Executive Assistant
2 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our C-suite team. This is an onsite position, Monday to Friday, 9am to 5pm, with an hourly rate of up to $40/hour depending on experience.
Responsibilities:- Coordinate logistical arrangements for assigned teams, including travel, expenses, complex calendar management, meeting scheduling, catering, and vendor coordination.
- Offer administrative assistance, such as composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
- Collaborate across departments and with other administrative personnel to facilitate interview schedules, team meetings, external vendor meetings, and customer interactions.
- Manage the processing of expense reports.
- Prepare meeting agendas and materials, ensuring all logistical details are in place for meeting days.
- Provide front desk coverage when required.
- Maintain accurate databases in collaboration with the travel provider.
- Engage in ad hoc projects as required by Senior and Executive Leadership.
- A minimum of 5 years of progressive administrative support experience, with a strong focus on customer service.
- Demonstrated ability to exercise sound judgment in a fast-paced, rapidly evolving enterprise environment with minimal supervision.
- Commitment to maintaining confidentiality.
- Self-motivated individual capable of multitasking and consistently following up on outstanding tasks.
- Capacity to work effectively both independently and as part of a team.
- Ability to remain composed and adaptable while managing shifting priorities and responsibilities.
- Experience in a growing startup environment.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting https://www.beaconhillstaffing.com/
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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