Administrative Coordinator

4 days ago

Washington, Washington, D.C., United States US Federal Solutions Full time
Company Overview
US Federal Solutions is a management consulting firm based in the DC metro area, providing strategic planning and administrative support services to federal and state governments.

Job Summary
We are seeking an Administrative Specialist to provide high-level administrative support to our U.S. Government client in Washington, D.C. The successful candidate will have experience working with Concur and supporting the Federal Government for at least 5+ years.

About the Role
This exciting opportunity offers a competitive salary of $85,000 - $105,000 per year, depending on experience, and includes a comprehensive benefits package, including medical, dental, vision insurance, employer-matched 401K plan, PTO, 11 federal holidays, and voluntary benefits such as short/long-term disability, term life, and AD&D insurance.

Responsibilities
The Administrative Specialist will be responsible for:
  • Familiarizing themselves with the federal government culture, customs, and processes.
  • Managing and maintaining calendars for senior leaders.
  • Planning, coordinating, and organizing events, as directed by the Government.
  • Securing facilities prior to events by coordinating with the conference room coordinator or applicable office/agency.
  • Submitting presentations in the requested format(s) within the prescribed time frame(s).
  • Developing a written guide detailing relevant support duties for each office, directorate, and division.
  • Fielding calls and visitors to the front office, directorates, and divisions.
  • Preparing and developing correspondence, reports, memorandums, presentations, papers, and ready-to-send (RTS) emails.
  • Reviewing correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as performing quality checks for grammar, typographical errors, and necessary attachments.
  • Assisting with video teleconferences (VTCs), SharePoint sites, etc.
  • Maintaining files and records systems in accordance with approved guidelines.
  • Assisting with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
  • Assisting with official organizational ceremonies and engagements, international and industry-specific presentations.
  • Proficient with Outlook, Teams, Word, Excel, and PowerPoint.

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