Administrative Coordinator

3 weeks ago

Washington, United States Sasha Bruce Youthwork, Inc. Full time
About Us:

Sasha Bruce Youthwork (SBY) is the leading provider of homeless youth services in the DC Region. Through the holistic integration of its Pillars of Opportunity, Sasha Bruce is able to provide safe homes, life skills, and workforce development to meet the unique needs of homeless youth. For more than 50 years, Sasha Bruce has implemented innovative interventions aimed at ending youth homelessness in the DC region. Today, the programs in DC and Prince George's County, MD, reach over 6,500 runaway, homeless, abused, and neglected youth, and their families.

This is a great opportunity to work with a focused, mission-oriented organization that has a kind and caring work environment and makes a difference in our community every day. In addition to competitive pay, we offer health, dental and vision benefits, life insurance, 12 paid holidays, vacation, sick and maternity/paternity leave, and a 403(B) plan.

Job Summary:

Are you an administrative professional with a passion for organization and detail? Would you enjoy juggling many priorities in a fast-paced work environment for an organization focused on changing the lives of young people? If so, this is the perfect job for you

We are looking for a hardworking and enthusiastic Administrative Coordinator to support both our People Team and Operations Team.

Your role as an Administrative Coordinator will be far from one-dimensional. You'll undertake a wide range of HR tasks: onboarding and new hire orientation, administering employee benefits and leave, and assisting with payroll. You will use Human Resources Information Systems to ensure all employee records are up-to-date and confidential. You will also assist the CFO with various reporting responsibilities and work at the front desk.

Duties and Responsibilities:

People Operations Team (65%):

  • Coordinate the onboarding process for new hires, ensuring that all required documentation is accurately completed and submitted.
  • Verify the completeness of new hire paperwork, including employment contracts, tax forms, and benefit enrollment.
  • Assist with new hire orientations, highlighting company policies, code of conduct, and compliance expectations.
  • Assist in the administration of HR programs, including performance evaluations and benefits enrollment.
  • Prepare documentation as required for funders to document compliance with all requirements.
  • Review benefit invoices and submit to Finance.
  • Assist in annual employee clearance renewal process; follow up with staff, file documents, prepare reports.
  • Generate actionable HR reports and compile data on staffing, turnover, background checks, clearances, compliance metrics, and other People Operations metrics.

Operations Support: (35%)
  • Serve as receptionist, directing telephone calls, welcoming visitors, sorting mail, accepting packages, etc. (about 10 hours a week though this may vary)
  • Under the direction of the CFO, prepare and submit deliverables for funders and licensure in a timely manner.
    • Coordinate with Programs, Operations, People Operations, and Finance to obtain appropriate documents.

Qualifications:
  • Associates or Bachelor's Degree preferred; or High School Diploma or GED with related experience required
  • A minimum of 1 year of related experience.
  • Demonstrated proficiency in using a personal computer, including knowledge and skill in the use of the Windows operating system and pertinent software applications such as:
    • Microsoft Excel
    • Microsoft Word
    • Outlook
    • Online payroll software, ADP preferred.
  • Excellent written and verbal communication skills
  • Ability to work effectively and efficiently in a fast-paced environment.
  • Adept at efficient multi-tasking while maintaining a high-quality work product, with a collected and positive attitude.
  • Proven ability to interact with a wide variety of stakeholders, including clients, vendors, donors, management, and staff in a welcoming and professional way.
  • A high degree of integrity, accountability, and flexibility.
  • Ability to exercise good judgement in a variety of settings, and able to handle a wide variety of activities and confidential matters with discretion.
  • Committed to ending youth homelessness, racial inequity, exclusion, and issues central to Sasha Bruce Youthwork's mission.

Sasha Bruce Youthwork, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Sasha Bruce Youthwork, Inc. is also committed to comply with all fair employment practices regarding citizenship and immigration status.Learn More

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