeking an experienced Administrative Director to oversee the administrative activities at Crawford & Associates in Carmel. This role will be responsible for managing confidential records and information, serving as the main point of contact for clients and vendors, and providing administrative assistance with client...

  • Administrative Support

    1 month ago

    Carmel, United States Aston Carter Full time

    Job Title: Administrative SupportJob Description Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations. Responsibilities Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned...