Administrative Coordinator
17 hours ago
The Administrative Coordinator provides a broad range of administrative support to SOES team members and staff executives.
Role and Responsibilities
- Support critical SOES programs and technical committees by drafting announcements, arranging event logistics (A/V, room assignments, catering, etc.), preparing and distributing meeting materials, and posting documents to AGA's website and committee sites.
- Maintain Committee, Discussion Group and Task Group rosters in Netforum.
- Coordinate and conduct ballots for engineering group codes, standards, publications, and technical papers.
- Format and create online surveys with Survey Monkey.
- Use CVENT to establish online registration for events/meetings and review/modify event pages as needed.
- Work with Meeting Services to coordinate meeting logistics for various SOES events.
- Provide necessary support for in-house and offsite meetings, including traveling to event locations
- Provide administrative support including notetaking for meetings, and processing invoices for approval.
- Create Professional Development Hours (PDH) claim forms; process forms, prepare and send verification letters to members who claim PDH hours for designated Operations Section events.
- Provide support to member company representatives/committee members and assist with access to AGA resources such as the member website.
- Participate in the planning of the Operations Conference, including supporting program development and communications with speakers.
Qualifications and Education Requirements
- High level of proficiency with Microsoft Office (Word, Excel, PowerPoint and Access), including creating tables, charts and graphics, and working with long and/or complex documents.
- Ability to manage multiple assignments and use time productively on highest priorities
- Effective written and verbal communications skills.
- Experience with Survey Monkey and CVENT At least three years of experience serving in an administrative capacity supporting teams.
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